VCOM Institutional Policy and Procedure Manual

Licensure reports, working papers, and site visit records for licensure bodies. May include documents and correspondence submitted to and received from licensure agency. Routine reports submitted to bodies such as AACOM, US News and World Report, IPEDs, NSLDS. Includes reports, working papers, and documents and correspondance submitted to and received from these entities. Includes program curriculum and course materials such as syllabi created at the department or program level Includes awards given to faculty, staff, and external community members for service, performance, fellowships, and endowed positions. Records include lists of nominations, publications, correspondence, and announcements of awards. Includes documentation related to employee awards, bonuses, commissions, and incentives. Includes minutes and materials of Board, Advisory Boards, and its committees

Office of the Provost, Office of the President

State Licensure

Permanent

Retain in Office

Permanent

Other Reports

Office of the Provost, Registrar Office of the Provost, Medical Education, Clinical Affairs

Retain in Office

Curriculum Records

Until superceded

Confidential Destruction or Retain in Office

Until administrative need is satisfied

Confidential Destruction or Retain in Office

Awards

Various Departments

Employee Awards, Bonuses, Commissions and Incentives

Human Resources

7 years after employment separation

Confidential Destruction

Office of the President, Office of the Dean Office of the Provost, Office of the President, Various Departments Office of the Provost, Office of the President, Various Departments

Board of Directors/Advisory Board Records

Permanent

Retain in Office

Mission Statement and Strategic Plan

Mission and/or Vision Statements and Strategic Plans

Permanent

Retain in Office

Policies and Procedures

Policies manuals, procedures, etc.

Permanent

Retain in Office