VCOM College Catalog and Student Handbook

2024 – 2025 Academic Year CalendarX - XI
First SemesterX - XI
Mission and Objectives2
of the2
Edward Via College of Osteopathic Medicine2
About VCOM: A Message from the President Dixie Tooke-Rawlins, D.O.4
VCOM Statement of Commitment to the Students, the Medically Underserved Regions, and the International Community6
History of the College7
Accreditation, State Licensure and Membership10
142 E. Ontario Street, Chicago, IL 60611-286410
(888) 626-926210
Location, Community and University Affiliations18
VCOM Virginia Campus Overview18
VCOM Carolinas Campus Overview19
VCOM Auburn Campus Overview20
VCOM Louisiana Campus Overview21
VCOM Libraries22
Notice of Nondiscrimination24
Recruitment Priorities25
Admissions Procedures27
Admissions Process and Professional Expectations27
Minimum Requirements for Interview and Admission27
Technical Standards for Admission and Successful Completion of the Osteopathic Program at VCOM29
The requirements to succeed at VCOM are those required to successfully complete the medical school curriculum and to safely practice osteopathic medicine with full practice rights. VCOM supports students with disabilities who can be reasonably accomm...29
Patient safety and well-being are considered by VCOM when accepting students or continuing the enrollment of students. Students must be able to function in a variety of learning and clinical settings, including lecture halls, laboratories (biomedical...29
As such, students must be able to quickly, accurately, and consistently learn and process large amounts of information and report that data quickly and accurately and perform their duties in the clinical setting without restriction and in a manner tha...29
Further, the mission of the college embraces primary care medicine and requires all students to gain the medical knowledge and clinical skills necessary to enter a primary care residency. Recognizing that medical school is as a career path in which s...29
The applicant must possess the abilities and skills in the following seven areas to be a successful student while at VCOM and to be a successful physician in the future:29
Students must demonstrate the capacity to make professional and ethical decisions expected of a medical professional at all times to be successful in the curriculum and to effectively and safely care for patients. This requires students to demonstrat...33
Self-Identification of Disabilities as an Applicant34
AACOMAS Application35
Official Transcripts36
VCOM Secondary Application36
Interview Selection and Admissions Process37
Rescinding Admissions Offer38
Early Decision Admissions Track38
Transfer Applicants39
Courses not taken at the previous academic institution must be successfully completed at VCOM prior to third year rotations. Additional courses required and requirements for completion of these courses will be determined by the Campus Dean.40
Tuition and Fees42
Admissions Application Fee42
Acceptance Fee42
Tuition and Fees 2024-202542
Penalty for Insufficient Funds43
Provisions for VA Beneficiaries Pending Payment43
In accordance with Title 38 US Code 3679 subsection (e), VCOM adopts the following additional provisions for any students using U.S. Department of Veteran Affairs (VA) Post 9/11 G.I. Bill® (Ch. 33) or Vocational Rehabilitation and Employment (Ch. 31) ...43
 Prevent the student’s enrollment;43
 Assess a late penalty fee to;43
 Require student secure alternative or additional funding;43
 Deny their access to any resources (access to classes, libraries, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution.43
However, to qualify for this provision, such students may be required to:43
 Provide Chapter 33 Certificate of Eligibility (or its equivalent) or for Chapter 31, VA VR&E’s contract with the school on VA Form 28-1905 by the first day of class.43
o Chapter 33 students can register at the VA Regional Office to use E-Benefits to get the equivalent of a Chapter 33 Certificate of Eligibility. Chapter 31 student cannot get a completed VA Form 28-1905 (or any equivalent) before the VA VR&E case-man...43
 Provide written request to be certified;43
 Provide additional information needed to properly certify the enrollment as described in other institutional policies.43
Tuition Refund Policy43
Form 1098-T44
The Office of Financial Aid44
VCOM Estimated Cost of Attendance45
Applying for Financial Aid45
Determining Financial Need and Awarding Financial Aid47
Additional Loan Information47
Scholarship Information50
Health Requirements52
History and Physical Examination Requirement52
Required Laboratory Tests and Immunizations53
Optional Laboratory Tests and Immunizations53
Basic Life Support Certification for Healthcare Providers Requirement55
Students must become certified in Basic Life Support for Healthcare Providers by the American Heart Association (AHA) prior to the beginning of their OMS 1 year. Students must keep their Basic Life Support Certification for Healthcare Providers curre...55
Environmental and Occupational Exposure and Universal Precautions55
Insurance Requirements58
Disability Insurance58
Liability Insurance59
Students currently enrolled as full-time students in good academic standing at VCOM and who are expected to graduate with the degree of Doctor of Osteopathic Medicine are covered by VCOM's liability insurance coverage on approved curriculum such as cl...59
Medical Insurance59
Health Services59
Message from the Campus Deans62
Doctor of Osteopathic Medicine Programmatic Educational Objectives for Osteopathic Core Competencies63
Curriculum Description64
Graduation Requirements64
Credit Hour Policy66
Credit Hours for the Pre-Clinical Curriculum66
Credit Hours for the Clinical Curriculum67
Osteopathic Medical School - Years One and Two68
OMS 1 – Semester 1, Block 1 – Foundations of Medicine70
OMS 1 – Semester 1, Block 2 – Musculoskeletal System72
OMS 1 – Semester 2, Block 3 – Neurological System and Special Senses75
OMS 1 – Semester 2, Block 4 – Cardiovascular and Pulmonary Systems78
OMS 2 – Semester 3, Block 5 – Gastrointestinal and Renal Systems82
OMS 2 – Semester 3, Block 6 – Reproductive and Endocrine Systems85
OMS 2 – Semester 4, Block 7 – Integumentary, Hematologic, and Lymphatic Systems88
OMS 2 – Semester 4, Block 8 - Comprehensive Review Block91
Osteopathic Medical School - Year Three93
Osteopathic Medical School - Year Four102
Residency Assistance in the OMS 3 and OMS 4 Years111
Residency Match Success111
Parallel (Dual) Degree Opportunities112
Academic Assistance114
Counseling Services115
VCOM Internal Counseling Services115
External Counseling Services115
Academic Advising117
Peer Tutoring117
Assistance for Matriculated Students with Disabilities118
General Academic Policies125
Educational Conflicts of Interest and Recusal126
Grading and GPAs for OMS 1 and OMS 2127
Satisfactory Academic Progress127
Course Remediation128
Repeated Course(s)129
Audited Course(s)130
Grading and GPAs for OMS 3 and OMS 4131
Clinical Grading for OMS 3131
Clinical Grading for OMS 4133
Satisfactory Academic Progress133
End of Rotation Exam Remediation and/or Failure134
Clinical Rotation Competency Evaluation Failure135
Clinical Rotation Repeated Performance Issues136
The Medical Student Performance Evaluation (The Dean’s Letter)136
Academic Probation136
Altered Degree Plan of Study137
Failure to Make Academic Progress While on an Altered Degree Plan137
Promotion Board138
1. At the conclusion of the academic block/rotation the appropriate Associate Dean may convene the Promotion Board:139
 The Associate Dean for Pre-Clinical Education convenes and Chairs the Board for all OMS 1 and OMS 2 cases.139
 The Associate Dean for Clinical Affairs convenes and Chairs the Board for all OMS 3 cases.140
 The Associate Dean for OMS 4 and GME convenes and Chairs the Board for all OMS 4 cases.140
2. Once a student has been deemed to be experiencing difficulty in making academic progress that warrants a Promotion Board, the appropriate Associate Dean will notify the student that he/she will be brought before the Promotion Board.140
 The secretary of the Promotion Board will contact the student to inform them of the procedures of the Board and the student’s responsibilities in the process. This includes making the student aware that:140
o Prior to the Promotion Board meeting, each student coming before the Board must submit a letter presenting any issues or considerations that they wish to make known to the Promotion Board. The student must submit any information they plan to presen...140
o The student’s attendance at the Promotion Board meeting is required. Students in the OMS 3 or OMS 4 years who are at distant clinical sites may attend via phone or Zoom.140
5. The Associate Dean for Student Affairs will report on any documentation that the Office of Student Affairs may have which may be relevant to the student's academic progress.140
6. The Registrar will report on the student's academic record including VCOM GPA, any prior failures or repeated courses, and any other VCOM information relevant to the student’s academic progress.140
7. The Course Director or Clinical Chair will report the facts surrounding the grade, including the student’s course/rotation performance, attendance, professionalism, and efforts to improve performance (i.e. seeking the Course Director/Chair’s assist...140
8. The Class President may join the meeting to discuss and answer any questions on course issues or block issues that may have impacted the student.140
Comprehensive Testing: COMSAE Phase 1145
COMSAE Phase 1: A Comprehensive Review Exam145
COMSAE Phase 1: First Attempt145
COMSAE Phase 1: Second Attempt147
COMSAE Phase 1: Third Attempt148
Comprehensive Testing: COMSAE Phase 2151
COMSAE Phase 2: A Comprehensive Review Exam151
COMSAE Phase 2: First and Second Attempt151
Comprehensive Osteopathic Medical Performance Exam154
COMPE: First Attempt154
COMPE: Second Attempt154
COMLEX Level 2 CE159
Student Professional and Ethical Expectations163
VCOM Student Code of Professional and Ethical Conduct163
American Osteopathic Association’s Code of Ethics164
Osteopathic Oath167
The first version of the Osteopathic Oath was used from 1938 to 1954, at which time minor amendments were adopted. The below version has been in use since 1954 and is the Hippocratic Oath for osteopathic physicians. Students recite the Osteopathic O...167
General Professional and Ethical Policies167
Academic Freedom167
Consensual Relationships Policy167
Dress Code168
Information Technology and Copyright170
Publications and Media Relations171
Social Media Policy171
Student Participation in Osteopathic Physical Examination and Osteopathic Manipulative Medicine Treatment in Educational Environments176
The Osteopathic Examination and Osteopathic Manipulation176
The Requirement of Touching and Examination Using Peer-to-Peer Learning176
Professionalism in the Peer-To-Peer Learning Environment177
Clinical Professional and Ethical Expectations181
 Tardiness and/or Unexcused absenteeism181
 Medical or psychological illness181
 Suspected substance abuse (alcohol and other drugs) by behavior or positive drug screen181
 Suspected illegal behavior181
 Suspected physical, sexual, or emotional abuse181
 Disruptive behavior as a member of the medical team181
 Other areas of professional concern181
Performing Patient Care Activities181
Assurance of Students Health Prior to Involvement in Patient Care182
White Coats and VCOM ID Badges182
Patient Confidentiality182
Medical Records/Charting183
Arrests, Illegal Behavior, and Background Checks183
Background Checks183
A background check is mandatory prior to matriculation and will be required on one or more occasions during the four years of enrollment. A background check is required to assure the applicant is not a risk to fellow students, faculty, staff, or pati...183
Arrests and Illegal Behavior184
Alcohol and Drug Testing184
Positive Drug Screen or Arrests for Illegal Drug Usage or Sales185
Self-Identification for Drug or Alcohol Dependence185
Drug and Alcohol Abuse Prevention185
Acts of Discrimination, Harassment and Violence186
Violation of the Discrimination, Harassment, and Violence Policy186
VCOM recognizes, values, and affirms that diversity contributes richness to the college and enhances the quality of education. Students, faculty, staff, and administrators are valued for their diversity. VCOM is committed to providing an academic an...187
VCOM’s commitment to the principles of nondiscrimination includes and extends far beyond the federally protected classes and includes, but is not limited to, age, gender, sex, race, color, creed, national origin, religion, ancestry, marital status, et...187
Sexual Discrimination187
Title VII of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972 (amending the Higher Education Act of 1965) prohibits discrimination based on sex, including in education programs and activities that receive federal funding. ...187
Reporting Acts of Discrimination, Harassment, or Violence188
Grievance Procedure for Claims of Discrimination, Harassment, or Violence189
Honor Code of Conduct189
The Honor Code Council Intervention Sub-Committee (HCCIS)191
The Honor Code Council (HCC)192
Professional and Ethical Standards Board (PESB)200
Attendance/Hours of Duty Policy204
Observed Holidays204
Attendance Requirements for OMS 1 and OMS 2 Students204
Mechanism to Verify Attendance – OMS 1 and OMS 2 Students205
OMS 1 and OMS 2 Tardiness205
Tardiness is defined as arriving more than 5 minutes after the scheduled time the class or other educational activity/exam begins. Tardiness or late arrival is disruptive to other students who arrived on time and who are already engaged in the academ...205
Repeated tardiness will be referred to the Honor Code Council. Students must be in their assigned seat to receive credit for attendance, if they are not present in their seat at the time the picture is taken, they will be marked as absent.205
Repeated tardiness in regard to mandatory learning activities and exams will be defined as:205
OMS 1 and OMS 2 Excused Absences205
OMS 1 and OMS 2 Unexcused Absences208
Consequences for Not Meeting the Requirements of the Attendance Policy209
Attendance Requirements for OMS 3 and OMS 4 Students209
OMS 3 and OMS 4 Tardiness210
Didactic, Case Presentations, and OMM Workshop Attendance210
Mechanism to Verify Attendance – OMS 3 and OMS 4 Students211
OMS 3 and OMS 4 Excused Absences212
OMS 3 and OMS 4 Unexcused Absences214
Consequences for Not Meeting the Requirements of the Attendance Policy214
Leave of Absence Policies and Procedures215
Approval Process for a Leave of Absence215
Time Limits for a Temporary Approved Leave of Absence215
Time Limits and Consequences for an Unapproved Leave of Absence215
Types of Approved Leaves of Absence216
Administrative Leave of Absence216
Educational Leave of Absence216
Medical Leave of Absence and Medical Withdrawals216
Mandatory Medical Leave of Absence218
Individual Assessment Team219
Appeal Process219
Upon receiving written notification from the Campus Dean, the student, within seven (7) calendar days, may appeal the Campus Dean’s decision to the Provost. The Provost has discretionary power to affirm, modify, or remand the decision. The appeal mu...219
MMLOA Reinstatement Procedures220
Withdrawal and Dismissal Policies and Procedures220
Temporary Withdrawal221
If a student does not take the temporary voluntary withdrawal and a withdrawal period is mandatory, the student may be dismissed, with or without the ability to return.221
Permanent Withdrawal221
Classifications for Withdrawal221
Medical Withdrawal221
Military Withdrawal222
Personal Withdrawal222
Academic Suspension222
Disciplinary Suspension222
Emergency Mandatory Suspension223
Transcript Requests from Students226
Official Transcripts226
VCOM prohibits the Registrar from releasing official transcripts directly to any previous or current student; however, students may request an official transcript to be released directly to hospitals, board licensing programs, loan companies, etc. Th...226
Unofficial Transcripts227
Enrolled students in good standing or alumni may download their own unofficial transcript at any time, free of charge.227
 Class of 2020 and Prior227
Rights through the Family Educational Rights and Privacy Act of 1974 (FERPA)227
Release of Information228
Release of Third Party Information228
International and Appalachian Outreach230
Student Research, Publication, and Presentation Opportunities and Requirements at VCOM235
Clinical Shadowing237
Recreational Activities238
Release from Liability for Participation in Activities239
Appointed, Elected, and Other Extracurricular Memberships239
Company Ambassadors/Representatives and Endorsements/Promotions240
AOA and State Society Membership240
Appointment of Members of the Honor Code Council240
Appointment of VCOM Student Ambassadors and Other Admissions Volunteer Opportunities240
Student Appointment to College Committees241
Student Officer Positions241
Student Organizations242
Expressing Concerns, Grievances, and Resolution Procedures245
Academic Concerns245
Non-Academic Concerns246
Discrimination Grievances247
Complaints Regarding Non-Compliance with American Osteopathic Association (AOA) Accreditation Standards250
Complaints by Students Regarding Non-Compliance with State Commission on Higher Education Standards251
South Carolina Commission on Higher Education252
State Council of Higher Education for Virginia252
University of North Carolina Board of Governors252
Formal Federal Agency Grievance Procedures253
GI BILL® Feedback System253
Safety Mission255
Building and Grounds Etiquette255
Campus Safety and Access255
Fire Safety256
Cell Phones, Beepers, iPads and Computer Usage257
Clery Crime Statistics Report and Clery Annual Safety Report257
Firearms and Weapons258
Food Services258
Inclement Weather and Emergency Notifications258
Parking Lots259
Photocopying and Printing259
Posting of Notices260

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