VCOM Faculty Handbook

 Faculty members may not use letters from friends, collaborative partners in research, previous trainers with whom a relationship is maintained, or relatives.

A full-or part-time Academic Track faculty member seeking promotion in rank or seeking tenure will submit their completed application packet to the appropriate Associate Dean, who will review the application packet, and will consult with the Associate Dean to determine if any additional information is required. • A biomedical academic track faculty member must submit their completed application packet to the Associate Dean for Biomedical Affairs (through the Administrative Assistant). • A clinical academic track faculty member must submit their completed application packet to the Associate Dean for Clinical Affairs (through the Administrative Assistant). A Clinical Track faculty member seeking promotion in rank will submit their completed application packet to the Associate Dean for Clinical Affairs (through the Administrative Assistant), who will review the application packet, and will consult with the Associate Dean to determine if any additional information is required. A Research Track faculty member seeking promotion in rank will submit their completed application packet to the Associate Vice Provost of Research (through the Administrative Assistant), who will review the application packet, and will consult with the Associate Vice Provost to determine if any additional information is required. The Review Process for Promotion and Tenure The Associate Dean will make recommendations for promotion in rank and tenure once per academic year, no later than January 15th, after review of the annual faculty activity reports. The Associate Dean, as Division Chair, (and if appropriate the Clinical Discipline Chair) will review the faculty member’s application packet. The Associate Dean will consult with the Discipline Chairs, Course Directors, and research administration regarding the faculty member’s performance. All materials will be reviewed and considered by the Associate Dean in making the recommendations to the APT for promotion or tenure. The Associate Dean will submit, in writing, to the APT Committee his/her recommendation for promotion in rank or tenure and any other recommendations regarding the faculty member. The recommendation must outline the reasons upon which the decision was based. The letter must be submitted to the APT Committee prior to the APT Committee meeting in which the candidate will be considered for promotion or tenure. The Associate Dean will submit the completed application packet to the APT Committee along with their recommendation, in writing, for promotion in academic rank or tenure. Upon receiving the application packet and the above recommendations, the APT Committee will review the application packet and the recommendations for promotion in rank or tenure made by the Associate Dean, as Division Chair, and any other recommendations from the Discipline Chair(s), Course Directors, and research administration as appropriate. 1. Once the APT Committee convenes, the faculty member’s application packet will be carefully reviewed and discussed. 2. The APT Committee may recommend approval of the faculty member for promotion in rank or tenure, denial of the faculty member for promotion in rank or tenure, or delay in making a decision for promotion in rank or tenure due to the need of further documentation. • In addition to years of appointment at a particular rank at VCOM, years of appointment of that same rank from a previous or current academic higher education institution will also be accepted toward promotion in rank at VCOM. For example, a faculty member who held the

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