VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #S018

Students who do not successfully complete these courses are awarded an “F” course grade and will be referred to the Promotion Board.

8.2 INC Course Grade A grade of Incomplete “INC” may be assigned when a student has completed the majority of the work required for a course but is unable to complete the remaining work prior to the next semester for a good cause as determined by the Associate Dean for Pre-Clinical Education, Associate Dean for Clinical Affairs, and Associate Dean for OMS 4 and GME. Students will be given an opportunity, as prescribed by the Office of the Associate Dean, to complete the outstanding course requirements. Once those requirements are successfully completed, the “INC” grade will be changed to the grade earned, will be recorded on the transcript, and be GPA accountable. Students who do not successfully complete these courses are awarded an “F” course grade and will be referred to the Promotion Board. 9. AUDITED COURSE(S) The Campus Dean or Provost may require the repeat of an entire academic year and may require the student to audit a course(s) the student has already passed. In this case, the student may be required to attend the course(s) and pass all exams for the audited course; however, the initial course grade will remain on the transcript and be GPA accountable. Once audited, the student’s academic record will show the audited course with a grade of “Au” but will not be GPA accountable. Tuition is not charged for audited courses. Exact stipulations as to repeated course requirements will be outlined, in writing, for the student prior to repeating the academic year. 10. ACADEMIC PROBATION Academic Probation is a formal status imposed on a medical student as a result of a ruling by the Campus Dean or Provost, following a recommendation by the Promotion Board, when the student failing to make satisfactory academic progress and/or has not met the minimum standards required for good academic standing. Academic Probation serves as an official notice that the student must improve academically and meet or exceed the minimum academic standards. When a student is placed on Academic Probation, this status replaces the student’s prior status of “good standing” for the duration of the probationary period. The status of academic probation formally notifies the student, faculty, and administration that the student has experienced academic difficulty and requires additional academic support, which may include counseling, tutoring, or other academic interventions designed to address identified deficiencies. Any student who fails to demonstrate adequate academic progress will be placed on academic probation by the Campus Dean or the Provost and will be notified of this status in writing by the Campus Dean or the Provost. Upon recommendation of the Promotion Board, the Campus Dean or

VCOM Grading, Satisfactory Academic Progress, and Graduation Requirements Policy and Procedures

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