VCOM Institutional Policy and Procedure Manual

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B010 VCOM Policy Review VCOM's Mission and Strategic Plan.pdf	46
1. purpose	46
2. strategic planning process	46
3. duration of policy	47
S005 VCOM Policy Transfer Student and Transfer of Credit2.pdf	582
1. purpose	582
2. transfer criteria	582
3. transfer review and transfer of credit process	583
3.1 Transfer of Credit	583
3.2 Curriculum Requirements for Additional Coursework	583
3.3 Curriculum Requirements for Transfers from LCME Accredited Schools of Medicine	583
4. Duration of Policy	584
S016 VCOM Policy Performing Patient Care Activities2.pdf	670
1. purpose	670
2. clinical professional and ethical expectations	670
3. performing patient care activities	671
3.1 Supervision of Students	671
3.3 White Coats and VCOM ID Badges	672
3.4 Patient Confidentiality	672
During the course of study, students will come in contact with a patient's confidential information. Special laws, such as the Health Insurance Portability and Accountability Act (HIPAA), govern the release of confidential patient information to othe...	672
Any discussion of a patient, peer, physician, or healthcare facility should be a professional discussion and not cause misunderstanding or distrust of the medical care offered at the site. Failure to adhere to this professional behavior constitutes a...	672
3.5 Medical Records/Charting The responsibility given to students for medical records varies among the hospitals and clinics. Some sites allow studen...	672
Medical Records that are falsified or that are left uncompleted when it is the responsibility of the student to complete, are considered a professional or ethical violation and the student will be subject to the policies and procedures in the student ...	673
4. consequences for unprofessional or unethical behavior	673
 Tardiness and/or Unexcused absenteeism	673
 Medical or psychological illness	673
 Suspected substance abuse (alcohol and other drugs) by behavior or positive drug screen	673
 Suspected illegal behavior	673
 Suspected physical, sexual, or emotional abuse	673
 Disruptive behavior as a member of the medical team	673
 Other areas of professional concern	674
5. duration of policy	674
U024 VCOM Policy on Administrative Staff, Classified Staff, and Select Wage Employees Recruitment2.pdf	484
1. purpose	484
2. notice of nondiscrimination and diversity	484
3. approval for filling a position	485
4. sourcing of applicants	485
5. initial applicant screening	485
6. interviews	486
7. candidate selection	486
8. references, social media, and background checks	487
9. offer extension	487
10. acceptance of offer	487
11. difficult recruitments	488
12. duration of policy	488
U030 VCOM Crime Statistics Report and Annual Security Report Policies and Procedures2.pdf	518
1. purpose	518
2. clery crime statistics report	518
Once all statistics are gathered from each reporting source, they are compiled, reviewed, and reported for each campus to the United States Department of Education.	519
3. clery annual security report	519
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the United States Department of Education’s regulations require Title IV participating institutions to publish an Annual Security Report (ASR) every October 1st ...	519
The VCOM Department of Operations has been designated as the department responsible for compiling and publishing the college’s ASR. This document is intended to serve as the annual security report for all VCOM campuses.	519
o Policies or procedures for victims or witnesses to report crimes on a voluntary, confidential basis for inclusion in the annual disclosure of crime statistics.	519
 Accurate & Prompt Reporting	520
Encourages accurate and prompt reporting of all crimes to the campus police and the appropriate police agencies, when the victim of a crime elects to, or is unable to, make such a report.	520
 Voluntary Confidential Reporting Procedures (Pastoral & Professional Counselors)	520
Describes procedures, if any, that encourage pastoral counselors and professional counselors, if and when they deem it appropriate, to inform the persons they are counseling of any procedures to report crimes on a voluntary, confidential basis for inc...	520
5 duration of policy	522
S008 VCOM Credit Hour Policy2.pdf	594
1. purpose	594
2. policy	594
3. credit hour determination - pre-clinical curriculum	595
4. credit hour determination - clinical curriculum	596
5. duration of policy	596
R004 VCOM Policy and Procedures Institutional Review Board1.pdf	80
1. significance	80
2. statement of principles	81
2.1. The Belmont Report	81
2.2. 45 CFR 46	83
2.3. 21 CFR 50 and 21 CFR 56	83
3. definitions	83
4. the board	87
4.1. Membership	87
4.2. Appointments	87
4.3. Terms	88
4.4. Schedule	88
5. authority of the irb	88
5.1. Authorities of Review	89
6. responsibilities of the irb	89
6.1. Duties of the Members to the IRB	89
6.2. Duties of the Chairperson	90
6.3. Duties of the IRB Coordinator	90
7. criteria for irb approval	91
7.1. Risks	91
7.2. Benefits	91
7.3. Selection of Subjects	91
7.4. Informed Consent Review & Documentation	92
7.5. Safety Monitoring	92
7.6. Privacy and Confidentiality	92
7.7. Vulnerable Subjects Safeguards	93
7.8. Continuing Review	93
7.9. Recruitment & Payment	93
7.10. Required Certification	93
8. record keeping	93
8.1. Voting	94
8.2. Member Recusal	94
8.3. Principal Investigator Attendance	94
9. types of review	95
9.1. Exempt	95
9.2. Expedited	95
9.3. Full Board	95
9.4. Continuing	95
9.5. Modification	96
9.6. Review by Institution	97
9.7. Outside IRB Authorization	97
10. actions following review	97
10.1. Approval of Research	97
10.2. Minor Modifications or Clarifications Required	97
10.3. Deferral	97
10.4. Disapproval	98
10.5. Suspension and Termination	98
10.6. Notification of IRB Actions	98
10.7. Appeal of IRB Decisions	98
11. study closure or completion	99
11.1. Voluntary Completion	99
11.2. Termination by the IRB	99
11.3. Expiration of Approved Period	99
12. adverse events & unanticipated problems	99
12.1. Adverse Event Written Report	100
12.2. Data and Safety Monitoring Plans	100
12.3. IRB Responsibilities	100
13. confidentiality	101
14. informed consent	101
14.1. General Requirements	101
14.2. Documentation	104
14.3. VCOM Consent Form Templates	105
14.4. Assent by Children & Parental Permission	105
14.5. Stored Samples & Genetic Testing	106
14.6. Record Retention	107
15. hipaa & irb review	107
15.1. HIPAA Authorization and Informed Consent	107
15.2. HIPAA Waiver of Authorization:	108
16. recruitment & incentives	108
16.1. Advertisements	108
16.2. Direct Solicitation	109
16.3. Payments to Research Subjects	109
16.4. Lotteries & Door Prizes	110
17. vulnerable subjects	110
Elements to consider in research involving vulnerable subjects:	111
18. researcher noncompliance & protocol violation	111
18.1. Noncompliance of Investigators	111
18.2. Protocol Violation & Deviations	113
19. responsibilities of the department of research	114
20. responsibilities of the principal investigator	115
20.1. Application Process	115
20.2. Following Approval	116
20.3. Student Research	117
21. duration of policy	117
S007 VCOM Policy and Procedures Tuition and Fees Refunds1.pdf	592
1. purpose	592
2. calculating the tuition and fees refund	592
2.1 Refunding When Title IV Monies Were Received	592
2.2 Refunding When No Title IV Monies Were Received	593
2.3 Three-Day Cancellation	593
2.4 Other Cancellations	593
3. duration of policy	593
S003 VCOM Mandatory Medical Leave of Absence.pdf	574
1. purpose	574
2. mandatory medical leave of absence	574
2.1 Individual Assessment Team	576
In situations where there is a need for a student to have an individualized assessment, the Campus Dean (or designee) shall appoint members of an Individual Assessment Team (IAT) to perform such individualized assessment. The IAT shall include, if po...	576
The IAT shall convene as soon as possible to conduct the assessment and provide a written report to the Campus Dean within seven (7) days of the conclusion of the assessment.	576
2.2 Decision of the Campus Dean	576
2.3 Appeal Process	576
3. mandatory medical leave of absence reinstatement procedures	576
4. duration of policy	577
U023 VCOM Policy on Solicitations, Surveys, and the Use of College Outcomes.pdf	475
1. purpose	475
2. policy statement	475
2.1. Monetary Solicitations	476
2.2. Surveys	476
2.2.1 Privacy	477
2.2.2 Process for Survey Approval	478
2.2.3 Survey Software	478
2.3. Research on Faculty, Staff, or Students	479
2.4. College Outcomes	479
3. sponsorship	479
4. sanctions for policy violations	480
5. duration of policy	480
S015 VCOM Policy Professional & Ethical Standards Board.pdf	665
Edward Via College of Osteopathic Medicine	665
1. Purpose	665
2. Professional and Ethical Standards Board	665
2.1 Notice of Possible Suspension While Under Review	666
2.2 Choices for Review by the PESB, Three-Person Panel, or Campus Dean	666
2.2.1 Notice of Review by the PESB, Three-Person Panel, or Campus Dean	666
2.2.2 Review by the PESB	667
2.2.3 Review by the Three-Person Panel	668
2.2.4 Review by the Campus Dean	669
2.2.5 Appeal Process	669
Upon receiving written notification from the Campus Dean, the student, within seven (7) calendar days, may appeal the Campus Dean’s decision to the Provost. The Provost has discretionary power to affirm, modify, or remand the decision. The appeal mu...	669
3. duration of policy	669
R005 VCOM Policy and Procedures Intellectual Properties and Agreements.pdf	148
1. purpose	148
2. intellectual property: definition	148
3. responsibilities of the college	148
4. responsibilities of COVERED PERSONS	149
5. ownership of intellectual property	149
6. invention disclosure	150
7. revenue from intellectual property	150
7.1. General Principles	150
Revenues received as a result of licensing agreements shall be distributed to encourage technology development within, and technology transfer from, VCOM. Such "Gross Revenues" shall not include funds received for research support.	150
7.2. Schedule for Net Revenue Distribution from Intellectual Property	151
7.3. Distribution after Termination or Death	151
8. additional provisions	152
8.1. Research	152
8.2. Use of the VCOM Name	152
8.3. Publication	152
8.4. Confidentiality	152
8.5. Avoidance of Conflicts of Interest and Commitment	152
8.6. Grievances	153
9. definitions	153
10. duration of policy	154
R005 VCOM Policy and Procedures Intellectual Properties and Agreements.pdf	161
R005 VCOM Disclosure Form.pdf	161
Attachment A: Review for VCOM Ownership and Royalty Sharing	161
Attachment B: Royalty Sharing	162
Attachment C: Commercial Applications	163
Intellectual Property Disclosure Instructions	164
(Do not submit)	164
Definitions	164
Intellectual Property Disclosure Instructions	165
(Do not submit)	165
Title and Description of Invention	165
Originators/Inventors	165
Relevant Sponsorship and Other Agreements	165
Dates of Conception, Reduction to Practice and Public Disclosure	165
U019 VCOM Employee Work Hours and Overtime Policy.pdf	435
1. purpose	435
2. vcom philosophy on work hours	435
3. Definition of work and the place of work	435
3.1 Travel and Off Campus Job-Related Duties	435
3.1.1 Travel and Duties Considered as Work	435
3.1.2 Travel and Duties Not Considered as Work	436
4. work schedules for vcom full-time non-exempt or wage employees	437
4.1 VCOM Lunch Hour or Half Hour	437
4.2 VCOM Evening Hours and Weekends	437
5. definition of an exempt or non-exempt employee status	438
5.1 Assuring Current and Accurate Job Position Descriptions and Exempt from Non-exempt Status	438
6. overtime work	439
6.1 Process for Non-exempt Employees to Track Hours in Order to be Paid Overtime	439
6.1.1 Approved Overtime Timesheet	440
6.1.2 Compensation Time	440
6.2 Calculating Overtime Pay	440
6.2.1 Non-Exempt Employees	440
6.2.2 Exempt Employees	440
7. disciplinary action for noncompliance	441
8. definitions	441
9. duration of policy	441
U032 VCOM Policy on Workplace Site Expectations, Requirements, and Working Remotely.pdf	545
1. purpose	545
2. assigned campus workplace	545
3. definition of remote work	546
4. remote work policy	546
4.1 Employee Requesting to Work Remotely	546
5. exceptions	547
6. duration of policy	547
U015 VCOM Policy on Conficts of Interest.pdf	415
1. purpose	415
2. definitions	415
3. applicability	416
4. responsibilities	416
4.1 Leadership	416
4.2 Administrators	416
4.3 Teachers and Mentors	417
4.4 Researchers Engaging in Human Subjects Research	417
5. specific activities	417
5.1 Gifts	417
5.2 Meals	417
5.3 Industry-Sponsored Speaking Relationships	418
5.4 Industry Support of Accredited CME	418
5.5 Attendance of Industry-sponsored Educational Events	419
5.6 Industry-Sponsored Fellowships	419
5.7 Ghostwriting and Honorary Authorship	419
5.8 Consulting and Advising Relationships	419
Marketing	419
Research and Scientific Activities	420
5.9 Pharmaceutical Samples	420
5.10 Medical Device Representatives	421
6. conflict of interest disclosure and procedures	421
7. conflict of interest curriculum	422
8. extension of policy to affiliates	422
9. enforcement and sanctions	423
9.1 Enforcement and Monitoring	423
9.2 Assessing Non-Compliance and Sanctions	423
10. duration of policy	424
U014 VCOM Consensual Relationship Policy.pdf	412
1. purpose	412
The purpose for the Employee/Student Relationship Policy is to establish professional behavioral and ethical standards for students, faculty and staff to adhere to which will guide them in the academic as well as the professional setting.	412
2. employee/student relationships	412
3. student/patient relationships	413
4. policy enforcement	413
5. duration of policy	413
U004 VCOM Copyright and Fair Use Instructional Materials Policy.pdf	350
1. Purpose	350
2. Copyright	351
3. Intellectual Property of Instructional Materials	351
4. Fair Use Doctrine	351
4.1 Duplicating Copyrighted Materials for Instructional Use	352
4.2 Displaying Media for Instructional Use	353
4.3 Requesting Copyright Permission	354
5. Digital Millennium Copyright Act	354
5.1 VCOM DMCA Agent for Notification	355
6. No Electronic Theft Act	355
6.1 Peer-to-Peer File (P2P) Sharing	355
7. Citation	356
8. Policy Enforcement	356
VCOM reserves the right to terminate employees who knowingly violate copyright policies.	356
9. Duration Of Policy	356
U006 VCOM Policy on Social Media Usage.pdf	360
1. purpose	360
2. overview	360
3. policies for all types of social media usage	361
4. cyberbullying	363
5. official college social media sites	364
6. violation of policy	365
7. duration of policy	365
U017 VCOM Policy Statement on Professional Ethics for Administrative and Classified Staff.pdf	429
1. statement on professional ethics	429
2. duration of policy	431
U016 VCOM Code of Ethics.pdf	425
1. code of ethics	425
2. duration of policy	428
U002 VCOM Policy Academic Freedom.pdf	343
1. policy statement	343
2. academic freedom of students	343
3. academic freedom of faculty	343
4. duration of policy	344
U010 VCOM Policy Alcohol Drug Testing.pdf	375
1. Purpose	375
2. drug-free/alcohol-free workplace	375
3. Alcohol and Drug Testing	376
Random drug screening is performed on one or two occasions during enrollment at VCOM and may also be done by order without notice from any member of VCOM administration. Presence of any illegal substance or of any prescription drug not prescribed dire...	376
3.1 Positive Drug Screen or Arrests for Illegal Drug Usage or Sales	377
3.2 Self-Identification for Drug or Alcohol Dependence	377
4. Drug and Alcohol Abuse Prevention	377
5. Duration of Policy	378
U026 VCOM Employee Grievance Policy and Procedure.pdf	498
VCOM Employee Grievance Policy and Procedure	498
1. purpose	498
2. employee grievance procedure	498
2.1 Informal Grievance Resolution	499
2.2 Formal Grievance Resolution	499
2.3 Grievance Appeal Process	499
3. duration of policy	500
U029 VCOM Policy Complaints Related to Accreditation Standards.pdf	515
1. purpose	515
2. accreditation standards	515
3. complaint procedures	515
4. statement of non-retaliation for complaints related to accreditation standards	517
Neither the College, nor any person, shall intimidate, threaten, coerce, discriminate, or retaliate against any individual for the purpose of interfering with any right or privilege secured by this policy, or because the individual has made a report o...	517
5. duration of policy	517
S012 VCOM Policy Technical Standards for Admission and Successful Completion of the Osteopathic Program Policy.pdf	614
1. Purpose	614
2. technical standards for admission and successful completion of the	614
osteopathic program	614
3. accommodations for students with disabilities	622
3.1 Self-Identification of Disabilities as an Applicant	624
VCOM applicants are expected to self-identify if they are unsure whether they meet the Technical Standards. VCOM does not discriminate on the basis of disability and assures that no adverse view of the applicant will be made if accommodations are req...	624
The applicant who believes he/she may need accommodations must inquire about the Section 504 eligibility process to apply for accommodations for their disability through the Director for Student and Institutional Academic Success, who also serves as t...	624
Applicants who require controlled substances and other prescribed medications that will result in a positive drug screen test must notify Clinical Affairs in advance of matriculation and submit documentation of the prescription and the need for the pr...	624
VCOM reserves the right to have the student re-evaluated for a disability if adequate prior evaluations have not been done, requiring further evaluation and testing. When this is required, it is at the student’s expense.	624
Applicants who have questions regarding VCOM's assistance for a specific disability, please contact the Director for Student and Institutional Academic Success, who also serves as the Section 504 Campus Coordinator.	624
Applications for accommodations are not considered retroactively. Students who must remediate a course or who are suspended or dismissed for failure in the curriculum or who are failing a course during a block/rotation in progress may not claim failu...	625
3.2 Assistance for Matriculated Students with Disabilities	625
3.3 Determining Eligibility for Accommodations	628
4. duration of policy	629
R004A8 IRB Policy on Humanitarian Use Devices.pdf	142
1. purpose	142
2. policy statement	142
2.1. Definitions	142
2.2. HUDs In Clinical Care	143
2.3. HUDs Used in a Clinical Investigation	144
2.4. Emergency Use of a HUD	145
3. Considerations for Prompt Reporting	145
4. References	145
5. duration of policy	146
U022 VCOM Business Travel and Continuing Medical Education Continuing Education Travel Policy.pdf	457
1. purpose	457
2. employee responsibility and obligation	457
3. continuing medical education (cme)/continuing education (ce) travel	458
4. business travel	458
4.1 Local Travel Expenses	459
4.2 Travel for the President, Provost, Board of Directors, College Administrators, and Special Guests	459
5. travel approvals and arrangements	460
5.1 Personal Travel	461
6. air transportation	461
6.1 Connecting Flights	462
6.2 Travel Insurance	462
6.3 Change in Reservations/Tickets	462
6.4 Airline Awarded “Bumping Awards”	462
6.5 Cancellations	462
6.6 Unused Tickets	463
6.7 Frequent Flyer Programs	463
6.8 Baggage Fees	463
Employees should consider shipping materials to their destination or splitting material into additional pieces of luggage to avoid excess baggage charges if it will reduce costs.	463
7. ground transportation	463
7.1 Personal Vehicles	464
7.2 VCOM-Owned Vehicles	464
7.3 Rental Vehicles	465
7.4 For Hire Transportation	465
7.5 Tips	466
7.6 Parking and Tolls	466
7.7 Violations and Traffic Tickets	466
8. Lodging	466
8.1 Lodging Selection	466
8.1.1 Lodging Conference Rates	466
8.1.2 Vacation Rentals and VRBOs	467
8.1.3 Lodging Expense Limit Exceptions	467
8.2 Other Lodging Charges	468
8.3 Cancellations	468
8.4 Direct Billing	468
8.5 Staying with Family or Friends	468
8.6 Frequent Guest Programs	468
8.7 Group Bookings	468
8.8 Additional Lodging for Family Members or Guests or Extending a Trip for Personal Reasons	469
9. meals while traveling	469
9.1 Business Dining Meals	470
A business dining meal is any meal where official VCOM business is being conducted or discussed.	470
Meals are not considered business meals unless there is a legitimate business purpose for the meal and the employee hosting the meal has been pre-approved for business dining by their Division Administrator as per the budget.	470
Occasionally there are planned employee candidate recruitment meals where faculty or staff are discussing employment opportunities with VCOM with a potential employee. This must be pre-approved by the Division Administrator and the candidate recruitm...	470
 When spouses of candidates interviewing are also traveling and/or they are special guests invited to a meal where a candidate is interviewing; these may be charged to the Division Administrator’s or Campus Dean’s budget under business dining if pre-...	470
Business dining meals should be charged to business dining under the Division of the employee hosting the pre-approved meal.	470
 VCOM Administrators may use their VCOM-issued credit card for business dining.	470
 Itemized receipts must be submitted for business meals and must include a list of attendees and the specific business purpose of the meal.	470
 Employees on travel status and attending a business meal provided by VCOM either directly or indirectly must reduce their per diem for that meal.	470
9.2 Conference Meals/Meals Provided by Others	470
9.3 Tips and Incidental Charges	471
The gratuity limit includes restaurant applied service fees.	471
Large meal deliveries over $250 should not be tipped more than 10%.	471
Regardless of destination or meals provided, the per diem rate includes a residual $5 to cover incidental expenses, including :	471
 Tips to lodging staff such as porters, housekeeping, and baggage carriers.	471
 Snacks between meals.	471
9.4 Alcohol	471
VCOM will cover reasonable costs of alcoholic beverages consumed during a business meal or other approved event off campus that follows acceptable uses listed below with approval by either the President or the Provost. Vice Presidents or Vice Provost...	471
To be eligible for alcoholic beverages to be reimbursed, the following conditions must apply:	471
 The business meal/event must be held off campus, as alcohol is prohibited on VCOM campuses.	471
 The business meal/event must be for a legitimate business purpose. For example:	471
o A business dinner for recruitment purposes where the Dean or his designee is hosting a potential faculty member and/or their spouse.	471
o A business dinner with potential donors or partnering organizations for development purposes.	471
o A group business dinner hosted for multiple attendees (may include faculty) by the Campus Dean, Provost, or President where the dinner is held for VCOM business purposes. Commonly approved reimbursements include:	471
 the celebration of a VCOM achievement or event,	471
 a faculty member recognition for an outstanding event or achievement, or	471
 hosting faculty from other VCOM campuses who are present in the community for training or campus development.	471
 Alcoholic beverages are limited to a dinner wine of reasonable cost, up to two glasses per guest or one cocktail per guest.	471
 Alcoholic beverages must not be purchased for a student or prospective student.	471
 Alcohol beverages must not be purchased or consumed by an employee in the direct company of students or prospective students.	471
 Alcoholic beverages consumed must not exceed two drinks per person and be consumed during the course of a complete meal. If two glasses of dinner wine are consumed, a designated driver must exist. No employee or guest should be driving if more tha...	471
 Alcoholic beverages are not to be purchased for “Bring Your Own Bottle” events.	471
 Alcohol must be served by a licensed establishment or an otherwise certified person to serve alcohol in other jurisdictions.	471
In general, routine meetings between employees or routine meetings between a member of administration and an employee are generally not appropriate times for alcoholic consumption and the purchase of alcoholic beverages will not be reimbursed.	472
Alcohol purchases are not to be charged under any circumstance to sponsoring grants and contracts.	472
Alcohol is not a reimbursable expense to VCOM students, regardless of the source of funds.	472
When seeking reimbursement for the business meal/event where alcoholic beverages were consumed, the administrator must include the purpose of business meal/event, a list of attendees, and an itemized receipt.	472
10. use of a vcom-issued credit card	472
11. reimbursement process	472
12. irs requirements	473
13. non-reimbursement	473
14. duration of policy	473
Attachment A	474
F001 VCOM Policy on Faculty Recruitment.pdf	262
1. purpose	262
2. notice of nondiscrimination and diversity	262
3. approval for filling a position	263
4. sourcing of applicants	263
5. initial applicant screening	263
6. search committee	264
For individual campus hires, the Campus Dean will serve as the hiring officer and will appoint a Search Committee. The Campus Dean will review the appropriate candidates with the Provost prior to inviting them for interview. The Search Committee wil...	264
7. interviews	264
8. candidate selection	265
9. references, social media, and background checks	265
10. offer extension	266
11. acceptance of an offer	266
12. difficult recruitments	266
13. duration of policy	266
Appendix A	267
R018 VCOM Policy on Students Performing Research in an International Setting.pdf	243
1. purpose	243
2. Overview	243
3. Applying for INTERNATIONAL RESEARCH Approval	244
4. Conducting International Research	245
4.1. Student Responsibilities	245
4.2. Faculty Mentor (PI) Responsibilities	245
4.3. VCOM International Program Responsibilities	246
5. Completing the Research Rotation	246
6. duration of policy	246
S014 VCOM Policy Code of Conduct.pdf	648
1. purpose	648
2. vcom honor code of conduct	648
3. the honor code council intervention sub-committee (hccis)	651
4. the honor code council (hcc)	652
4.2 The Honor Code Council Business Meetings and Quorum	653
4.3 Honor Code Investigation (HCI)	653
4.4 Honor Code Hearing	654
4.5 Classification of Offenses and Sanction	656
4.6 Rights and Obligations of the Accused	657
4.7 Rights and Obligations of the Reporter	658
4.8 Rights and Obligations of the Advisor	659
4.9 Rights and Obligations of an Announced Witness	659
4.10 Appeals	659
4.11 Extenuating Circumstances	660
4.12 Definitions	660
5. duration of policy	662
F013 VCOM Policy Faculty Responsibility to the College.pdf	328
1. faculty responsibility to the college	328
2. duration of policy	331
F008 VCOM Faculty Misconduct and Disciplinary Action Policy and Procedures.pdf	323
1. purpose	323
2. faculty misconduct	323
Among the functions of VCOM is the establishment and maintenance of intellectual integrity between faculty members, between the faculty and students, and between the faculty and the national/international academic community. Professional ethics deman...	323
It is not possible to list all the acts or omissions (misconduct) which may result in disciplinary action being taken against a faculty member. Disciplinary action can include, but is not limited to, a warning, suspension, and/or termination based on...	323
The advocacy of unpopular causes or statement of opinion in public of controversial issues, in and of itself, will not be considered as violations of professional ethics, as long as the faculty member publicly informs all he or she is not speaking for...	324
Misconduct may include, but is not limited, to the following:	324
Violations of professional ethics, to wit:	324
a. Intellectual dishonesty, including but not limited to, plagiarism or falsified research data or misconduct in research activities.	324
b. Use of professional authority to exploit others.	324
c. Purposeful abandonment of general duties.	324
d. Other such purposeful actions that fall outside of the professional and ethical conduct faculty expect of each other and/or that impair the intellectual integrity or academic environment for which the institution strives.	324
e. Proof of sexual harassment or sexual assault as determined by due process.	324
f. Inappropriate relationships with students of an intimate or sexual nature or other relationships that suggest or give the appearance of an unfair advantage or disadvantage to students.	324
g. Use of the faculty member’s professional position as a representative of VCOM to damage the reputation of VCOM or its affiliates.	324
h. Violations of federal, state, or local laws.	324
i. Failure or refusal to perform duties as listed in one’s contract, position description, or as reasonably assigned by the Campus Dean or Division Officer.	324
j. Reasonable expectations including regular and reliable attendance, teaching, research, and service duties as described within one’s contract and/or position description and/or within the Faculty Handbook.	324
k. Failure on the part of any faculty member to cooperate with the appropriate Campus Dean, Provost, President, or other Senior Administrator in connection with routine policies, procedures, or assignments.	324
l. Failure to follow the AOA or VCOM Code of Professionalism and Ethics.	324
m. Receiving salary or any form of compensation from any pharmaceutical company, biomedical device company, or other company that would potentially financially benefit from the faculty member’s research.	324
n. Receiving salary or any form of compensation from any pharmaceutical company, biomedical device company, or other company that would potentially influence the faculty member’s instruction of students or provision of CME.	324
o. Failure to abide by the ethical standards for research as set forth by the college.	324
p. Other violations considered as unprofessional or unethical or which are in general disruptive to the business of the college.	324
It should be noted that certain misconduct may be covered by other policies of the College, such as the VCOM Discrimination, Harassment, and Violence Policy and Procedures, and the College reserves the right to conduct proceedings under the policy it ...	324
2.1 Misconduct Disciplinary Action	325
2.2 Misconduct Appeal Process to Request a Hearing	326
All hearing procedures are confidential, and any public discussion by the parties must be avoided. Discussion of the details of the hearing outside of the Hearing Committee is prohibited except as required by law. For the protection of all concerned...	326
2.3 Misconduct Hearing Procedures	326
3. duration of policy	327
F014 VCOM Campus Faculty Assembly, Campus Faculty Senate, and College-Wide Faculty Senate Policy and Procedures.pdf	332
1. purpose	332
2. overview	333
3. campus faculty assembly	333
3.1 Membership of the Campus Faculty Assembly	333
3.2 Meetings of the Campus Faculty Assembly	333
4. campus faculty senate	334
4.1 Duties of the Campus Faculty Senate	334
4.2 Membership of the Campus Faculty Senate	334
The Campus Faculty Senate shall consist of seven voting representatives (Campus Senators) elected from the ranks of the Campus Faculty Assembly. Members of the Campus Faculty Assembly will elect their own Campus Senators. Campus Senators will serve ...	334
4.3 Officers of the Campus Faculty Senate	334
4.4 Meetings of the Campus Faculty Senate	335
5. college-wide faculty senate	336
5.1 Duties of the College-wide Faculty Senate	336
5.2 Membership of the College-wide Faculty Senate	336
The College-wide Faculty Senate will consist of twelve voting representatives (College Senators). College Senators will serve two-year terms and may not serve more than three consecutive terms. The College-wide Faculty Senate shall consist of:	336
a. The Chair of each Campus Faculty Senate (fulfilling four College Senator positions).	336
b. The Chair-Elect of each Campus Faculty Senate (fulfilling four College Senator positions).	336
c. One additional Campus Senator will be elected from the membership of the Campus Faculty Senate (fulfilling the remaining four College Senator positions). Each Campus Faculty Senate will elect this additional member from their campus.	336
Representation of the College-wide Faculty Senate should be made up as follows:	336
5.3 Officers of the College-wide Faculty Senate	337
5.4 Meetings of the College-wide Faculty Senate	338
6. campus faculty assembly, campus faculty senate and college-wide faculty senate meeting guidelines	338
6.1 Voting Procedures	338
6.2 Consensus	338
6.3 Minutes	338
6.4 Reports	339
7. resignation or other vacancy of campus and college-wide faculty senators	339
8. duration of policy	339
S002 VCOM Policy Attendance.pdf	561
1. purpose	561
2. attendance requirements for oms 1 and oms 2 students	561
2.1 Mechanism to Verify Attendance – OMS 1 and OMS 2 Students	562
2.2 OMS 1 and OMS 2 Excused Absences	562
2.2.1 Planned Excused Non-Medical Absences for OMS 1 and OMS 2 Students	562
2.2.1a OMS 1 and OMS 2 Conference Attendance	563
2.2.2 Planned Excused Medical Absences for OMS 1 and OMS 2 Students	564
2.2.3 Unplanned Excused Absences for OMS 1 and OMS 2 Students	564
2.2.3a Sudden Illness or Medical Emergency of the Student	565
2.2.3b Non-Medical Emergency or Medical Emergency of an Immediate Family Member	565
2.3 OMS 1 and OMS 2 Unexcused Absences	565
2.4 Consequences for Not Meeting the Requirements of the Attendance Policy	566
3. attendance requirements for oms 3 and oms 4 students	566
3.1 Didactic, Case Presentations, and OMM Workshop Attendance	567
3.1.1 Didactic Attendance	568
3.1.2 OMM Workshop Attendance	568
3.1.3 Case Presentation Attendance	568
3.2 Mechanism to Verify Attendance – OMS 3 and OMS 4 Students	568
3.3 OMS 3 and OMS 4 Excused Absences	569
3.3.1 Planned Excused Absences for OMS 3 and OMS 4 Students	569
3.3.1a OMS 3 and OMS 4 Conference Attendance	570
3.3.2 Unplanned Excused Absences for OMS 3 and OMS 4 Students	570
3.3.2a Sudden Illness or Medical Emergency of the Student	571
3.3.2b Non-Medical Emergency or Medical Emergency of an Immediate Family Member	571
3.4 OMS 3 and OMS 4 Unexcused Absences	572
3.5 Consequences for Not Meeting the Requirements of the Attendance Policy	572
4. tardiness	572
4.1 OMS 1 and OMS 2 Tardiness	572
4.2 OMS 3 and OMS 4 Tardiness	573
5. duration of policy	573
U011 VCOM Discrimination, Harassment, and Violence Policy and Procedures.pdf	380
1. purpose	380
2. discrimination, harassment, and violence	380
2.1 Violation of the Discrimination, Harassment, and Violence Policy	381
3. discrimination	381
3.1 Sexual Discrimination	382
4. Harassment	382
4.1 Sexual Harassment	383
5. violence	384
6. definitions for purposes of the title ix final rule	384
7. reporting	387
7.1 Reports of Sex Discrimination, Including Sexual Harassment	388
7.2 Reports of Discrimination, Harassment, or Violence	388
Reports of discrimination, harassment, or violence, other than sexual harassment occurring in the education program or activity of the College against a person in the United States, are addressed in the VCOM procedures for Discrimination, Harassment, ...	388
8. grievance process for claims of sexual harassment occurring in the education program or activity of the college against persons in the united states	388
8.1 General Requirements	388
8.2 Receipt of Formal Complaint	389
8.3 Dismissal of a Formal Complaint	390
8.4 Consolidation of Complaints	391
9. investigation of a formal complaint	391
10. hearings	392
10.1 Hearing Officer(s)	392
10.2 Live Hearings	392
10.3 Advisors	392
10.4 Order of Hearing	393
10.5 Cross-Examination	393
10.6 The Record	393
11. determination regarding responsibility	393
12. appeals	394
13. informal resolutions	395
14. recordkeeping	396
15. retaliation	396
16. miscellaneous	397
16.1 Emergency Removal	397
16.2 Administrative Leave	397
16.3 Delays	397
17. grievance procedures for discrimination, harassment, and violence other than sexual harassment provided for in section 8 et seq	398
17.1 General Requirements	398
17.2 Receipt of a Report	398
17.3 The Investigation Process	399
17.4 Appeal	400
17.5 Miscellaneous	400
17.6 Retaliation	400
18. Duration of Policy	400
APPENDIX A	401
S001 VCOM Policy Admissions for the DO Program.pdf	552
1. purpose	552
2. notice of nondiscrimination and diversity	552
3. recruitment priorities	553
4. minimum requirements for interview and admission	553
4.1. AACOMAS Application	555
4.1.1 Official Transcripts	556
4.2. VCOM Secondary Application	556
4.2.1 Requirement to Report Charges or Arrests	557
4.3. Interview Selection and Admissions Process	558
4.4. Rescinding Admission Offer	558
5. early decision admissions track	558
6. duration of policy	559
S013 VCOM Policy Minimal Health Requirements for Admission.pdf	630
1. purpose	630
2. minimal health requirements for admission and continued enrollment	630
2.1 Submission Requirements	631
2.2 History and Physical Examination Requirement	631
2.3 Required Laboratory Tests and Immunizations	632
2.4 Optional Laboratory Tests and Immunizations	644
2.5 Chronic Infectious Diseases and/or Conditions with Increased Risk for Infection	645
2.6 Expert Panel for Infectious Disease Considerations	646
3. disability insurance	646
4. liability insurance	646
Students currently enrolled as full-time students in good academic standing at VCOM and who are expected to graduate with the degree of Doctor of Osteopathic Medicine are covered by VCOM's liability insurance coverage on approved curriculum such as cl...	646
5. health insurance	646
6. duration of policy	647
G001 VCOM Policy for Planning and Promoting Graduate Medical Education.pdf	735
1. history of support for graduate medical education and opti	735
VCOM recognizes that osteopathic medical education is a continuum. Prior to 2008, in their first year of existence, VCOM began residency development as a member of AOPTIC; transitioning to being the primary supporter of an American Osteopathic Associ...	735
2. POLICY	736
3. PROCEDURES	736
4. duration of policy	737
S017 VCOM Policy Health & Counseling Services Policy.pdf	675
1. purpose	675
2. vcom internal student counseling services	675
3. external counseling services	676
3.1 24-Hour/365 Days a Year Emergency Counseling Services	676
4. health services	676
5. duration of policy	677
U001 VCOM Notice of Nondiscrimination and Diversity.pdf	341
1. notice of nondiscrimination and diversity	341
2. duration of policy	342
S019 VCOM Student Promotion Board Policy and Procedures.pdf	720
1. purpose	720
2. duties of the promotion board	720
2.1 Academic Year Promotions and Graduation	720
2.1.1 The OMS 1 and OMS 2 Promotion Process	720
2.1.2 The OMS 3 Promotion Process	720
2.1.3 The OMS 4 Promotion Process and Recommendation for Graduation	721
2.2 Assessment of Academic Progress	721
The Promotion Board is convened at the end of each block/rotation, after all grades have been determined by the Associate Dean for Pre-Clinical Medical Education, the Associate Dean for Clinical Affairs, and/or the Associate Dean for OMS 4 and GME, to...	721
2.2.1 Reasons to Call a Promotion Board Meeting for OMS1 and OMS 2 Students	721
2.2.2 Reasons to Call a Promotion Board Meeting for OMS 3 and OMS 4 Students	722
2.3 Special Meetings of the Promotion Board	723
2.4 Administrative Resolutions Not Requiring Referral to the Promotion Board	723
Certain academic difficulties/issues are referred directly to the Campus Dean for administration of actions dictated by VCOM policy instead of being referred to the Promotion Board. In addition, some academic difficulties allow for an automatic remed...	723
3. promotion board membership	725
4. promotion board procedures	726
A. At the conclusion of the academic block/rotation, the Associate Dean, appropriate for the year of the student, may convene the Promotion Board:	726
 The Associate Dean for Pre-Clinical Medical Education convenes and Chairs the Board for all OMS 1 and OMS 2 cases.	726
 The Associate Dean for Clinical Affairs convenes and Chairs the Board for all OMS 3 cases.	726
 The Associate Dean for OMS 4 and GME convenes and Chairs the Board for all OMS 4 cases.	726
B. Once a student has been deemed to be experiencing difficulty in making academic progress that warrants a Promotion Board review, the appropriate Associate Dean will meet with each student to notify them of their final course grade (or component gra...	726
 The Associate Dean will also inform the student of the Promotion Board process and answer any questions the student has. This includes making the student aware that:	726
o Prior to the Promotion Board meeting, each student coming before the Board must submit a letter presenting any issues or considerations that they wish to make known to the Promotion Board. The student must submit any information they plan to presen...	726
o Student attendance at the Promotion Board meeting is required. Students in the OMS 3 or OMS 4 years who are at distant clinical sites may be approved by the Associate Dean to attend via appropriate video conferencing technology. OMS 1 – OMS 4 stud...	726
o The CIFSS mental health counselor will be present to provide student support but will not share confidential information about the student with the Promotion Board.	726
o The Class President may be present to discuss and answer any questions on course issues or block issues that may have impacted the class as a whole. The Class President is not in attendance to serve as a character witness or advocate for the student.	726
o No other individuals are permitted to attend the Promotion Board meeting on the student’s behalf.	727
 Following the meeting with the student, the Associate Dean will follow-up by emailing the student the standard Promotion Board notification email.	727
C. The appropriate Associate Dean will report the reason the student has been brought before the Promotion Board, the academic progress of the student, any assistance that the student has received or has been offered, and efforts by the student to imp...	727
5. promotion board recommendations	728
5.1 Recommendations by the Promotion Board for OMS 1 and OMS 2 Students Who Have Been Referred for F Course Grade(s)	728
5.2 Recommendations for OMS 1 and OMS 2 Students Who Have Been Referred for Repeated F Grades of Required Components of a Course(s)	729
5.3 Recommendations for OMS 3 and OMS 4 Students Who Have Been Referred for F Clinical Rotation Grades	729
5.4 Recommendations for OMS 1 – OMS 4 Students for a GPA of 2.79 or Less	730
5.5 Additional Recommendations	730
6. promotion board recommendation notification and appeals process	731
 For students who are recommended to be allowed to remediate and be placed on academic probation, the Chair will notify the student, via email, of the recommendation of the Promotion Board.	731
 For students who are recommended to repeat an academic year or be dismissed, the Chair will notify the student in-person of the recommendation of the Promotion Board and will follow with an email copy of the recommendation letter. The Mental Health...	731
Upon receiving the decision from the Campus Dean, the student, within seven working days, may appeal the Campus Dean’s decision to the Provost. In lieu of appealing, the student may waive their right to appeal by so indicating in the appropriate plac...	732
While the student is awaiting the Promotion Board’s recommendation, Campus Dean’s decision, or Provost’s decision, the student must attend scheduled class(s)/rotation(s) and must take exams, including remediation exams.	732
 Exam/course grades will be released to the student during this time so that they can monitor their progress and prepare appropriately for subsequent exams; however, grades will not be recorded unless the student is granted the ability to continue in...	732
 Numeric grades of remediation exams will not be released to the student, but the student will be notified whether they pass or fail; this includes students who are in the appeal process. In addition, remediation exams are not released or reviewed, a...	732
7. request for special considerations and/or the need for accommodations	732
Students may not request special consideration for a current exam/course/rotation failure or prior exam/course/rotation failure for a condition that was diagnosed or brought to the college’s attention after the failures have occurred. Considerations ...	732
Students who are approved by the Campus Dean or Provost to continue in the curriculum and who believe that they are in need of Section 504 accommodations or those who are referred by the Promotion Board to seek accommodations should contact the Center...	732
8. duration of policy	733
S009 VCOM Policy on Assuring the Clinical Education Curriculum.pdf	597
1. purpose	597
2. core clinical education at vcom	597
3. duties of the clinical affairs division	598
4. identification and appointment of clinical faculty	599
5. assuring clinical rotations and clinical capacity	600
5.1 Clinical Education Core Site Closures	600
5.2 Clinical Education Interruption Due to Critical Events	601
6. clinical assignment procedures	602
7. duration of policy	603
U031 VCOM Policy on Safety and Health.pdf	524
1. purpose	524
The purpose of the VCOM Campus Health and Safety Policy is to promote the health, safety, and well-being of students, faculty, staff, and visitors. This policy identifies the authority and responsibility for the proper management of the college’s hea...	524
2. policy statement	524
3. compliance responsibility	524
3.1 Department of Operations	524
3.2 Department/Division Officers/Supervisors	525
3.3 Employees, Students, and Visitors	525
4. maintenance of campus facilities	525
4.1 Continuous Inspection Process (CAP)	526
4.2 Facilities Needs Assessment	527
4.3 Help Desk Ticketing System	527
5. campus access and safety	527
Campus Safety Officers are always on-duty after normal business hours on evenings and weekends while the building is open to students and are available for general security and safety issues. Campus Safety Officers are available to escort students to...	528
5.1 Inclement Weather and Other Emergency Notifications	528
5.2 Emergency Preparedness, Response and Evacuation Procedures	529
5.3 Fire Safety	530
5.4 Firearms and Weapons	530
5.5 Tobacco, Nicotine, and Vape Free Campus	530
5.6 Alcohol and Drug Free Campus	531
5.7 Free from Impairments that Place Patients at Risk	532
5.8 Protection from Discrimination, Harassment, and Violence	532
6. environmental and occupational exposure and universal precautions	532
6.1 Pregnancy, Allergies, and Student Participation in Special Environments	533
6.2 Universal Precaution	533
6.3 Occupational Exposure to Bloodborne Pathogens	534
6.4 Infectious Disease Prevention	537
7. healthcare and insurance	538
7.1 VCOM Student Mental Health, Physical Health and Health Insurance	538
7.2 Employee Mental Health, Wellness, and Health Insurance	539
8. fatigue mitigation	539
8.2 Signs of Fatigue	540
8.2 Common Cause of Fatigue	541
8.3 Strategies To Be Used For Fatigue Mitigation	541
8.4 Identification of a Fatigued Physician/Student Involved in Patient Care	541
8.4.1 Responsibilities of the Supervising Clinical Faculty Member	542
8.4.2 Responsibilities of the Student	542
9. prevention education	543
9.1 Prevention and Awareness Education for Students	543
9.2 Prevention and Awareness Education for Employees	544
10. duration of policy	544
S011 VCOM Medical Student Patient Care Supervision and Expectations for Performance in Patient Care Policy.pdf	606
1. purpose	606
2. regulated medical practice/medical legal limitations	606
2.1 Expectations of VCOM	608
2.2 Expectations of Supervising Faculty Physicians/Clinical Faculty	608
2.3 Expectations of Medical Students	610
3. expectations for student performance in patient care	611
4. duration of policy	613
F007 VCOM Faculty Appointment Promotion and Tenure Policy and Procedures.pdf	291
1. purpose	291
2. faculty classifications	291
2.1 Academic Track Faculty, Full-time	291
2.2 Academic Track Faculty, Part-time	292
Part-time academic track faculty may be biomedical, clinical, or research faculty employed by VCOM. Part-time academic track faculty must provide significant teaching contributions to the academic program in order to qualify as part-time academic tr...	292
 Are those faculty who are employed directly by VCOM but whose services dedicated to teaching, research and scholarly activity, and service of VCOM students and residents are less than 32 hours per week.	292
 Includes those faculty with emeritus status.	292
Part-time academic track faculty have a written employment agreement with VCOM and are held responsible to an academic discipline and department to perform teaching duties. Part-time academic track faculty generally have limited responsibility for re...	292
Part-time academic track faculty are paid by VCOM for their services provided; however, their employment does not include full-time benefits, as they are not working full-time for VCOM.	292
Part-time academic track faculty have membership in the VCOM Faculty Assembly, but do not hold voting privileges, and have representation through the VCOM Faculty Senate. However, part-time academic track faculty are not eligible for tenure.	292
2.3 Clinical Track Faculty	292
2.4 Research Track Faculty	294
Research track faculty seeking advancement in rank must contribute to VCOM’s research mission and to scholarly activity under VCOM’s research (regardless of employer).	294
Research track faculty do not have membership in the VCOM Faculty Assembly, do not have representation through the VCOM Faculty Senate, and are not eligible for tenure.	294
2.5 Adjunct Faculty	294
3. appointment, promotion, and tenure	295
3.1 Board Certification and Medical Licensure Requirements	295
Board Certification Requirements have changed throughout the years and so different levels of Board Certification are appropriate and are according to the year of graduation, to the area of teaching, and to the location of the teaching.	295
 Clinical Track Faculty who teach in the patient care environment at a VCOM affiliated core rotation site must:	295
o hold a current medical license in the state in which they practice with no sanctions; and	295
o have had AOA or ABMS board certification/board eligibility in the specialty being taught at some time in their career. Board eligibility is defined as having a pathway toward board certification or re-certification.	295
 Temporary faculty who teach in the patient care environment at a non-core rotation site must:	295
o hold a current medical license in the state in which they practice with no sanctions.	295
o It is preferred that these faculty have had AOA or ABMS board certification/board eligibility in the specialty being taught at some time in their career; however, it is not required.	295
 Faculty who have completed their MD or DO degree outside the United States and whose clinical practice is limited to the international setting must be fully qualified for their positions according to the laws within that country and must meet the co...	296
3.2 Academic Rank	296
Academic rank will be assigned according to the criteria stated under Faculty Appointments and Promotion and is subject to approval by the appropriate Campus Dean, Provost, and final approval of the Board.	296
3.2.1 Assistant Instructor	296
3.2.2 Instructor	297
3.2.3 Assistant Professor	297
3.2.4 Associate Professor	298
3.2.5 Professor	298
3.3 The Appointment, Promotion, and Tenure Committee	299
3.4 Initial Faculty Appointment	300
3.4.1 The Application Process for Initial Appointment	300
3.4.2 The Review Process for Initial Appointment	302
3.5 Temporary Initial Appointment	306
3.6 Appointment Re-Credentialing	306
All clinical track faculty will undergo appointment re-credentialing five years following their date of initial appointment and every five years thereafter. Full- and part-time employed Academic Track faculty at VCOM are not required to participate i...	306
3.7 Appointment Re-Activation	306
3.8 Faculty Promotion in Academic Rank	307
3.8.1 Faculty Performance and Service Expectations for Promotion to the Ranks of	308
Instructor, Assistant Professor, and Associate Professor	308
3.8.2 Faculty Performance and Service Expectations for Promotion to the Rank of	309
Professor	309
3.9 Tenure	311
3.10 The Process of Applying for Promotion in Rank or Tenure	312
3.10.1 Initiation for Promotion in Academic Rank	312
3.10.2 Initiation for Tenure	313
3.10.3 Expedited Promotion to the Rank of Assistant Professor for Obtaining a Doctoral-Level Degree or Due to Revised APT Policy	313
3.10.4 Faculty Portfolio for Consideration of Promotion in Rank	314
3.10.5 The Review Process for Promotion and Tenure	318
4. the review process for equity in promotion and tenure	320
5. honorary appointments	321
6. honorary degrees	321
7. duration of policy	321
The Appointment, Promotion and Tenure of Faculty Policy and Procedures is effective as of the date above and will remain effective until amended or terminated by the President, with approval by the Board of Directors.	321
S018 VCOM Grading, Satisfactory Academic Progress, and Graduation Requirements Policy and Procedures.pdf	679
1. purpose	679
2. academic grading, promotion and graduation	679
3. educational conflicts of interest and recusal	680
4. oms i and oms ii grading	682
4.1 Grading Scale	682
During the first two years, most courses have a traditional letter grade (A, B+, B, C+, C, and F) and are calculated into the GPA. Other components of the curriculum are awarded a pass / fail grade.	682
4.2 Grade Point Average (GPA)	682
4.3 Finalization and Changes to Course Grades	682
5. oms i and oms ii satisfactory academic progress	683
5.1 OMS 1 and OMS 2 Course Remediation	684
5.2 F Course Grade	685
5.3 Repeated Course(s)	685
6. oms iii and oms iv grading	686
6.1 Grading Scale	686
6.2 Grade Point Average (GPA)	686
6.3 Finalization and Changes to Course Grades	687
7. oms iii and oms iv satisfactory academic progress	687
7.1 End of Rotation Exam Remediation and/or Failure	687
Students must pass each end of rotation exam with a C (70%) or better to receive a passing grade for the clinical medical knowledge module. Students who fail an end of rotation exam but pass the clinical rotation evaluation component have a second op...	687
If the student is allowed to repeat the rotation, all components of the rotation must be repeated and the repeated rotation must be with a different preceptor than the one from the original rotation that the student failed. Once repeated, the transcr...	687
Since all components of the rotation must be repeated, the transcript will also show both the initial clinical rotation competency evaluation course and the repeated clinical rotation competency evaluation course. The repeated clinical rotation compe...	688
If the Promotion Board does not recommend the student be allowed to repeat the rotation and the student is in the appeal process when the next rotation begins, the student will be allowed to attend the rotation and sit for the end-of-rotation exam whi...	688
7.3 Clinical Rotation Competency Evaluation Failure	688
7.3 Failure to Obtain a Clinical Rotation Performance Evaluation	689
7.4 Clinical Rotation Repeated Performance Issues	690
8. in progress/incomplete grades	690
8.1 IP Course Grade	690
8.2 INC Course Grade	691
9. Audited Course(s)	691
10. academic probation	691
11. altered degree plan of study	692
11.1 Failure to Make Academic Progress While on an Altered Degree Plan	692
12. comprehensive Testing	693
12.1 COMSAE Phase 1: A Comprehensive Review Exam	693
12.1.1 COMSAE Phase 1: First Attempt	694
12.1.2 COMSAE Phase 1: Second Attempt	696
12.1.3 COMSAE Phase 1: Third Attempt	699
12.2 COMSAE Phase 2: A Comprehensive Review Exam	702
12.2.1 COMSAE Phase 2: First and Second Attempt	703
12.3 COMPE: A Comprehensive Osteopathic Medical Performance Exam	706
12.3.1 COMPE: First Attempt	706
12.3.2 COMPE: Second Attempt	706
13. national board exams: comlex level 1 and comlex level 2 ce	707
13.1 COMLEX Level 1	707
VCOM students are required to pass the National Board of Osteopathic Medical Examiners’ (NBOME) COMLEX Level 1 following completion of the OMS 2 year. Students are approved to sit for COMLEX Level 1 after successfully passing all requirements of the ...	707
Students are notified in early January of their release to schedule the COMLEX Level 1 exam and the approved time period for testing by the Associate Dean for Pre-Clinical Education and the Center for Institutional, Faculty, and Student Success (CIFSS...	707
Students must sit for COMLEX Level 1 by the first day of the OMS 3 year to be eligible for promotion to the OMS 3 year. Any student who has not taken the exam by this date will be placed on a temporary administrative withdrawal by the Campus Dean, wi...	707
Students must pass COMLEX Level 1 by the first day of their second semester of the OMS 3 year in order to be promoted to the second semester of the OMS 3 year. Those students on an ADPOS will have a different date for the beginning of their second se...	707
13.1.1 COMLEX Level 1: Failure of the First or Additional Attempts	708
 Students whose rotations are delayed due to a COMLEX Level 1 issues will be placed on an Altered Degree Plan of Study (ADPOS). For students placed on an Altered Degree Plan of Study for failure of COMLEX Level 1, every attempt will be made to provi...	711
 Students are limited by the National Board of Osteopathic Medical Examiners (NBOME) and VCOM to a total of four attempts on COMLEX Level 1. As successful passage of COMLEX Level 1 is a requirement for graduation, those students who do not pass with...	711
13.2 COMLEX Level 2 CE	711
13.2.1 COMLEX Level 2 CE: Failure of the First or Additional Attempts	712
13.2.2 COMLEX Level 2 CE: Students Who Have Not Passed by the Date of Graduation	714
14. maximum length of completion	716
VCOM follows the AOA Commission on Osteopathic College Accreditation (COCA) standard for Colleges of Osteopathic Medicine, which supports ensuring that each single degree DO student completes the DO degree within 150% of the standard time to achieve t...	716
15. graduation requirements	716
16. duration of procedure	718
U012 VCOM Compensation and Equity in Pay Policy and Procedures.pdf	402
1. purpose	402
2. salary anti-discrimination policy	402
3. posting of salary and pay bands	403
4. determining initial salary	403
5. new hire performance evaluation	403
6. employee change of status	403
7. due process for employees seeking to improve their status prior to termination	405
8. annual employee performance evaluation	406
9. annual salary review and merit increase determination	407
10. pay equity audit	408
11. pay equity grievance process	409
12. duration of policy	409

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