VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy U020

Edward Via College of Osteopathic Medicine

Policy Order No. U020 Effective Date: August 23, 2016 Revised Date:

Signature on File __________________________ Dixie Tooke-Rawlins, D.O. President and Provost

______________________________________________________________________________ VCOM Credit Card Policy ______________________________________________________________________________ 1. PURPOSE ...............................................................................................................................2 2. DEFINITIONS .......................................................................................................................3 2.1. CARDHOLDER .................................................................................................................3 2.2. CARD ISSUER...................................................................................................................3 2.3. CARD ADMINISTRATOR ...............................................................................................3 2.4. CREDIT CARD LOG .........................................................................................................4 2.5. DIVISIONAL OFFICER ....................................................................................................4 2.6. ELIGIBLE EMPLOYEE ....................................................................................................4 2.7. ORIGINAL, ITEMIZED RECEIPT ...................................................................................4 2.8. SUPERVISOR ....................................................................................................................4 2.9. VCOM CARD ....................................................................................................................4 2.10. VCOM DCARD ..................................................................................................................4 2.11. VCOM’S TRAVEL POLICY .............................................................................................4 3. ELIGIBLE EMPLOYEES FOR VCOM CARDS ...............................................................4 3.1. EMPLOYEES ELIGIBLE TO RECEIVE VCOM CARDS ...............................................5 3.2. OTHER EMPLOYEES ELIGIBLE TO RECEIVE VCOM CARDS .................................5 4. MONTHLY LIMITS FOR VCOM CARDS AND DCARDS............................................5 5. PROCEDURES FOR USING THE VCOM CARDS OR DCARDS ..................................6 5.1. SHARING YOUR CHARGE CARD NUMBER ...............................................................6 5.2. SAFEGUARDING CHARGE CARDS ..............................................................................6 5.3. LOST OR STOLEN CHARGE CARDS. ...........................................................................6 5.4. RESOLVING PROBLEMS WITH CHARGE CARDS .....................................................6

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