VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #S002

Affairs or the VCOM website and must return the form and required documentation to the Office of Clinical Affairs. Approval for an unplanned absence to be recorded as an excused absence may or may not be granted by Associate Dean for Clinical Affairs or the Associate Dean for OMS 4 and GME.

3.4 OMS 3 and OMS 4 Unexcused Absences An absence that is taken but is not granted as a planned or unplanned excused absence or that exceeds the allowable absences for the rotation is considered unexcused. Students who choose to travel internationally in-between rotations must notify the Office of Clinical Affairs of their plans. These students assume the risk of travelling internationally during a short timeframe with little to no room to accommodate issues that may delay their scheduled return to the curriculum. Any days absent from the rotation for this reason will be recorded as unexcused.

3.5 Consequences for Not Meeting the Requirements of the Attendance Policy The Office of Clinical Affairs maintains all attendance data.

Students who have repeated requests for excused absences on exam or required curricular days or whose total number of absent days is deemed excessive, are required to meet with the Associate Dean for Clinical Affairs or the Associate Dean for OMS 4 and GME. If a student is believed to be abusing the excused absence policy, they may be evaluated for an Honor Code violation. If a student has absences that cause him/her not to meet the hours required by the rotation for multiple rotations, even if approved as an excused absence, has unexcused absences for the rotation, or has unexcused absences for OMM Workshops he or she will be brought before the Honor Code Council. The student should be aware that if found guilty by the Honor Code Council or PESB, the findings will become part of the permanent record of the student as reported on the Medical Student Performance Evaluation. Students should also be aware that excessive unexcused absences may be presented as evidence during Promotion Board Hearings. VCOM follows the Department of Education a withdrawal policy guidelines, which require that a student must be withdrawn from the academic program after missing 14 consecutive calendar days (including weekends and holidays) after the student’s last date of attendance. Tardiness is defined as arriving more than 5 minutes after the scheduled time the class or other educational activity/exam begins. Tardiness or late arrival is disruptive to other students who arrived on time and who are already engaged in the academic activity. Regarding timely arrival to exams, students should be in the designated testing space 10 minutes prior to the exam start time but must be in the designated space no later than the designated start time as exams will begin promptly at the designated start time. A student who arrives more than 5 minutes after the scheduled start time will be treated as tardy and must report to the Office of Medical Education prior to entering the lecture hall or other testing space and may be denied entry

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TARDINESS 4.1 OMS 1 and OMS 2 Tardiness

VCOM Attendance Policy

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