VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #S009

be located at a specific site due to having special academic needs. A student-to-student trading mechanism is provided for student use after a preliminary match is announced. Hardship, special consideration, and trade requests are adjudicated by the selection committee and approved by the Associate Dean for Clinical Affairs and the Campus Dean. All decisions are confidential and private. The match is then performed by a committee composed of the Associate Dean for Clinical Affairs, the Associate Dean for OMS 4 and GME, the Directors of Clinical Rotations, and the Campus Dean. The goal is to have the largest percentage of students within their top 3 choices. When the number of students requesting a site exceeds the capacity of a site, the places the students according to need, desire, and capacity. Following the final results of the match, rotation calendar grids are made that include the approved rotations under the affiliation agreements and as approved by the DSME, Chairs, Associate Dean, and the Dean. The rotation grids undergo a final review to assure and verify the availability of the clinical faculty member. After the verification, the DSMEs verify the grids. Students receive their match assignment to the site in the spring of their OMS 2 year and receive their clinical rotation schedule prior to the first day of orientation to the OMS 3 clinical site. 7. DURATION OF POLICY The VCOM Policy on Assuring the Clinical Education Curriculum is effective as of the date above and will remain effective until amended or terminated by the President, with approval by the Board of Directors.

VCOM Policy on Assuring the Clinical Education Curriculum

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