VCOM Institutional Policy and Procedure Manual

VCOM Policies and Procedures

Policy #U003

Edward Via College of Osteopathic Medicine

Policy Order No.: U003 Effective Date: July 1, 2009 Revised:

October 1, 2025

Signature on File

__________________________ Dixie Tooke-Rawlins, D.O. President __________________________________________________________________________________________ VCOM Employee Educational Aid Program Policy and Procedures __________________________________________________________________________________________ 1. PURPOSE ................................................................................................................................................ 2 2. OVERVIEW OF THE EDUCATIONAL AID PROGRAM...............................................................2 2.1 Employer Required Coursework or Degree Program Completion ...................................................... 3 3. ELIGIBILITY CRITERIA .................................................................................................................... 3 4. THE EMPLOYEE EDUCATIONAL AID INITIAL APPLICATION PROCESS ..........................3 4.1 The Employee Educational Aid Initial Application..............................................................................3 4.2 Review of the Employee Educational Aid Initial Application..............................................................4 4.2.1 Approval of the Employee Educational Aid Initial Application................................................5 4.2.2 Denial of the Employee Educational Aid Initial Application ....................................................5 5. REQUEST FOR REIMBURSEMENT FOR ADDITIONAL COURSES NOT INCLUDED IN THE EMPLOYEE EDUCATIONAL AID INITIAL APPLICATION..............................................6 5.1 Requests for Reimbursement for Additional Courses Outside of the Scope of the Employee Educational Aid Initial Application ....................................................................................................... 6 5.2 Requests for Reimbursement for Additional Courses Within the Scope of the Employee Educational Aid Initial Application ........................................................................................................................... 6 5.2.1 Review of Employee Educational Aid Supplemental Applications...........................................6 5.2.1.a. Approval of the Employee Educational Aid Supplemental Application .......................7 5.2.1.b. Denial of the Employee Educational Aid Supplemental Application............................7 6. PROCESS FOR REIMBURSEMENT..................................................................................................8 7. SEPARATION OF EMPLOYMENT PRIOR TO COMPLETING THE AGREED UPON SERVICE PERIOD ................................................................................................................................ 9 8. DURATION OF POLICY ....................................................................................................................10 APPENDIX A ............................................................................................................................................... 11 APPENDIX B ............................................................................................................................................... 13

VCOM Employee Educational Aid Program Policy and Procedures

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