VCOM College Catalog and Student Handbook

Withdrawal and Dismissal Policies and Procedures

Withdrawal The Campus Dean makes the final decision regarding withdrawals, as to permanent or temporary. All withdrawals are considered voluntary (the term dismissed is used for all non-voluntary withdrawals). Students must follow the procedures for withdrawal to avoid dismissal. The written notice begins with a “Change of Status Form” and is required for all requests for withdrawal and may be obtained from the Office of Student Affairs. The student must return the form and any designated VCOM issued items to the Office of the Registrar before the student will be considered "withdrawn in good standing". 1. A student choosing to withdraw from school after the commencement of classes must provide a written notice to the Associate Dean for Student Affairs utilizing the “Change of Status Form”. The notice must include the expected last day of attendance, must be signed and dated by the student, and must obtain all required signatures to withdraw in good standing. 2. The date for a voluntary withdrawal will be the date the student turns in the completed form; meets with all required parties, including but not limited to, Student Affairs, the Registrar, Financial Aid, the Finance Office, and the Campus Dean or his or her designee; and has turned in all required items on the form and may not exceed seven days from the last class attended. . 3. Upon receipt of the completed Change of Status Form and VCOM issued items, the student will be voluntarily withdrawn. Failure to complete a Change of Status Form, obtain the proper signatures, and/or return any designated VCOM issued items will result in a hold placed on all academic records and/or a dismissal status being awarded and recorded on the transcript. Failure to provide documentation in a timely manner could result in a guaranteed readmission becoming void. For any voluntary withdrawal, VCOM recognizes and follows the date of determination as defined by the U.S. Department of Education in its Code of Federal Regulations. Temporary Withdrawal A temporary withdrawal must be approved by the Campus Dean. A temporary withdrawal may only be granted when there is substantial evidence that the student is capable of returning to the curricular program by the next academic year and in being successful upon the return. A temporary withdrawal may be granted for the following reasons: • At the request of the Promotion Board in order for the student to repeat an academic year, • Medical Leave of Absence that requires a period of leave that would significantly interrupt the curriculum, • A medical condition (including maternity leave) that requires a period of leave that would significantly interrupt the curriculum, • Administrative Leave of Absence that requires a period of leave that would significantly interrupt the curriculum; • Any approved leave that exceeds 180 days in a 12-month period. If a student does not take the temporary voluntary withdrawal and a withdrawal period is mandatory, the student may be dismissed, with or without the ability to return. There are two types of withdrawals from VCOM, temporary and permanent:

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