VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #U021

• Implementing records management practices consistent with this policy. • Educating staff in the records management practices. • Preserving records as required under this policy. • Properly disposing of inactive records at the end of the applicable retention period. • Retaining archival records of permanent or historic value. • Protecting records against misuse, misplacement, damage, destruction, or theft. • Monitoring compliance with this policy.

Each year, department or division administrators will meet with his/her reporting areas to review the record retention policy as it relates to their department/division. Any recommended change in policy will be submitted to the President’s office for review and approval. If employees believe that an exception may apply or have any questions regarding the possible applicability of that exception, they are required to contact the Office of the President for review and possible retention of such records. Failure to comply with VCOM’s Records Retention Policy may result in disciplinary action against the administrative officer, faculty, or staff and includes suspension or termination. 10. DURATION OF POLICY VCOM’s Record Retention Policy is effective as of the date above and will remain effective until amended or terminated by the President, with approval by the Board of Directors.

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VCOM Records Retention Policy

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