VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #S002

Within 3 days of returning to class, the student must then submit the “OMS 1 and 2 Request for an Unplanned Excused Absence” form and submit all required documentation. Students may obtain the form from the Office of Medical Education or the VCOM website and must return the form and required documentation to the Office of Medical Education. Approval for an unplanned absence to be recorded as an excused absence may or may not be granted by the Associate Dean for Medical Education.

2.3

OMS 1 and OMS 2 Unexcused Absences An absence that is taken but is not granted as a planned or unplanned excused absence is

considered unexcused if it meets either of the below criteria: • Exceeds the 30% of allowable absences for the block; or

• Results in missing a mandatory learning activity that requires 100% attendance. Students who choose to travel internationally during block breaks must notify the Office of Medical Education of their plans. These students assume the risk of travelling internationally during a short timeframe with little to no room to accommodate issues that may delay their scheduled return to the curriculum. Any absences of mandatory learning activities or days that exceed the 30% of allowable absences for this reason will be recorded as unexcused. Students who have unexcused absences for mandatory learning activities that require 100% attendance for the block or who exceed the 30% of allowable absences for the block must make-up the academic requirement, as determined by the Associate Dean for Medical Education and the Course Director, by attending an equal number of days missed during Remediation Week (block break). Additional coursework will be assigned for these days by the Associate Dean for Medical Education and the Course Director. If a student misses a clinical experience in the OMS 1 or OMS 2 year where the experience opportunity is not repeated during that year, the student may be required to return to campus the following year to make-up the academic requirement. In addition to the academic requirement, students who have unexcused absences for the block may be required to complete a professional development requirement for the remediation days. This requirement occurs to enrich the student’s professional growth and includes, but is not limited to, college service or community clinical service in a professional environment. The Office of Medical Education maintains all attendance data. Students who have repeated requests for excused absences for mandatory learning activities that require 100% attendance or for days that exceed the 30% of allowable absences for the block are required to meet with the Associate Dean for Medical Education. If a student is believed to be abusing the excused absence policy, they may be evaluated for an Honor Code violation. If a student has unexcused absences for the block, he or she will be brought before the Honor Code Council and/or the Professional and Ethical Standards Board (PESB) as determined by the Associate Dean for Medical Education. The student should be aware that if found guilty by the Honor Code Council or PESB, the findings will become part of the permanent record of the student as reported on the Medical Student Performance Evaluation. Students should also be aware that a record of unexcused absences may be presented as evidence during Promotion Board Hearings.

2.4 Consequences for Not Meeting the Requirements of the Attendance Policy

VCOM Attendance Policy

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