VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #U019

over 40 hours during a workweek. Overtime shall not be worked by salaried, non-exempt employees until this written approval is received. In general, VCOM believes an employee should not work overtime and that quality work is best provided by those employees and the health of the employee is better who has achieved balance in their lives, whether an exempt or non-exempt employee. VCOM encourages all employees to work within the 40 hour workweek and to utilize their off time for family, rest, relaxation, and exercise. 6.1.1 Approved Overtime Timesheet When salaried, non-exempt or wage employees have received written approval to work more than 40 hours during a workweek, the employees shall (1) complete timesheets, (2) have the timesheets approved/signed by their immediate supervisor and a Division Officer, and (3) directly submit the signed sheet to the campus Human Resource Director on their campus. Typically, the pre-approved timesheets should be delivered to the campus Human Resource Director at least three business days following the timeframe in which the overtime occurred so that the employee will be paid for the overtime on the next pay cycle. If the overtime worked does not permit the timesheet to be submitted within the three-day timeframe, the employee must submit the timesheet as soon as possible and the employee will be paid the next pay cycle following the timesheet being received. Timesheets are located on VCOM’s Human Resource/ Employee website. Compensation Time When compensation is considered for a non-exempt employee, the time must be given during the same workweek to avoid overtime. “Comp Time” is not allowed for non exempt employees extending beyond the workweek. A Division Officer may provide a day off or one-half day off during the same workweek to allow for an anticipated day that will exceed eight hours or a week that will exceed 40 hours. The FLSA does not allow employees of private institutions to “trade” or to “make up” for the hours missed during one week by working late in another workweek. Non-Exempt Employees A salaried, non-exempt employee is a paid employee with a fixed amount of pay each payday that is not based on a fixed number of hours the employee is scheduled to work during a “normal” workweek or pay period. The hours range from 32 hours to 40 hours for an employee to be considered overtime and eligible for full benefits. Overtime for the purpose of overtime pay is considered when the employee works in excess of 40 hours. For non-exempt employees, overtime is typically calculated at the rate of one and a half (1.5) the regular rate of pay earned by a salaried, non-exempt or wage employee during the workweek. 6.1.2

6.2 Calculating Overtime Pay 6.2.1

6.2.2

Exempt Employees Exempt employees are not eligible for overtime pay.

VCOM Employee Work Hours and Overtime Policy

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