VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #S019

evaluation; • Require participation in academic counseling; • Require attendance at peer tutoring and/or faculty review sessions; • Require mental health counseling; • Require the student to meet with the Course Director, course faculty, or Clinical Discipline Chair; • Limitation of extracurricular activities (i.e. student orgs, committees, volunteer experiences, etc.); • Performance requirements such as requiring a 70 percent or greater for all remaining courses within the year or requiring satisfactory performance on all remaining clinical rotations to be considered making academic progress; • While the Promotion Board may not consider undiagnosed impairments for grades already received, for those students who continue in the curriculum, the Promotion Board may require further assessment, including but not limited to: psychological evaluations, drug or alcohol screening/testing, or other evaluations. Such testing, if recommended, will be at the student's expense and may require a written evaluation from the party of the referral to determine if the student is at risk or presents a risk to the institution, students, or patient care and the results will be provided to CIFSS and the Campus Dean; and/or • Make additional recommendations to the Campus Dean as deemed appropriate by the Promotion Board. 6. PROMOTION BOARD RECOMMENDATION NOTIFICATION AND APPEALS PROCESS The Chair of the Promotion Board will submit the Promotion Board’s recommendations, in writing and in-person, to the Campus Dean within three working days of the Promotion Board. The Chair of the Promotion Board will also submit the Board’s recommendation, in-writing, to the student within three working days of the Promotion Board. • For students who are recommended to be allowed to remediate and be placed on academic probation, the Chair will notify the student, via email, of the recommendation of the Promotion Board. • For students who are recommended to repeat an academic year or be dismissed, the Chair will notify the student in-person of the recommendation of the Promotion Board and will follow with an email copy of the recommendation letter. The Mental Health Counselor will be present at the meeting to provide support. The Campus Dean will review the recommendations of the Promotion Board to assure the recommendations follow College policy and are legally appropriate. The Campus Dean then has discretionary power to uphold the recommendation of the Promotion Board or may modify the recommendation. • The Campus Dean shall render his/her decision and will notify the student, in writing, within seven working days of receipt of the recommendation of the Promotion Board. • The Campus Dean may choose to meet with the student prior to rendering a decision. • The student must attend all classes or required clinical rotations and take any scheduled examinations, including remediation examinations, while awaiting the decision of the Campus Dean.

VCOM Student Promotion Board Policy and Procedures

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