VCOM College Catalog and Student Handbook

If the Promotion Board does not recommend the student be allowed to repeat the rotation and the student is in the appeal process when the next rotation begins, the student will be allowed to attend the rotation and sit for the end of-rotation exam while waiting on the results of the appeal. However, the rotation nor the exam of a student on appeal will be graded or recorded until/unless the appeal is granted. The student is only allowed to sit for exams in order to allow a student, who may be successful in their appeal, to not fall behind in the curriculum and testing. Clinical Rotation Repeated Performance Issues In general, students should show a progression of improvement in clinical performance throughout rotations. Repeated poor or failing performance in a specific competency area on the evaluation form across more than one rotation may also be a reason for a required remediation at the discretion of the Associate Dean for Clinical Affairs in consultation with the clinical chair, the preceptor, and the Promotion Board. Those students who receive a mere “Pass” on multiple rotations will be counseled about overall performance and may be required to complete an additional rotation at the end of the year. Any additional curriculum or required remediation will be based on the performance measure. Those students who continually score in the "unsatisfactory" category or repeated "performs some of the time, but needs improvement" consistently and do not improve over time or who fail one or more rotations may be deemed as not making academic progress and, as a result, may be referred to the Promotion Board and be required to complete additional curriculum. Multiple rotation failures may result in dismissal. Poor ratings on the clinical rotation evaluation in the professional and ethical areas of the assessment are addressed by the Associate Dean for Clinical Affairs. The Associate Dean may design a remediation appropriate to correct the behavior or if needed, may refer the student to the Professional and Ethical Standards Board. In the case of repeated concerns in a professional and/or ethical area, the Associate Dean for Clinical Affairs may refer the student to the Campus Dean for a referral to the Professional and Ethical Standards Board or Promotion Board. The Campus Dean will act upon this referral depending on the severity and the area of the performance measure. Poor ratings in this area will include comments as to the exact nature of the rating. The Medical Student Performance Evaluation (The Dean’s Letter) The beginning of the OMS 4 year is a time when students begin to apply and audition for their residency. As a part of this process, students must have on file, a summary statement, referred to as the Medical Student Performance Evaluation, of their performance while a medical student with VCOM. The MSPE is a cumulative document that includes the student’s transcript; rotation evaluation summaries; summary paragraphs from the Associate Deans, the Associate Dean for Student Service; and attestations made by the Registrar that you have or have not experienced a suspension (academic or behavioral), which culminates in a final one page letter from the Campus Dean. The student will also complete a short CV of their medical student participation in organizations, volunteer history, awards, positions held, two letters of recommendation by faculty, and beginning in 2018, a patient log of cases the student participated in as an OMS 3 year student. The Medical Student Performance Evaluation is utilized by residency directors when choosing their residents from the many candidates.

Academic Probation

The status of Academic Probation indicates that the student has not met the minimum threshold to be in good academic standing and is failing to make academic progress. Thus, the status of Academic Probation is assigned to a student to signify that the student needs to improve academically and must work to meet or exceed the minimum academic standards. The status of academic probation alerts the student, faculty, and administration to the fact that the student has experienced academic difficulty and that the student requires additional academic assistance such as counseling, tutoring, or other activities to help the student resolve academic deficiencies. Any student who is

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