VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #S019

Upon receiving the decision from the Campus Dean, the student, within seven working days, may appeal the Campus Dean’s decision to the Provost. In lieu of appealing, the student may waive their right to appeal by so indicating in the appropriate place on the Campus Dean’s decision letter and returning a copy to the Office of the Campus Dean and the Registrar, in which case the decision of the Campus Dean becomes final immediately. If the student does not waive their right to appeal and does not file a timely appeal, the decision of the Campus Dean becomes final immediately. If the student chooses to appeal, the appeal must be made in writing and be based upon new, relevant, and material information that was not available to either the Promotion Board or the Campus Dean. The Provost will not accept or act upon an appeal that does not contain new, relevant, and material information and must be accompanied by a statement on how the student believes the information would impact the decision. • After receiving the written appeal, the Provost will consider the request and will notify the student, in writing, of his/her decision within 14 calendar days of receiving the written appeal. • The Provost may specify a later date for the determination should further investigation be required. • The Provost may request a meeting with the student if warranted. • The Provost may deny the appeal, grant the appeal, or may modify the decision, which may include requiring further sanctions or requirements for the student, including but not limited to a learning contract. • The student must attend all classes or required clinical rotations and take any scheduled examinations, including remediation examinations, during the appeal. • The Provost’s decision is final. While the student is awaiting the Promotion Board’s recommendation, Campus Dean’s decision, or Provost’s decision, the student must attend scheduled class(s)/rotation(s) and must take exams, including remediation exams. • Exam/course grades will be released to the student during this time so that they can monitor their progress and prepare appropriately for subsequent exams; however, grades will not be recorded unless the student is granted the ability to continue in the academic program and may not be used for consideration in the current appeal. • Numeric grades of remediation exams will not be released to the student, but the student will be notified whether they pass or fail; this includes students who are in the appeal process. In addition, remediation exams are not released or reviewed, and students do not have the ability to challenge questions. 7. REQUEST FOR SPECIAL CONSIDERATIONS AND / OR THE NEED FOR ACCOMMODATIONS Students may not request special consideration for a current exam/course/rotation failure or prior exam/course/rotation failure for a condition that was diagnosed or brought to the college’s attention after the failures have occurred. Considerations may not be retro-active; therefore, considerations for a diagnosed condition will only be considered for future coursework and require the student to be found eligible for Section 504 accommodations through the VCOM Section 504 Committee. Students who are approved by the Campus Dean or Provost to continue in the curriculum and who believe that they are in need of Section 504 accommodations or those who are referred by

VCOM Student Promotion Board Policy and Procedures

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