VCOM College Catalog and Student Handbook

also submit the Board’s recommendation, in-writing, to the student within three working days of the Promotion Board. • For students who are recommended to be allowed to remediate and be placed on academic probation, the Chair will notify the student, via email, of the recommendation of the Promotion Board. • For students who are recommended to repeat an academic year or be dismissed, the Chair will notify the student in-person of the recommendation of the Promotion Board and will follow with an email copy of the recommendation letter. The Mental Health Counselor will be present at the meeting to provide support. The Campus Dean will review the recommendations of the Promotion Board to assure the recommendations follow College policy and are legally appropriate. The Campus Dean then has discretionary power to uphold the recommendation of the Promotion Board or may modify the recommendation. • The Campus Dean shall render his/her decision and will notify the student, in writing, within seven working days of receipt of the recommendation of the Promotion Board. • The Campus Dean may choose to meet with the student prior to rendering a decision. • The student must attend all classes or required clinical rotations and take any scheduled examinations, including remediation examinations, while awaiting the decision of the Campus Dean. Upon receiving the decision from the Campus Dean, the student, within seven working days, may appeal the Campus Dean’s decision to the Provost. In lieu of appealing, the student may waive their right to appeal by so indicating in the appropriate place on the Campus Dean’s decision letter and returning a copy to the Office of the Campus Dean and the Registrar, in which case the decision of the Campus Dean becomes final immediately. If the student does not waive their right to appeal and does not file a timely appeal, the decision of the Campus Dean becomes final immediately. If the student chooses to appeal, the appeal must be made in writing and be based upon new, relevant, and material information that was not available to either the Promotion Board or the Campus Dean. The Provost will not accept or act upon an appeal that does not contain new, relevant, and material information and must be accompanied by a statement on how the student believes the information would impact the decision. • After receiving the written appeal, the Provost will consider the request and will notify the student, in writing, of his/her decision within 14 calendar days of receiving the written appeal. • The Provost may specify a later date for the determination should further investigation be required. • The Provost may request a meeting with the student if warranted. • The Provost may deny the appeal, grant the appeal, or may modify the decision, which may include requiring further sanctions or requirements for the student, including but not limited to a learning contract. • The student must attend all classes or required clinical rotations and take any scheduled examinations, including remediation examinations, during the appeal. • The Provost’s decision is final. While the student is awaiting the Promotion Board’s recommendation, Campus Dean’s decision, or Provost’s decision, the student must attend scheduled class(s)/rotation(s) and must take exams, including remediation exams. • Exam/course grades will be released to the student during this time so that they can monitor their progress and prepare appropriately for subsequent exams; however, grades will not be recorded unless the student is granted the ability to continue in the academic program and may not be used for consideration in the current appeal. • Numeric grades of remediation exams will not be released to the student, but the student will be notified whether they pass or fail; this includes students who are in the appeal process. In addition, remediation exams are not released or reviewed, and students do not have the ability to challenge questions.

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