VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #U031

The Vice President for Operations and the Directors of Facilities on each campus have the authority to: • Conduct inspections and audits to ensure safe practices and compliance with various environmental health and safety related laws, policies, procedures and regulations; • Access all buildings and facilities on campus to inspect, sample, or monitor conditions; • Require appropriate corrective actions; and • Plan strategies, including the development of new safety programs; • Immediately suspend, restrict, or close any area or operation that presents an immediate danger to the health, safety, or welfare of persons or property; or a serious violation or repeated violations of institutional requirements or standards; or clear or threatened violation of laws or regulations; o In the event the Director of Facilities terminates an activity or area, he/she will immediately communicate the issue or violation to the Vice President for Operations (or the President if the VP if not available). The terminated activity may resume with the approval of the Vice President after assuring campus safety. 4.1 Continuous Inspection Process (CAP) The Department of Operations and the Facilities Committee has established a Continuous Assessment Process (CAP) Plan to assess how facilities resources are utilized to meet VCOM’s mission and objectives. This CAP plan includes both the procedures by which the plan is executed as well as the metrics and methods necessary to measure outcomes. The appendices include checklists, policies, logs and other reference tools used in this CAP plan. The idea of the plan being continuous ensures that due diligence is applied at all times to safeguard quality and vigilant stewardship of VCOM facilities’ resources. The Operations Division conducts monthly surveys of the buildings, grounds, and equipment on a month basis to assure: • All buildings and premises walkways, floors, wall openings, skylights, floor openings, gratings, non-slip mats, platforms, manholes, floors, and roofs are safe. • All lighting is working and all emergency and explosions proof lighting systems are adequate. • All stairs, elevators, and fire escapes are clean, in good repair, and handrails and guardrails are adequate and non-slippery. • All ladders and scaffolds are safe and appropriately stored. • All ventilation is working satisfactorily. • All electrical wiring and equipment is functioning safely and appropriately.

• All heating and cooling equipment is working appropriately. • All pressure vessels and piping are functioning appropriately. • All elevators are inspected and functioning appropriately. • All sanitation structures are functioning. • All first aid supplies are adequate in each facility. VCOM owned vehicles are inspected monthly to ensure safety.

VCOM Campus Safety and Health Policy

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