VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #U033

Edward Via College of Osteopathic Medicine

Policy Order No.: U033 Effective Date:

March 1, 2025

__________________________ Dixie Tooke-Rawlins, D.O. President ___________________________________________________________________________________ VCOM Administrative Designee Policy ___________________________________________________________________________________ 1. PURPOSE ........................................................................................................................................ 1 2. APPOINTMENT OF AN ADMINISTRATIVE DESIGNEE ......................................................................... 1 3. RESPONSIBILITIES OF THE ADMINISTRATIVE DESIGNEE ................................................................. 2 4. NOTIFICATION TO STAKEHOLDERS ................................................................................................. 2 5. DURATION OF POLICY ..................................................................................................................... 2 PURPOSE The VCOM Administrative Designee policy outlines the procedure for appointing individuals authorized to act on behalf of a College Officer or Campus Dean and ensures a standardized and consistent approach to managing designees, who are individuals authorized to perform certain functions on behalf of a College Officer or Campus Dean. This policy ensures that VCOM maintains operational continuity during a College Officer or Campus Dean’s temporary absence or unavailability by clearly defining the role and responsibilities of the appointed administrative designee. It ensures that the institution’s core functions continue without interruption, maintaining accountability and effective leadership during the absence. 2. APPOINTMENT OF AN ADMINISTRATIVE DESIGNEE In the absence or unavailability of a College Officer or Campus Dean, the President shall have the authority to delegate the authority and responsibilities of the College Officer or Campus Dean to another qualified individual for the duration of said absence as the President deems appropriate; and following the policies of the College. The designee will be selected based on their qualifications, experience, abilities, and understanding of the responsibilities of the position. This appointment will be done in a timely manner, with clarity regarding the scope of authority and duration of the designee's role. Upon the College Officer or Campus Dean’s return, or at any time decided by the President, the designee’s role will cease, and responsibilities will be transitioned back to the returning College Officer or Campus Dean. Signature on File 1.

VCOM Administrative Designee Policy

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