VCOM College Catalog and Student Handbook

Payments also may be made by preauthorized debits, in which the monies are electronically removed from payer’s bank accounts by VCOM, or wire transfers, in which the payers electronically transfer monies from their checking accounts to VCOM’s checking account. Please note that additional fees may be assessed by the payer’s banks and may need to be added to the transfer amounts. Students who are interested in utilizing the preauthorized debit or wire transfer payment options should contact the Business Office on each campus. Students receiving federal aid or scholarships that have not arrived by the beginning of the academic year must provide written confirmation from the sponsor that the funds are awarded. Any outstanding tuition and fees must be paid before any refunds to students can be processed. Penalty for Insufficient Funds Any checks utilized to pay tuition or any fees that are rejected or returned to VCOM because of insufficient funds will be assessed a returned check fee of $35, which is subject to change. Thereafter, the payments that are due, plus the returned check fees, must be paid with cashier’s checks or money orders. Provisions for VA Beneficiaries Pending Payment In accordance with Title 38 US Code 3679 subsection (e), VCOM adopts the following additional provisions for any students using U.S. Department of Veteran Affairs (VA) Post 9/11 G.I. Bill® (Ch. 33) or Vocational Rehabilitation and Employment (Ch. 31) benefits, while payment to the institution is pending from the VA. VCOM will not: • Prevent the student’s enrollment; • Assess a late penalty fee to; • Require student secure alternative or additional funding; • Deny their access to any resources (access to classes, libraries, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution. However, to qualify for this provision, such students may be required to: • Provide Chapter 33 Certificate of Eligibility (or its equivalent) or for Chapter 31, VA VR&E’s contract with the school on VA Form 28-1905 by the first day of class. o Chapter 33 students can register at the VA Regional Office to use E-Benefits to get the equivalent of a Chapter 33 Certificate of Eligibility. Chapter 31 student cannot get a completed VA Form 28 1905 (or any equivalent) before the VA VR&E case-manager issues it to the school. • Provide written request to be certified; • Provide additional information needed to properly certify the enrollment as described in other institutional policies. GI BILL® is a registered trademark of the U.S. Department of veterans Affairs (VA). More information about the education benefits offered by VA is available at the official U.S. government website at: Tuition Refund Policy If students cease academic activities at VCOM prior to the expiration of 60% of any term, pro-rata tuition refunds will be processed by the Business Office. No tuition refunds will be calculated for any students after 60% of any term has expired or passed. The pro-rata tuition refund will be applied to the students’ accounts and may reduce any balances the students owe VCOM. The balance students owe VCOM may occur when students borrow monies to pay tuition and living expenses through the Direct Lending program, and subsequently cease academic activities at VCOM. The U.S. Department of Education requires VCOM to return the unearned portion of student loans. Please refer to the Return of Title IV Funds Policy in the Financial Aid section of VCOM’s web site for more information. Occasionally, tuition and fee refunds may result in VCOM returning monies to students.


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