VCOM Administrative and Classified Staff Handbook

disability leave. All salary benefits are discontinued after the employee has utilized the 10 sick days and any additional approved annual leave days. Employees eligible for family leave are responsible for its proper utilization. VCOM officers, chairs, directors, and all other supervisory personnel are responsible for continuous, adequate coverage of their areas when one of their employees is out for family and medical leave. VCOM officers, chairs, directors, and all other supervisory personnel are also responsible for the proper use of this policy and the tracking of family and medical leave usage. This policy is administered in accordance with the Family and Medical Leave Act (FMLA). Any portion of the policy that is found to conflict with the FMLA will be revised to comply with the FMLA. Return to Work Following Illness or Injury VCOM recognizes that the provision of alternate or modified work may be needed to prevent injury; thus, VCOM has established a return-to-work policy for employees who are unable to perform part or all of their normal duties due to illness or injury. Because of an injury or illness, VCOM attempts to work in collaboration with the injured or ill employee to identify if alternate or modified work that is safe for the employee and productive for the institution can be provided. Prior to the employee returning to work, the following conditions apply: • The employee must make a request to Human Resources for alternate or modified work due to injury or illness. • The physician caring for the employee must approve any alternate or modified work as safe for the employee. • The employee or physician must complete the Return-to-Work form in Human Resources with verification from the physician. • The employee must cooperate by accepting alternate or modified work opportunities that are available. Any medical information obtained will be held in strict confidence. Military Leave Active Duty Employees are eligible for leave without pay for active duty with the Armed Forces (for up to four years) or for the initial active-duty period required for entering a reserve component. Employees may choose to use their annual leave balances during this time so that they will receive pay. To qualify for active-duty leave, employees must furnish their department with orders or documentation from a responsible military official, which indicates the specific active-duty dates. As with all leave requests, employees should give their supervisor as much advance notice as possible. If an employee is scheduled to report for a physical examination for military service during work hours, they may be granted the time necessary with pay (up to eight hours). Employees should contact their supervisor or VCOM Human Resources Director for detailed information about active military leave and reinstatement requirements. Reserve Duty Employees are eligible for leave with pay for up to 15 days in a federal fiscal year (October 1 – September 30) for military training duty if they are a member of any reserve component of the Armed Forces or the National Guard. To qualify for reserve duty leave, employees must furnish the supervisor with a copy of their orders or other documentation from a responsible military official. Only the dates specified in the orders may be charged to reserve duty leave. Employees should give their supervisor as much notice as possible before the employee must leave for training. If an employee needs to be away from work for more than the allowed 15 workdays, the other days must

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