VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #F014

iv. Make the College-wide Faculty Senate actions and views known to their respective discipline/departments.

5.4 Meetings of the College-wide Faculty Senate The College-wide Faculty Senate meets at least annually. Meetings are called by the Co-Chairs. Meetings may also be called by the President or the Provost. a. In the case where the President or the Provost calls the meeting, the President or the Provost will set the agenda for the meeting. When the Co Chairs of the College-wide Faculty Senate call the meeting, the Co-Chairs will set the agenda. b. The Co-Chairs of the Campus Faculty Senate will preside at the meetings of the College-wide Faculty Senate. c. Any Co-Chair or member of the College-wide Faculty Senate or administration may suggest agenda items for each meeting. d. Any member of the faculty may address the College-wide Faculty Senate if they have contacted the Chair of the College-wide Faculty Senate in advance and has an agreed upon time, format, and length of presentation. e. Members of the faculty may attend College-wide Faculty Senate meetings only by invitation of a Co-Chair of the College-wide Faculty Senate. f. The faculty will have the opportunity to address issues of concern free from administration through their College Senator. 6. CAMPUS FACULTY ASSEMBLY , CAMPUS FACULTY SENATE AND COLLEGE - WIDE FACULTY SENATE MEETING GUIDELINES 6.1 Voting Procedures Votes may be made by show of hand or in writing. In the case of voting through means other than in person (where the voter can be identified), the ballot must include the name of the individual voting. Documentation of each vote must always identify the number of faculty participating, and/or the number of Senators participating. Activities of the Campus Faculty Assembly, Campus Faculty Senate and College-wide Faculty Senate are College record; therefore, secret ballots are not a part of procedure. 6.2 Consensus Decisions are by consensus, unless agreement cannot be made, then a 60% majority of those attending the meeting must vote affirmatively to validate any change in policy recommendation. All reasonable effort should be made to reach consensus. 6.3 Minutes The secretary will record meetings of the Campus Faculty Assembly, Campus Faculty Senate, and College-wide Faculty Senate in the form of approved meeting minutes for distribution to other interested parties, in particular to the Campus Dean, Provost, and President. Meeting minutes for distribution outside of the Campus Faculty Senate or College-wide Faculty Senate will mention that an action

VCOM Campus Faculty Assembly, Campus Faculty Senate, and College Faculty Senate Policy and Procedures 7 of 8