VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #S014

Training is performed by the Associate Dean for Student Affairs. B. Members . The members of the HCC shall be responsible for maintaining the integrity of the VCOM Honor Code by fulfilling the HCC’s primary responsibilities and shall be responsible for maintaining the integrity of the HCC by always striving to be fair and just in their decisions. i. Chair . The Chair of the HCC will serve as the point of contact for the administration and shall be responsible for convening committee meetings. ii. Vice Chair . The Vice Chair of the HCC shall be responsible for fulfilling the duties of the Chair if the Chair is unavailable and assisting the Chair with his or her duties in overseeing HCC meetings and hearings. iii. Recorder . The recorder is responsible for accurately recording all minutes of the meetings of the HCC, of creating a confidential transcript of that recording and assuring accuracy and final approval by the Chair, Vice Chair, and Associate Dean for Student Affairs. iv. Executive Committee. The executive committee of the HCC shall consist of the Chair, the Vice Chair, the Recorder, and one member of each of the OMS III class. 4.2 The Honor Code Council Business Meetings and Quorum The HCC must establish a quorum to convene a business meeting and must maintain a quorum to vote on business or administrative panels. A quorum is a minimum of seven members of the HCC. The members present must include at least the Chair or the Vice Chair for a business meeting to occur. The Chair may poll the members present to obtain the opinion of the council. All voting in business meetings shall be verbal. If it is not possible to meet quorum for a business meeting physically, it is acceptable to achieve quorum on HCC business meetings electronically or through telecommunications; however, this only applies to HCC business meetings and not administrative panels. Unless stated otherwise, voting shall be by a simple majority of the quorum. The Associate Dean for Student Affairs (or his/her designee) will attend the business meetings serving as an advisor on College policy. 4.3 Honor Code Investigation (HCI) The HCC Chair will initiate HCI proceedings upon receipt of a report of a suspected violation of the VCOM Honor Code in writing by a member of the faculty, staff or student body. Students, faculty, and staff must submit matters of concern within two (2) weeks of the date of discovery or suspicion and within two (2) calendar months of the date of violation with both requirements being met. A. Investigative Panel (IP). The Chair or the Vice Chair of the Honor Code Council shall serve as the Chair of the Three Person Investigative Panel. In addition to the Chair or Vice Chair, the investigative panel shall consist of one member of each of the OMS I and OMS II classes for an issue involving an OMS I or OMS II student. The investigative panel shall consist of one member of each of the OMS II and OMS III or OMS IV classes for an issue involving an OMS III or OMS IV student, in addition to the Chair or Vice Chair i. The Investigative panel shall review the allegations to determine if a HCC is warranted according to:

Code of Conduct/Professional and Ethical Behavior Policy

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