VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #S019

submit any information they plan to present to the proceeding in advance. o Student attendance at the Promotion Board meeting is required. Students in the OMS 3 or OMS 4 years who are at distant clinical sites may be approved by the Associate Dean to attend via appropriate video conferencing technology. OMS 1 – OMS 4 students with other extenuating circumstances may be approved by the Associate Dean to attend via appropriate video conferencing technology. o The CIFSS mental health counselor will be present to provide student support but will not share confidential information about the student with the Promotion Board. o The Class President may be present to discuss and answer any questions on course issues or block issues that may have impacted the class as a whole. The Class President is not in attendance to serve as a character witness or advocate for the student. o No other individuals are permitted to attend the Promotion Board meeting on the student’s behalf. • Following the meeting with the student, the Associate Dean will follow-up by emailing the student the standard Promotion Board notification email. C. The appropriate Associate Dean will report the reason the student has been brought before the Promotion Board, the academic progress of the student, any assistance that the student has received or has been offered, and efforts by the student to improve performance. D. The academic counselor for The Center for Institutional, Faculty, and Student Success will report on the academic support that the student has received or has been offered and the student’s participation in the support process. E. The Associate Dean for Student Affairs will report on any documentation that the Office of Student Affairs may have which may be relevant to the student's academic progress. F. The Registrar will report on the student's academic record including VCOM GPA, any prior failures or repeated courses, and any other VCOM information relevant to the student’s academic progress. G. The Course Director, Associate Dean, and/or the Clinical Discipline Chair will report the facts surrounding the grade, including the student’s course/rotation performance, attendance, professionalism, and efforts to improve performance (i.e. seeking the Course Director/Chair’s assistance). They may also explain course procedures, grading, and clarify any remediation processes as requested by the Board. H. The Class President may join the meeting to discuss and answer any questions on course issues or block issues that may have impacted the class as a whole. The Class President is not in attendance to serve as a character witness or advocate for the student. I. Following the above steps, the student will be invited to present. The student will be

VCOM Student Promotion Board Policy and Procedures

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