VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #S019

psychological evaluations, drug or alcohol screening/testing, or other evaluations. Such testing, if recommended, will be at the student's expense and may require a written evaluation from the party of the referral to determine if the student is at risk or presents a risk to the institution, students, or patient care and the results will be provided to CIFSS and the Campus Dean; • An Altered Degree Plan of Study that will delay promotion until satisfactory progress through a directed remediation program has occurred; and/or • Make other sanctions as deemed appropriate by the Promotion Board. 6. PROMOTION BOARD RECOMMENDATIONS NOTIFICATION AND APPEALS PROCESS The Chair of the Promotion Board will submit the Board’s recommendations, in-writing and in person, to the Campus Dean within three working days of the Promotion Board. The Campus Dean will review the recommendations of the Promotion Board to assure the recommendations follow College policy and are legally appropriate. • For students who are recommended to be allowed to remediate and be placed on academic probation, the Chair will notify the student, via email, of the recommendations of the Promotion Board, within 7 calendar days following the Promotion Board. The Associate Dean will attach a copy of the official letter from the Promotion Board. The student will also be directed to pick up a hardcopy of the letter from the Office of the Registrar and to sign off the date they picked up their letter. • For students who are recommended to repeat an academic year or be dismissed, the Chair will notify the student in-person, of the recommendations of the Promotion Board, within 7 calendar days following the Promotion Board. o If the meeting is in-person, the Chair will give the student a hardcopy of the Promotion Board recommendation letter and will have the student sign a confirmation receipt that they received the letter. o If the meeting is via Zoom, the Chair will email the student a copy of the Promotion Board recommendation letter. The student will be directed to pick up a hardcopy of the letter from the Office of the Registrar and to sign off the date they picked up their letter. The Campus Dean will delay final action for an additional seven calendar days, providing the student time to appeal the recommendations of the Promotion Board. If no appeal is made, the Campus Dean will render his or her decision within seven calendar days. The Campus Dean may uphold the recommendations of the Promotion Board or may modify the recommendations. If a student appeals, the appeal must be made in writing within 7 calendar days of receiving the recommendation of the Promotion Board. The appeal must be based upon new, relevant, and material information that was not available to the Promotion Board. The Campus Dean will not accept or act upon an appeal that does not contain new, relevant, and material information and must be accompanied by a statement on how the student believes the information would impact the decision. The Campus Dean will not meet with the student prior to receiving the written appeal material; however, the student should schedule a meeting with the Campus Dean when submitting the written appeal materials.

VCOM Student Promotion Board Policy and Procedures

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