VCOM College Catalog and Student Handbook

Promotion Board. The student will also be directed to pick up a hardcopy of the letter from the Office of the Registrar and to sign off the date they picked up their letter. • For students who are recommended to repeat an academic year or be dismissed, the Chair will notify the student in-person, of the recommendations of the Promotion Board, within 7 calendar days following the Promotion Board. o If the meeting is in-person, the Chair will give the student a hardcopy of the Promotion Board recommendation letter and will have the student sign a confirmation receipt that they received the letter. o If the meeting is via Zoom, the Chair will email the student a copy of the Promotion Board recommendation letter. The student will be directed to pick up a hardcopy of the letter from the Office of the Registrar and to sign off the date they picked up their letter. The Campus Dean will then delay final action for an additional 7 calendar days providing the student time to appeal the recommendations of the Promotion Board. If no appeal is made, the Campus Dean will render his or her decision within seven calendar days. The Campus Dean may uphold the recommendations of the Promotion Board or may modify the recommendations. If a student appeals, the appeal must be made in writing within 7 calendar days of receiving the recommendation of the Promotion Board. The appeal must be based upon new, relevant, and material information that was not available to the Promotion Board. The Campus Dean will not accept or act upon an appeal that does not contain new, relevant, and material information and must be accompanied by a statement on how the student believes the information would impact the decision. The Campus Dean will not meet with the student prior to receiving the written appeal material; however, the student should schedule a meeting with the Campus Dean when submitting the written appeal materials. • After receiving the written appeal, the Campus Dean will consider the request and will notify the student, in writing, of his/her decision within 14 calendar days of receiving the written appeal. • The Campus Dean may specify a later date for the determination should further investigation be required. • The Campus Dean may deny the appeal or grant the appeal. • If the Campus Dean grants the appeal, he/she may require further sanctions or requirements for the student, including but not limited to a learning contract. • If the Campus Dean denies the appeal, the Campus Dean will render final action. The Campus Dean may uphold the recommendations of the Promotion Board or may modify the recommendations. • The student must attend all classes or required clinical rotation during the appeal. Upon receiving written notification from the Campus Dean, the student, within seven (7) calendar days, may appeal the Campus Dean’s decision to the Provost. The appeal must be in writing and be based upon new, relevant, and material information that was not available to both the Promotion Board and the Campus Dean. • After receiving the written appeal, the Provost will consider the request and will notify the student, in writing, of his/her decision generally within 14 calendar days of receiving the written appeal. However, the decision may take 30 days or longer depending upon the investigation of the case. • The Provost may request a meeting with the student if warranted. • The Provost may deny the appeal or grant the appeal. • If the Provost grants the appeal, he/she may require further sanctions or requirements for the student, including but not limited to a learning contract. • If the Provost denies the appeal, the Provost will render final action. The Provost may uphold the recommendations of the Campus Dean and/or the Promotion Board or may modify the recommendations. • The student must attend all classes or required clinical rotation during the appeal. • The Provost’s decision is final.

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