VCOM Faculty Handbook

academic institution describing accomplishment in teaching, research and scholarly activity, service, and leadership.  Faculty members may not use letters from friends, collaborative partners in research, previous trainers with whom a relationship is maintained, or relatives.

A full-or part-time Academic Track faculty member seeking promotion in rank or seeking tenure will submit their completed portfolio to the appropriate Associate Dean, who will review the portfolio, and will consult with the Associate Dean to determine if any additional information is required. • A biomedical academic track faculty member must submit their completed portfolio to the Associate Dean for Biomedical Affairs (through the Administrative Assistant). • A clinical academic track faculty member must submit their completed portfolio to the Associate Dean for Clinical Affairs (through the Administrative Assistant). A Clinical Track faculty member seeking promotion in rank will submit their completed portfolio to the Associate Dean for Clinical Affairs (through the Administrative Assistant), who will review the portfolio, and will consult with the Associate Dean to determine if any additional information is required. A Research Track faculty member seeking promotion in rank will submit their completed portfolio to the Associate Dean for Biomedical Affairs and Research (through the Administrative Assistant), who will review the portfolio, and will consult with the Associate Dean to determine if any additional information is required. The Review Process for Promotion and Tenure The Associate Dean will make recommendations for promotion in rank and tenure once per academic year, no later than January 15th, after review of the annual faculty activity reports. • The Associate Dean, as Division Chair, (and if appropriate the Clinical Discipline Chair) will review the faculty member’s portfolio. The Associate Dean will consult with the Discipline Chairs, Course Directors, and research administration regarding the faculty member’s performance. All materials will be reviewed and considered by the Associate Dean in making a recommendation to the APT for promotion or tenure. • The Associate Dean will submit, in writing, to the APT Committee their recommendation for promotion in rank or tenure and any other recommendations regarding the faculty member. The recommendation must outline the reasons for which the decision was based. The letter must be submitted to the APT Committee as part of the faculty member’s portfolio. • The Associate Dean will submit the completed portfolio to the APT Committee for consideration of promotion in academic rank or the award of tenure. Upon receiving the completed portfolio, the APT Committee will review the portfolio and the recommendations for promotion in rank or tenure made by the Associate Dean, as Division Chair, and any other recommendations from the Discipline Chair(s), Course Directors, and research administration as appropriate. 1. Prior to convening the APT Committee, each portfolio for consideration of promotion in rank will be reviewed by a secondary reviewer, who is a member of the APT Committee. 2. The secondary reviewer will complete an Academic Rank Promotion Matrix (currently only for academic and research track faculty) for each promotion candidate and will submit the completed matrix to the APT Coordinator to include with the candidate’s portfolio packet. 3. The secondary reviewer will formally document their recommendation concerning promotion in rank on the provided spreadsheet within the timeline provided for completion of secondary reviews prior to the APT Committee meeting.

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