VCOM Institutional Policy and Procedure Manual

VCOM Transfer Equipment Policy

Policy #R001

incorporates the following regulations, policies and procedures, with the same force and effect as if they were given in full text (see section 4).

3. R ULES

When a faculty member is transferring from one domestic institution to another and wishes to transfer equipment, the following rules govern the transfer of equipment.

Equipment purchased from ongoing grants/contracts is usually moved along with the transfer of the grant(s)/contract(s) to the new institution if the equipment is needed for continuation of the project. Equipment which was purchased from a grant/contract that has terminated or will terminate by the time the investigator transfers may be moved to the new institution provided that all of the following criteria are met:

a. the new institution is a non-profit school or laboratory, located in within the United States,

b. the sponsor does not reassign the equipment during a 120-day period or any other period consistent with the sponsor's guidelines (e.g., Federal contracts are twelve (12) months) following termination of the project, c. in the case of equipment funded by multiple sources, all funding is from transferable sources. Further, an item of equipment cannot be a component of equipment not eligible to be transferred,

d. equipment was obtained on a grant in which the researcher was primary investigator; the equipment is not shared with another researcher in performance of another grant,

e. the receiving institution or researcher agree to pay all costs of preparing, packing and transporting of the equipment,

f. the request to move equipment and/or grants is submitted at least 30 days in advance,

g. the Provost or President must approve the request to relocate the equipment. For clarity, equipment and supplies costing $0-$4,999 per item is not subject to NIH/NSF reassignment, but still must have the approval of the Provost or President to be moved to another institution. Equipment purchased from institutional funds regardless of cost will not be transferred to another institution. In very rare instances an exception may be made to the above policy. In order to obtain an exception to the policy a request must be made in writing, using the appropriate forms, addressed to the Vice Provost for Research, Provost and President.

VCOM Transfer of Equipment Policy

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