VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #S019

• To determine placement of a student who has taken an approved leave of absence, an approved temporary withdrawal, or has been on suspension to determine where the student will be placed in the curriculum and to determine if any additional curriculum is needed. • To determine if academics will be impacted for a student who has taken an unplanned and/or unapproved leave and is being brought before the Honor Council or the Professional and Ethical Standards Board (PESB). • Other reasons as determined by the Campus Dean or Associate Dean 2.4 Administrative Resolutions Not Requiring Referral to the Promotion Board Certain academic difficulties/issues are referred directly to the Campus Dean for administration of actions dictated by VCOM policy instead of being referred to the Promotion Board. In addition, some academic difficulties allow for an automatic remediation or reattempt by the Associate Dean, without being referred to the Promotion Board. These include: • In the OMS 1 and OMS 2 years, students who have earned one F grade for a required component of a course (i.e. anatomy lecture, anatomy practical, PPC/OMM lecture, PPC/OMM practical, ICC, simulation, etc) but who have a final course grade of 70 percent or greater, will be allowed by the Associate Dean for Medical Education to remediate the single component of the course (lecture or lab component) over the one week period during block break without coming before the Promotion Board, if it is the first time that they have failed a component of any course during the academic year. • In the OMS 1 and OMS 2 years, students who have failed a component of the ICC course are allowed one opportunity by the Associate Dean for Simulation and Technology and the Associate Dean for Medical Education to remediate that component over the one-week period during block break without coming before the Promotion Board. • In the OMS 3 year, students who have failed an end-of-rotation exam on the first attempt are allowed a second opportunity by the Associate Dean for Clinical Affairs to pass the end-of-rotation exam without coming before the Promotion Board. • In the OMS 3 year, students who fail more than one first attempt failure of end-of rotation exams within a semester (i.e. failed the first attempt end-of-rotation exam for pediatrics and failed the first attempt end-of-rotation exam for surgery within the first semester), even if the student has successfully remediated the prior end of-rotation exam on the second attempt, will be placed on academic probation (at a minimum through their OMS 3 year) by the Campus Dean. • Students who fall into any of the following scenarios will be brought before the Campus Dean, without coming before the Promotion Board, for administration of actions dictated by VCOM policy. o COMLEX Level 1:  Failed the 3 rd attempt of COMSAE Phase 1. The Campus Dean will review and approve (with or without changes) the remediation

plan established by the Director for Student and Institutional Academic Success and the Associate Dean for Medical Education.

VCOM Student Promotion Board Policy and Procedures

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