VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #S015

the Campus Dean on or before the fourteenth day informing the student of the Campus Dean’s decision. Upon receipt of the letter, the student should make an appointment to meet with the Campus Dean to discuss the terms of the decision. The meeting between the student and the Campus Dean must occur within seven (7) calendar days of the decision being sent. The Campus Dean may request the student to come to campus to receive the letter in advance of mailing. 2.2.3 Review by the Three-Person Panel Upon request of the student for his/her case to be heard by a Three-person Panel, in lieu of a PESB, the Campus Dean will appoint members of the Panel. The Campus Dean will also appoint a Chair for the Three-person Panel. The Chair is responsible for conducting the review, for writing an accurate summary of the proceedings and decisions made by the panel, and for all correspondence with the Campus Dean and the student. The Chair will also be responsible for orientation of the panel members to the appropriate processes. The Three-person Panel will receive appropriate orientation by the Chair. All members are voting members and all members must be present to achieve a quorum. In the case of a Three Person Panel review, the Panel determines if a violation has occurred and the Chair notifies the Campus Dean of the findings, verbally and in writing, along with their recommendations for action to be taken (if any) within 14 calendar days of the review. The Chair also provides a summary report of the Panel meeting that includes the evidence gathered and presented to the Panel in the meeting that was utilized by the Panel in their decision-making process. The Chair of the Panel shall also provide a letter to the student with a succinct summary of the findings and the recommendations made to the Campus Dean within the 14 calendar days. The Chair will also notify the student by email that the letter is available and the letter will be attached to the student email. Following the hearing, it is the responsibility of the student to be in touch with the Chair by email or phone to assure they receive the communication of the Panel recommendations to the Campus Dean. Following receipt of the recommendations of the Three-person Panel, the Campus Dean then has discretionary power to affirm, modify, or remand the decision and will act on the Three-person Panel recommendations within fourteen (14) calendar days following receipt of the letter from the Panel. A letter will be sent to the student by the Campus Dean on or before the fourteenth day informing the student of the Campus Dean’s decision. Upon receipt of the letter, the student should make an appointment to meet with the Campus Dean to discuss the terms of the decision. The meeting between the student and the Campus Dean must occur within seven (7) calendar days of the decision being sent. The Campus Dean may request the student to come to campus to receive the letter in advance of mailing.

VCOM Professional and Ethical Standards Board Policy and Procedures

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