VCOM Institutional Policy and Procedure Manual

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B010 VCOM Policy Review VCOM's Mission and Strategic Plan.pdf	46
1. purpose	46
2. strategic planning process	46
3. duration of policy	47
S005 VCOM Policy Transfer Student and Transfer of Credit2.pdf	609
1. purpose	609
2. transfer criteria	609
3. transfer review and transfer of credit process	610
3.1 Transfer of Credit	610
3.2 Curriculum Requirements for Additional Coursework	610
3.3 Curriculum Requirements for Transfers from LCME Accredited Schools of Medicine	610
4. Duration of Policy	611
S016 VCOM Policy Performing Patient Care Activities2.pdf	697
1. purpose	697
2. clinical professional and ethical expectations	697
3. performing patient care activities	698
3.1 Supervision of Students	698
3.3 White Coats and VCOM ID Badges	699
3.4 Patient Confidentiality	699
During the course of study, students will come in contact with a patient's confidential information. Special laws, such as the Health Insurance Portability and Accountability Act (HIPAA), govern the release of confidential patient information to othe...	699
Any discussion of a patient, peer, physician, or healthcare facility should be a professional discussion and not cause misunderstanding or distrust of the medical care offered at the site. Failure to adhere to this professional behavior constitutes a...	699
3.5 Medical Records/Charting The responsibility given to students for medical records varies among the hospitals and clinics. Some sites allow studen...	699
Medical Records that are falsified or that are left uncompleted when it is the responsibility of the student to complete, are considered a professional or ethical violation and the student will be subject to the policies and procedures in the student ...	700
4. consequences for unprofessional or unethical behavior	700
 Tardiness and/or Unexcused absenteeism	700
 Medical or psychological illness	700
 Suspected substance abuse (alcohol and other drugs) by behavior or positive drug screen	700
 Suspected illegal behavior	700
 Suspected physical, sexual, or emotional abuse	700
 Disruptive behavior as a member of the medical team	700
 Other areas of professional concern	701
5. duration of policy	701
U030 VCOM Crime Statistics Report and Annual Security Report Policies and Procedures2.pdf	543
1. purpose	543
2. clery crime statistics report	543
Once all statistics are gathered from each reporting source, they are compiled, reviewed, and reported for each campus to the United States Department of Education.	544
3. clery annual security report	544
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the United States Department of Education’s regulations require Title IV participating institutions to publish an Annual Security Report (ASR) every October 1st ...	544
The VCOM Department of Operations has been designated as the department responsible for compiling and publishing the college’s ASR. This document is intended to serve as the annual security report for all VCOM campuses.	544
o Policies or procedures for victims or witnesses to report crimes on a voluntary, confidential basis for inclusion in the annual disclosure of crime statistics.	544
 Accurate & Prompt Reporting	545
Encourages accurate and prompt reporting of all crimes to the campus police and the appropriate police agencies, when the victim of a crime elects to, or is unable to, make such a report.	545
 Voluntary Confidential Reporting Procedures (Pastoral & Professional Counselors)	545
Describes procedures, if any, that encourage pastoral counselors and professional counselors, if and when they deem it appropriate, to inform the persons they are counseling of any procedures to report crimes on a voluntary, confidential basis for inc...	545
5 duration of policy	547
S008 VCOM Credit Hour Policy2.pdf	621
1. purpose	621
2. policy	621
3. credit hour determination - pre-clinical curriculum	622
4. credit hour determination - clinical curriculum	623
5. duration of policy	623
R004 VCOM Policy and Procedures Institutional Review Board1.pdf	80
1. significance	80
2. statement of principles	81
2.1. The Belmont Report	81
2.2. 45 CFR 46	83
2.3. 21 CFR 50 and 21 CFR 56	83
3. definitions	83
4. the board	87
4.1. Membership	87
4.2. Appointments	87
4.3. Terms	88
4.4. Schedule	88
5. authority of the irb	88
5.1. Authorities of Review	89
6. responsibilities of the irb	89
6.1. Duties of the Members to the IRB	89
6.2. Duties of the Chairperson	90
6.3. Duties of the IRB Coordinator	90
7. criteria for irb approval	91
7.1. Risks	91
7.2. Benefits	91
7.3. Selection of Subjects	91
7.4. Informed Consent Review & Documentation	92
7.5. Safety Monitoring	92
7.6. Privacy and Confidentiality	92
7.7. Vulnerable Subjects Safeguards	93
7.8. Continuing Review	93
7.9. Recruitment & Payment	93
7.10. Required Certification	93
8. record keeping	93
8.1. Voting	94
8.2. Member Recusal	94
8.3. Principal Investigator Attendance	94
9. types of review	95
9.1. Exempt	95
9.2. Expedited	95
9.3. Full Board	95
9.4. Continuing	95
9.5. Modification	96
9.6. Review by Institution	97
9.7. Outside IRB Authorization	97
10. actions following review	97
10.1. Approval of Research	97
10.2. Minor Modifications or Clarifications Required	97
10.3. Deferral	97
10.4. Disapproval	98
10.5. Suspension and Termination	98
10.6. Notification of IRB Actions	98
10.7. Appeal of IRB Decisions	98
11. study closure or completion	99
11.1. Voluntary Completion	99
11.2. Termination by the IRB	99
11.3. Expiration of Approved Period	99
12. adverse events & unanticipated problems	99
12.1. Adverse Event Written Report	100
12.2. Data and Safety Monitoring Plans	100
12.3. IRB Responsibilities	100
13. confidentiality	101
14. informed consent	101
14.1. General Requirements	101
14.2. Documentation	104
14.3. VCOM Consent Form Templates	105
14.4. Assent by Children & Parental Permission	105
14.5. Stored Samples & Genetic Testing	106
14.6. Record Retention	107
15. hipaa & irb review	107
15.1. HIPAA Authorization and Informed Consent	107
15.2. HIPAA Waiver of Authorization:	108
16. recruitment & incentives	108
16.1. Advertisements	108
16.2. Direct Solicitation	109
16.3. Payments to Research Subjects	109
16.4. Lotteries & Door Prizes	110
17. vulnerable subjects	110
Elements to consider in research involving vulnerable subjects:	111
18. researcher noncompliance & protocol violation	111
18.1. Noncompliance of Investigators	111
18.2. Protocol Violation & Deviations	113
19. responsibilities of the department of research	114
20. responsibilities of the principal investigator	115
20.1. Application Process	115
20.2. Following Approval	116
20.3. Student Research	117
21. duration of policy	117
S007 VCOM Policy and Procedures Tuition and Fees Refunds1.pdf	619
1. purpose	619
2. calculating the tuition and fees refund	619
2.1 Refunding When Title IV Monies Were Received	619
2.2 Refunding When No Title IV Monies Were Received	620
2.3 Three-Day Cancellation	620
2.4 Other Cancellations	620
3. duration of policy	620
S003 VCOM Mandatory Medical Leave of Absence.pdf	601
1. purpose	601
2. mandatory medical leave of absence	601
2.1 Individual Assessment Team	603
In situations where there is a need for a student to have an individualized assessment, the Campus Dean (or designee) shall appoint members of an Individual Assessment Team (IAT) to perform such individualized assessment. The IAT shall include, if po...	603
The IAT shall convene as soon as possible to conduct the assessment and provide a written report to the Campus Dean within seven (7) days of the conclusion of the assessment.	603
2.2 Decision of the Campus Dean	603
2.3 Appeal Process	603
3. mandatory medical leave of absence reinstatement procedures	603
4. duration of policy	604
U023 VCOM Policy on Solicitations, Surveys, and the Use of College Outcomes.pdf	500
1. purpose	500
2. policy statement	500
2.1. Monetary Solicitations	501
2.2. Surveys	501
2.2.1 Privacy	502
2.2.2 Process for Survey Approval	503
2.2.3 Survey Software	503
2.3. Research on Faculty, Staff, or Students	504
2.4. College Outcomes	504
3. sponsorship	504
4. sanctions for policy violations	505
5. duration of policy	505
R005 VCOM Policy and Procedures Intellectual Properties and Agreements.pdf	148
1. purpose	148
2. intellectual property: definition	148
3. responsibilities of the college	148
4. responsibilities of COVERED PERSONS	149
5. ownership of intellectual property	149
6. invention disclosure	150
7. revenue from intellectual property	150
7.1. General Principles	150
Revenues received as a result of licensing agreements shall be distributed to encourage technology development within, and technology transfer from, VCOM. Such "Gross Revenues" shall not include funds received for research support.	150
7.2. Schedule for Net Revenue Distribution from Intellectual Property	151
7.3. Distribution after Termination or Death	151
8. additional provisions	152
8.1. Research	152
8.2. Use of the VCOM Name	152
8.3. Publication	152
8.4. Confidentiality	152
8.5. Avoidance of Conflicts of Interest and Commitment	152
8.6. Grievances	153
9. definitions	153
10. duration of policy	154
R005 VCOM Policy and Procedures Intellectual Properties and Agreements.pdf	161
R005 VCOM Disclosure Form.pdf	161
Attachment A: Review for VCOM Ownership and Royalty Sharing	161
Attachment B: Royalty Sharing	162
Attachment C: Commercial Applications	163
Intellectual Property Disclosure Instructions	164
(Do not submit)	164
Definitions	164
Intellectual Property Disclosure Instructions	165
(Do not submit)	165
Title and Description of Invention	165
Originators/Inventors	165
Relevant Sponsorship and Other Agreements	165
Dates of Conception, Reduction to Practice and Public Disclosure	165
U019 VCOM Employee Work Hours and Overtime Policy.pdf	448
1. purpose	448
2. vcom philosophy on work hours	448
3. Definition of work and the place of work	448
3.1 Travel and Off Campus Job-Related Duties	448
3.1.1 Travel and Duties Considered as Work	448
3.1.2 Travel and Duties Not Considered as Work	449
4. work schedules for vcom full-time non-exempt or wage employees	450
4.1 VCOM Lunch Hour or Half Hour	450
4.2 VCOM Evening Hours and Weekends	450
5. definition of an exempt or non-exempt employee status	451
5.1 Assuring Current and Accurate Job Position Descriptions and Exempt from Non-exempt Status	451
6. overtime work	452
6.1 Process for Non-exempt Employees to Track Hours in Order to be Paid Overtime	452
6.1.1 Approved Overtime Timesheet	453
6.1.2 Compensation Time	453
6.2 Calculating Overtime Pay	453
6.2.1 Non-Exempt Employees	453
6.2.2 Exempt Employees	453
7. disciplinary action for noncompliance	454
8. definitions	454
9. duration of policy	454
U032 VCOM Policy on Workplace Site Expectations, Requirements, and Working Remotely.pdf	570
1. purpose	570
2. assigned campus workplace	570
3. definition of remote work	571
4. remote work policy	571
4.1 Employee Requesting to Work Remotely	571
5. exceptions	572
6. duration of policy	572
U015 VCOM Policy on Conficts of Interest.pdf	427
1. purpose	427
2. definitions	427
3. applicability	428
4. responsibilities	428
4.1 Leadership	428
4.2 Administrators	428
4.3 Teachers and Mentors	429
4.4 Researchers Engaging in Human Subjects Research	429
5. specific activities	429
5.1 Gifts	429
5.2 Meals	429
5.3 Industry-Sponsored Speaking Relationships	430
5.4 Industry Support of Accredited CME	430
5.5 Attendance of Industry-sponsored Educational Events	431
5.6 Industry-Sponsored Fellowships	431
5.7 Ghostwriting and Honorary Authorship	431
5.8 Consulting and Advising Relationships	431
Marketing	431
Research and Scientific Activities	432
5.9 Pharmaceutical Samples	432
5.10 Medical Device Representatives	433
6. conflict of interest disclosure and procedures	433
7. conflict of interest curriculum	434
8. extension of policy to affiliates	434
9. enforcement and sanctions	435
9.1 Enforcement and Monitoring	435
9.2 Assessing Non-Compliance and Sanctions	435
10. duration of policy	436
U014 VCOM Consensual Relationship Policy.pdf	424
1. purpose	424
The purpose for the Employee/Student Relationship Policy is to establish professional behavioral and ethical standards for students, faculty and staff to adhere to which will guide them in the academic as well as the professional setting.	424
2. employee/student relationships	424
3. student/patient relationships	425
4. policy enforcement	425
5. duration of policy	425
U004 VCOM Copyright and Fair Use Instructional Materials Policy.pdf	362
1. Purpose	362
2. Copyright	363
3. Intellectual Property of Instructional Materials	363
4. Fair Use Doctrine	363
4.1 Duplicating Copyrighted Materials for Instructional Use	364
4.2 Displaying Media for Instructional Use	365
4.3 Requesting Copyright Permission	366
5. Digital Millennium Copyright Act	366
5.1 VCOM DMCA Agent for Notification	367
6. No Electronic Theft Act	367
6.1 Peer-to-Peer File (P2P) Sharing	367
7. Citation	368
8. Policy Enforcement	368
VCOM reserves the right to terminate employees who knowingly violate copyright policies.	368
9. Duration Of Policy	368
U006 VCOM Policy on Social Media Usage.pdf	372
1. purpose	372
2. overview	372
3. policies for all types of social media usage	373
4. cyberbullying	375
5. official college social media sites	376
6. violation of policy	377
7. duration of policy	377
U017 VCOM Policy Statement on Professional Ethics for Administrative and Classified Staff.pdf	441
1. statement on professional ethics	441
2. duration of policy	443
U016 VCOM Code of Ethics.pdf	437
1. code of ethics	437
2. duration of policy	440
U002 VCOM Policy Academic Freedom.pdf	346
1. policy statement	346
2. academic freedom of students	346
3. academic freedom of faculty	346
4. duration of policy	347
U010 VCOM Policy Alcohol Drug Testing.pdf	387
1. Purpose	387
2. drug-free/alcohol-free workplace	387
3. Alcohol and Drug Testing	388
Random drug screening is performed on one or two occasions during enrollment at VCOM and may also be done by order without notice from any member of VCOM administration. Presence of any illegal substance or of any prescription drug not prescribed dire...	388
3.1 Positive Drug Screen or Arrests for Illegal Drug Usage or Sales	389
3.2 Self-Identification for Drug or Alcohol Dependence	389
4. Drug and Alcohol Abuse Prevention	389
5. Duration of Policy	390
U026 VCOM Employee Grievance Policy and Procedure.pdf	523
VCOM Employee Grievance Policy and Procedure	523
1. purpose	523
2. employee grievance procedure	523
2.1 Informal Grievance Resolution	524
2.2 Formal Grievance Resolution	524
2.3 Grievance Appeal Process	524
3. duration of policy	525
U029 VCOM Policy Complaints Related to Accreditation Standards.pdf	540
1. purpose	540
2. accreditation standards	540
3. complaint procedures	540
4. statement of non-retaliation for complaints related to accreditation standards	542
Neither the College, nor any person, shall intimidate, threaten, coerce, discriminate, or retaliate against any individual for the purpose of interfering with any right or privilege secured by this policy, or because the individual has made a report o...	542
5. duration of policy	542
S012 VCOM Policy Technical Standards for Admission and Successful Completion of the Osteopathic Program Policy.pdf	642
1. Purpose	642
2. technical standards for admission and successful completion of the	642
osteopathic program	642
3. accommodations for students with disabilities	650
3.1 Self-Identification of Disabilities as an Applicant	652
VCOM applicants are expected to self-identify if they are unsure whether they meet the Technical Standards. VCOM does not discriminate on the basis of disability and assures that no adverse view of the applicant will be made if accommodations are req...	652
The applicant who believes he/she may need accommodations must inquire about the Section 504 eligibility process to apply for accommodations for their disability through the Director for Student and Institutional Academic Success, who also serves as t...	652
Applicants who require controlled substances and other prescribed medications that will result in a positive drug screen test must notify Clinical Affairs in advance of matriculation and submit documentation of the prescription and the need for the pr...	652
VCOM reserves the right to have the student re-evaluated for a disability if adequate prior evaluations have not been done, requiring further evaluation and testing. When this is required, it is at the student’s expense.	652
Applicants who have questions regarding VCOM's assistance for a specific disability, please contact the Director for Student and Institutional Academic Success, who also serves as the Section 504 Campus Coordinator.	652
Applications for accommodations are not considered retroactively. Students who must remediate a course or who are suspended or dismissed for failure in the curriculum or who are failing a course during a block/rotation in progress may not claim failu...	653
3.2 Assistance for Matriculated Students with Disabilities	653
3.3 Determining Eligibility for Accommodations	656
4. duration of policy	657
R004A8 IRB Policy on Humanitarian Use Devices.pdf	142
1. purpose	142
2. policy statement	142
2.1. Definitions	142
2.2. HUDs In Clinical Care	143
2.3. HUDs Used in a Clinical Investigation	144
2.4. Emergency Use of a HUD	145
3. Considerations for Prompt Reporting	145
4. References	145
5. duration of policy	146
U022 VCOM Business Travel and Continuing Medical Education Continuing Education Travel Policy.pdf	482
1. purpose	482
2. employee responsibility and obligation	482
3. continuing medical education (cme)/continuing education (ce) travel	483
4. business travel	483
4.1 Local Travel Expenses	484
4.2 Travel for the President, Provost, Board of Directors, College Administrators, and Special Guests	484
5. travel approvals and arrangements	485
5.1 Personal Travel	486
6. air transportation	486
6.1 Connecting Flights	487
6.2 Travel Insurance	487
6.3 Change in Reservations/Tickets	487
6.4 Airline Awarded “Bumping Awards”	487
6.5 Cancellations	487
6.6 Unused Tickets	488
6.7 Frequent Flyer Programs	488
6.8 Baggage Fees	488
Employees should consider shipping materials to their destination or splitting material into additional pieces of luggage to avoid excess baggage charges if it will reduce costs.	488
7. ground transportation	488
7.1 Personal Vehicles	489
7.2 VCOM-Owned Vehicles	489
7.3 Rental Vehicles	490
7.4 For Hire Transportation	490
7.5 Tips	491
7.6 Parking and Tolls	491
7.7 Violations and Traffic Tickets	491
8. Lodging	491
8.1 Lodging Selection	491
8.1.1 Lodging Conference Rates	491
8.1.2 Vacation Rentals and VRBOs	492
8.1.3 Lodging Expense Limit Exceptions	492
8.2 Other Lodging Charges	493
8.3 Cancellations	493
8.4 Direct Billing	493
8.5 Staying with Family or Friends	493
8.6 Frequent Guest Programs	493
8.7 Group Bookings	493
8.8 Additional Lodging for Family Members or Guests or Extending a Trip for Personal Reasons	494
9. meals while traveling	494
9.1 Business Dining Meals	495
A business dining meal is any meal where official VCOM business is being conducted or discussed.	495
Meals are not considered business meals unless there is a legitimate business purpose for the meal and the employee hosting the meal has been pre-approved for business dining by their Division Administrator as per the budget.	495
Occasionally there are planned employee candidate recruitment meals where faculty or staff are discussing employment opportunities with VCOM with a potential employee. This must be pre-approved by the Division Administrator and the candidate recruitm...	495
 When spouses of candidates interviewing are also traveling and/or they are special guests invited to a meal where a candidate is interviewing; these may be charged to the Division Administrator’s or Campus Dean’s budget under business dining if pre-...	495
Business dining meals should be charged to business dining under the Division of the employee hosting the pre-approved meal.	495
 VCOM Administrators may use their VCOM-issued credit card for business dining.	495
 Itemized receipts must be submitted for business meals and must include a list of attendees and the specific business purpose of the meal.	495
 Employees on travel status and attending a business meal provided by VCOM either directly or indirectly must reduce their per diem for that meal.	495
9.2 Conference Meals/Meals Provided by Others	495
9.3 Tips and Incidental Charges	496
The gratuity limit includes restaurant applied service fees.	496
Large meal deliveries over $250 should not be tipped more than 10%.	496
Regardless of destination or meals provided, the per diem rate includes a residual $5 to cover incidental expenses, including :	496
 Tips to lodging staff such as porters, housekeeping, and baggage carriers.	496
 Snacks between meals.	496
9.4 Alcohol	496
VCOM will cover reasonable costs of alcoholic beverages consumed during a business meal or other approved event off campus that follows acceptable uses listed below with approval by either the President or the Provost. Vice Presidents or Vice Provost...	496
To be eligible for alcoholic beverages to be reimbursed, the following conditions must apply:	496
 The business meal/event must be held off campus, as alcohol is prohibited on VCOM campuses.	496
 The business meal/event must be for a legitimate business purpose. For example:	496
o A business dinner for recruitment purposes where the Dean or his designee is hosting a potential faculty member and/or their spouse.	496
o A business dinner with potential donors or partnering organizations for development purposes.	496
o A group business dinner hosted for multiple attendees (may include faculty) by the Campus Dean, Provost, or President where the dinner is held for VCOM business purposes. Commonly approved reimbursements include:	496
 the celebration of a VCOM achievement or event,	496
 a faculty member recognition for an outstanding event or achievement, or	496
 hosting faculty from other VCOM campuses who are present in the community for training or campus development.	496
 Alcoholic beverages are limited to a dinner wine of reasonable cost, up to two glasses per guest or one cocktail per guest.	496
 Alcoholic beverages must not be purchased for a student or prospective student.	496
 Alcohol beverages must not be purchased or consumed by an employee in the direct company of students or prospective students.	496
 Alcoholic beverages consumed must not exceed two drinks per person and be consumed during the course of a complete meal. If two glasses of dinner wine are consumed, a designated driver must exist. No employee or guest should be driving if more tha...	496
 Alcoholic beverages are not to be purchased for “Bring Your Own Bottle” events.	496
 Alcohol must be served by a licensed establishment or an otherwise certified person to serve alcohol in other jurisdictions.	496
In general, routine meetings between employees or routine meetings between a member of administration and an employee are generally not appropriate times for alcoholic consumption and the purchase of alcoholic beverages will not be reimbursed.	497
Alcohol purchases are not to be charged under any circumstance to sponsoring grants and contracts.	497
Alcohol is not a reimbursable expense to VCOM students, regardless of the source of funds.	497
When seeking reimbursement for the business meal/event where alcoholic beverages were consumed, the administrator must include the purpose of business meal/event, a list of attendees, and an itemized receipt.	497
10. use of a vcom-issued credit card	497
11. reimbursement process	497
12. irs requirements	498
13. non-reimbursement	498
14. duration of policy	498
Attachment A	499
R018 VCOM Policy on Students Performing Research in an International Setting.pdf	244
1. purpose	244
2. Overview	244
3. Applying for INTERNATIONAL RESEARCH Approval	245
4. Conducting International Research	246
4.1. Student Responsibilities	246
4.2. Faculty Mentor (PI) Responsibilities	246
4.3. VCOM International Program Responsibilities	247
5. Completing the Research Rotation	247
6. duration of policy	247
F013 VCOM Policy Faculty Responsibility to the College.pdf	331
1. faculty responsibility to the college	331
2. duration of policy	334
F008 VCOM Faculty Misconduct and Disciplinary Action Policy and Procedures.pdf	326
1. purpose	326
2. faculty misconduct	326
Among the functions of VCOM is the establishment and maintenance of intellectual integrity between faculty members, between the faculty and students, and between the faculty and the national/international academic community. Professional ethics deman...	326
It is not possible to list all the acts or omissions (misconduct) which may result in disciplinary action being taken against a faculty member. Disciplinary action can include, but is not limited to, a warning, suspension, and/or termination based on...	326
The advocacy of unpopular causes or statement of opinion in public of controversial issues, in and of itself, will not be considered as violations of professional ethics, as long as the faculty member publicly informs all he or she is not speaking for...	327
Misconduct may include, but is not limited, to the following:	327
Violations of professional ethics, to wit:	327
a. Intellectual dishonesty, including but not limited to, plagiarism or falsified research data or misconduct in research activities.	327
b. Use of professional authority to exploit others.	327
c. Purposeful abandonment of general duties.	327
d. Other such purposeful actions that fall outside of the professional and ethical conduct faculty expect of each other and/or that impair the intellectual integrity or academic environment for which the institution strives.	327
e. Proof of sexual harassment or sexual assault as determined by due process.	327
f. Inappropriate relationships with students of an intimate or sexual nature or other relationships that suggest or give the appearance of an unfair advantage or disadvantage to students.	327
g. Use of the faculty member’s professional position as a representative of VCOM to damage the reputation of VCOM or its affiliates.	327
h. Violations of federal, state, or local laws.	327
i. Failure or refusal to perform duties as listed in one’s contract, position description, or as reasonably assigned by the Campus Dean or Division Officer.	327
j. Reasonable expectations including regular and reliable attendance, teaching, research, and service duties as described within one’s contract and/or position description and/or within the Faculty Handbook.	327
k. Failure on the part of any faculty member to cooperate with the appropriate Campus Dean, Provost, President, or other Senior Administrator in connection with routine policies, procedures, or assignments.	327
l. Failure to follow the AOA or VCOM Code of Professionalism and Ethics.	327
m. Receiving salary or any form of compensation from any pharmaceutical company, biomedical device company, or other company that would potentially financially benefit from the faculty member’s research.	327
n. Receiving salary or any form of compensation from any pharmaceutical company, biomedical device company, or other company that would potentially influence the faculty member’s instruction of students or provision of CME.	327
o. Failure to abide by the ethical standards for research as set forth by the college.	327
p. Other violations considered as unprofessional or unethical or which are in general disruptive to the business of the college.	327
It should be noted that certain misconduct may be covered by other policies of the College, such as the VCOM Discrimination, Harassment, and Violence Policy and Procedures, and the College reserves the right to conduct proceedings under the policy it ...	327
2.1 Misconduct Disciplinary Action	328
2.2 Misconduct Appeal Process to Request a Hearing	329
All hearing procedures are confidential, and any public discussion by the parties must be avoided. Discussion of the details of the hearing outside of the Hearing Committee is prohibited except as required by law. For the protection of all concerned...	329
2.3 Misconduct Hearing Procedures	329
3. duration of policy	330
G001 VCOM Policy for Planning and Promoting Graduate Medical Education.pdf	761
1. history of support for graduate medical education and opti	761
VCOM recognizes that osteopathic medical education is a continuum. Prior to 2008, in their first year of existence, VCOM began residency development as a member of AOPTIC; transitioning to being the primary supporter of an American Osteopathic Associ...	761
2. POLICY	762
3. PROCEDURES	762
4. duration of policy	763
S009 VCOM Policy on Assuring the Clinical Education Curriculum.pdf	624
1. purpose	624
2. core clinical education at vcom	624
3. duties of the clinical affairs division	625
4. identification and appointment of clinical faculty	626
5. assuring clinical rotations and clinical capacity	627
5.1 Clinical Education Core Site Closures	627
5.2 Clinical Education Interruption Due to Critical Events	628
6. clinical assignment procedures	629
7. duration of policy	630
U012 VCOM Compensation and Equity in Pay Policy and Procedures.pdf	414
1. purpose	414
2. salary anti-discrimination policy	414
3. posting of salary and pay bands	415
4. determining initial salary	415
5. new hire performance evaluation	415
6. employee change of status	415
7. due process for employees seeking to improve their status prior to termination	417
8. annual employee performance evaluation	418
9. annual salary review and merit increase determination	419
10. pay equity audit	420
11. pay equity grievance process	421
12. duration of policy	421
U031 VCOM Policy on Safety and Health.pdf	549
1. purpose	549
The purpose of the VCOM Campus Health and Safety Policy is to promote the health, safety, and well-being of students, faculty, staff, and visitors. This policy identifies the authority and responsibility for the proper management of the college’s hea...	549
2. policy statement	549
3. compliance responsibility	549
3.1 Department of Operations	549
3.2 Department/Division Officers/Supervisors	550
3.3 Employees, Students, and Visitors	550
4. maintenance of campus facilities	550
4.1 Continuous Inspection Process (CAP)	551
4.2 Facilities Needs Assessment	552
4.3 Help Desk Ticketing System	552
5. campus access and safety	552
Campus Safety Officers are always on duty after normal business hours on evenings and weekends while the building is open to students and are available for general security and safety issues. Campus Safety Officers are available to escort students to...	553
5.1 Inclement Weather and Other Emergency Notifications	553
5.2 Emergency Preparedness, Response and Evacuation Procedures	554
5.3 Fire Safety	555
5.4 Firearms and Weapons	556
5.5 Tobacco, Nicotine, and Vape Free Campus	556
5.6 Alcohol and Drug Free Campus	557
5.7 Free from Impairments that Place Patients at Risk	557
5.8 Protection from Discrimination, Harassment, and Violence	557
6. environmental and occupational exposure and universal precautions	558
6.1 Pregnancy, Allergies, and Student Participation in Special Environments	558
6.2 Universal Precaution	559
6.3 Occupational Exposure to Bloodborne Pathogens	560
6.4 Infectious Disease Prevention	563
7. healthcare and insurance	564
7.1 VCOM Student Mental Health, Physical Health and Health Insurance	564
7.2 Employee Mental Health, Wellness, and Health Insurance	565
8. fatigue mitigation	565
8.2 Signs of Fatigue	565
8.2 Common Cause of Fatigue	566
8.3 Strategies To Be Used For Fatigue Mitigation	566
8.4 Identification of a Fatigued Physician/Student Involved in Patient Care	567
8.4.1 Responsibilities of the Supervising Clinical Faculty Member	567
8.4.2 Responsibilities of the Student	568
9. prevention education	568
9.1 Prevention and Awareness Education for Students	568
9.2 Prevention and Awareness Education for Employees	569
10. duration of policy	569
S015 VCOM Policy Professional & Ethical Standards Board.pdf	692
Edward Via College of Osteopathic Medicine	692
1. Purpose	692
2. Professional and Ethical Standards Board	692
2.1 Notice of Possible Suspension While Under Review	693
2.2 Choices for Review by the PESB, Three-Person Panel, or Campus Dean	693
2.2.1 Notice of Review by the PESB, Three-Person Panel, or Campus Dean	693
2.2.2 Review by the PESB	694
2.2.3 Review by the Three-Person Panel	695
2.2.4 Review by the Campus Dean	696
2.2.5 Appeal Process	696
Upon receiving written notification from the Campus Dean, the student, within seven (7) calendar days, may appeal the Campus Dean’s decision to the Provost. The Provost has discretionary power to affirm, modify, or remand the decision. The appeal mu...	696
3. duration of policy	696
U018 VCOM Policy on Medical Treatment of VCOM Students and Employees by VCOM Physician Faculty and Other VCOM Students.pdf	444
1. purpose	444
2. on-campus treatment by vcom physician faculty	444
2.1 Emergency Medical Treatment by VCOM Physician Faculty	445
3. off-campus treatment by vcom physician faculty	445
4. student participation in other students’ healthcare	446
5. duration of policy	446
S017 VCOM Policy Health & Counseling Services Policy.pdf	702
1. purpose	702
2. vcom internal student counseling services	702
3. external counseling services	703
3.1 24-Hour/365 Days a Year Emergency Counseling Services	703
4. health services	703
5. duration of policy	704
S011 VCOM Medical Student Patient Care Supervision and Expectations for Performance in Patient Care Policy.pdf	633
1. purpose	633
2. regulated medical practice/medical legal limitations	633
2.1 Expectations of VCOM	635
2.2 Expectations of Supervising Faculty Physicians/Clinical Faculty	636
2.3 Expectations of Medical Students	637
3. expectations for student performance in patient care	639
4. duration of policy	641
F014 VCOM Campus Faculty Assembly, Campus Faculty Senate, and College-Wide Faculty Senate Policy and Procedures.pdf	335
1. purpose	335
2. overview	336
3. campus faculty assembly	336
3.1 Membership of the Campus Faculty Assembly	336
3.2 Meetings of the Campus Faculty Assembly	336
4. campus faculty senate	337
4.1 Duties of the Campus Faculty Senate	337
4.2 Membership of the Campus Faculty Senate	337
The Campus Faculty Senate shall consist of seven voting representatives (Campus Senators) elected from the ranks of the Campus Faculty Assembly. Members of the Campus Faculty Assembly will elect their own Campus Senators. Campus Senators will serve ...	337
4.3 Officers of the Campus Faculty Senate	337
4.4 Meetings of the Campus Faculty Senate	338
5. college-wide faculty senate	339
5.1 Duties of the College-wide Faculty Senate	339
5.2 Membership of the College-wide Faculty Senate	339
The College-wide Faculty Senate will consist of twelve voting representatives (College Senators). College Senators will serve two-year terms and may not serve more than three consecutive terms. The College-wide Faculty Senate shall consist of:	339
a. The Chair of each Campus Faculty Senate (fulfilling four College Senator positions).	339
b. The Chair-Elect of each Campus Faculty Senate (fulfilling four College Senator positions).	339
c. One additional Campus Senator will be elected from the membership of the Campus Faculty Senate (fulfilling the remaining four College Senator positions). Each Campus Faculty Senate will elect this additional member from their campus.	339
Representation of the College-wide Faculty Senate should be made up as follows:	339
5.3 Officers of the College-wide Faculty Senate	340
5.4 Meetings of the College-wide Faculty Senate	341
6. campus faculty assembly, campus faculty senate and college-wide faculty senate meeting guidelines	341
6.1 Voting Procedures	341
6.2 Consensus	341
6.3 Minutes	341
6.4 Reports	342
7. resignation or other vacancy of campus and college-wide faculty senators	342
8. duration of policy	342
S001 VCOM Policy Admissions for the DO Program.pdf	579
1. purpose	579
2. notice of nondiscrimination	579
3. recruitment priorities	580
4. minimum requirements for interview and admission	580
4.1. AACOMAS Application	582
4.1.1 Official Transcripts	583
4.2. VCOM Secondary Application	583
4.2.1 Requirement to Report Charges or Arrests	584
4.3. Interview Selection and Admissions Process	585
4.4. Rescinding Admission Offer	585
5. early decision admissions track	585
6. duration of policy	586
U001 VCOM Notice of Nondiscrimination and Diversity.pdf	344
1. notice of nondiscrimination	344
2. duration of policy	345
U024 VCOM Policy on Administrative Staff, Classified Staff, and Select Wage Employees Recruitment.pdf	509
1. purpose	509
2. notice of nondiscrimination	509
3. approval for filling a position	510
4. sourcing of applicants	510
5. initial applicant screening	510
6. interviews	511
7. candidate selection	511
8. references, social media, and background checks	512
9. offer extension	512
10. acceptance of offer	513
11. difficult recruitments	513
12. duration of policy	513
U011 VCOM Discrimination, Harassment, and Violence Policy and Procedures.pdf	392
1. purpose	392
2. discrimination, harassment, and violence	392
2.1 Violation of the Discrimination, Harassment, and Violence Policy	393
3. discrimination	393
3.1 Sexual Discrimination	394
4. Harassment	394
4.1 Sexual Harassment	395
5. violence	396
6. definitions for purposes of the title ix final rule	396
7. reporting	399
7.1 Reports of Sex Discrimination, Including Sexual Harassment	400
7.2 Reports of Discrimination, Harassment, or Violence	400
Reports of discrimination, harassment, or violence, other than sexual harassment occurring in the education program or activity of the College against a person in the United States, are addressed in the VCOM procedures for Discrimination, Harassment, ...	400
8. grievance process for claims of sexual harassment occurring in the education program or activity of the college against persons in the united states	400
8.1 General Requirements	400
8.2 Receipt of Formal Complaint	401
8.3 Dismissal of a Formal Complaint	402
8.4 Consolidation of Complaints	403
9. investigation of a formal complaint	403
10. hearings	404
10.1 Hearing Officer(s)	404
10.2 Live Hearings	404
10.3 Advisors	404
10.4 Order of Hearing	405
10.5 Cross-Examination	405
10.6 The Record	405
11. determination regarding responsibility	405
12. appeals	406
13. informal resolutions	407
14. recordkeeping	408
15. retaliation	408
16. miscellaneous	409
16.1 Emergency Removal	409
16.2 Administrative Leave	409
16.3 Delays	409
17. grievance procedures for discrimination, harassment, and violence other than sexual harassment provided for in section 8 et seq	410
17.1 General Requirements	410
17.2 Receipt of a Report	410
17.3 The Investigation Process	411
17.4 Appeal	412
17.5 Miscellaneous	412
17.6 Retaliation	412
18. Duration of Policy	412
APPENDIX A	413
U005 VCOM Policy Federal Procurement.pdf	369
1. General policy	369
2. Code of ethics	369
3. Acquisition procedures	370
4. additional policies when using federal funds to purchase	371
5. Duration of Policy	371
S013 VCOM Policy Minimal Health Requirements for Admission.pdf	658
1. purpose	658
2. minimal health requirements for admission and continued enrollment	658
2.1 Submission Requirements	659
2.2 History and Physical Examination Requirement	659
2.3 Required Laboratory Tests and Immunizations	660
2.4 Optional Laboratory Tests and Immunizations	672
2.5 Chronic Infectious Diseases and/or Conditions with Increased Risk for Infection	673
2.6 Expert Panel for Infectious Disease Considerations	673
3. disability insurance	674
4. liability insurance	674
Students currently enrolled as full-time students in good academic standing at VCOM and who are expected to graduate with the degree of Doctor of Osteopathic Medicine are covered by VCOM's liability insurance coverage on approved curriculum such as cl...	674
5. health insurance	674
6. duration of policy	675
U033 VCOM Administrative Designee Policy.pdf	576
1. purpose	576
2. appointment of an administrative designee	576
3. responsibilities of the administrative designee	577
4. notification to stakeholders	577
5. duration of policy	577
U021 VCOM Records Retention Policy.pdf	465
1. purpose	465
2. records retention	466
3. records related to subpoenas or litigation	466
3.1. Records Related to Audits, Inspection, or Litigation	467
3.2. Subpoenas for College Records	468
4. records retention schedule	468
5. records storage	469
6. disposition of records	469
7. ferpa – student educational records	470
8. employee records	471
9. policy review and enforcement	471
10. duration of policy	472
S014 VCOM Policy Code of Conduct.pdf	676
1. purpose	676
2. vcom honor code of conduct	676
3. the honor code council intervention sub-committee (hccis)	679
4. the honor code council (hcc)	680
4.2 The Honor Code Council Business Meetings and Quorum	681
4.3 Honor Code Investigation (HCI)	681
4.4 Honor Code Hearing	682
4.5 Classification of Offenses and Sanction	684
4.6 Rights and Obligations of the Accused	685
4.7 Rights and Obligations of the Reporter	686
4.8 Rights and Obligations of the Advisor	686
4.9 Rights and Obligations of an Announced Witness	687
4.10 Appeals	687
4.11 Extenuating Circumstances	688
4.12 Definitions	688
5. duration of policy	689
S019 VCOM Student Promotion Board Policy and Procedures.pdf	746
1. purpose	746
2. duties of the promotion board	746
2.1 Academic Year Promotions and Graduation	746
2.1.1 The OMS 1 and OMS 2 Promotion Process	746
2.1.2 The OMS 3 Promotion Process	746
2.1.3 The OMS 4 Promotion Process and Recommendation for Graduation	746
2.2 Assessment of Academic Progress	747
The Promotion Board is convened at the end of each block/rotation, after all grades have been determined by the Associate Dean for Medical Education, the Associate Dean for Clinical Affairs, and/or the Associate Dean for OMS 4 and GME, to review stude...	747
2.2.1 Reasons to Call a Promotion Board Meeting for OMS1 and OMS 2 Students	747
2.2.2 Reasons to Call a Promotion Board Meeting for OMS 3 and OMS 4 Students	748
2.3 Special Meetings of the Promotion Board	749
2.4 Administrative Resolutions Not Requiring Referral to the Promotion Board	750
Certain academic difficulties/issues are referred directly to the Campus Dean for administration of actions dictated by VCOM policy instead of being referred to the Promotion Board. In addition, some academic difficulties allow for an automatic remed...	750
3. promotion board membership	752
4. promotion board procedures	752
A. At the conclusion of the academic block/rotation, the Associate Dean, appropriate for the year of the student, may convene the Promotion Board:	752
 The Associate Dean for Medical Education convenes and Chairs the Board for all OMS 1 and OMS 2 cases.	752
 The Associate Dean for Clinical Affairs convenes and Chairs the Board for all OMS 3 cases.	752
 The Associate Dean for OMS 4 and GME convenes and Chairs the Board for all OMS 4 cases.	752
B. Once a student has been deemed to be experiencing difficulty in making academic progress that warrants a Promotion Board review, the appropriate Associate Dean will meet with each student to notify them of their final course grade (or component gra...	752
 The Associate Dean will also inform the student of the Promotion Board process and answer any questions the student has. This includes making the student aware that:	752
o Prior to the Promotion Board meeting, each student coming before the Board must submit a letter presenting any issues or considerations that they wish to make known to the Promotion Board. The student must submit any information they plan to presen...	752
o Student attendance at the Promotion Board meeting is required. Students in the OMS 3 or OMS 4 years who are at distant clinical sites may be approved by the Associate Dean to attend via appropriate video conferencing technology. OMS 1 – OMS 4 stud...	753
o The CIFSS mental health counselor will be present to provide student support but will not share confidential information about the student with the Promotion Board.	753
o The Class President may be present to discuss and answer any questions on course issues or block issues that may have impacted the class as a whole. The Class President is not in attendance to serve as a character witness or advocate for the student.	753
o No other individuals are permitted to attend the Promotion Board meeting on the student’s behalf.	753
 Following the meeting with the student, the Associate Dean will follow-up by emailing the student the standard Promotion Board notification email.	753
C. The appropriate Associate Dean will report the reason the student has been brought before the Promotion Board, the academic progress of the student, any assistance that the student has received or has been offered, and efforts by the student to imp...	753
5. promotion board recommendations	754
5.1 Recommendations by the Promotion Board for OMS 1 and OMS 2 Students Who Have Been Referred for F Course Grade(s)	754
5.2 Recommendations for OMS 1 and OMS 2 Students Who Have Been Referred for Repeated F Grades of Required Components of a Course(s)	755
5.3 Recommendations for OMS 3 and OMS 4 Students Who Have Been Referred for F Clinical Rotation Grades	755
5.4 Recommendations for OMS 1 – OMS 4 Students for a GPA of 2.79 or Less	756
5.5 Additional Recommendations	757
6. promotion board recommendation notification and appeals process	757
 For students who are recommended to be allowed to remediate and be placed on academic probation, the Chair will notify the student, via email, of the recommendation of the Promotion Board.	757
 For students who are recommended to repeat an academic year or be dismissed, the Chair will notify the student in-person of the recommendation of the Promotion Board and will follow with an email copy of the recommendation letter. The Mental Health...	757
Upon receiving the decision from the Campus Dean, the student, within seven working days, may appeal the Campus Dean’s decision to the Provost. In lieu of appealing, the student may waive their right to appeal by so indicating in the appropriate plac...	758
While the student is awaiting the Promotion Board’s recommendation, Campus Dean’s decision, or Provost’s decision, the student must attend scheduled class(s)/rotation(s) and must take exams, including remediation exams.	758
 Exam/course grades will be released to the student during this time, including students who are in the appeal process, so that they can monitor their progress and prepare appropriately for subsequent exams; however, grades will not be recorded unles...	758
 Numeric grades of remediation exams will not be released to the student, but the student will be notified whether they pass or fail; this includes students who are in the appeal process. In addition, remediation exams are not released or reviewed, a...	758
7. request for special considerations and/or the need for accommodations	759
Students may not request special consideration for a current exam/course/rotation failure or prior exam/course/rotation failure for a condition that was diagnosed or brought to the college’s attention after the failures have occurred. Considerations ...	759
Students who are approved by the Campus Dean or Provost to continue in the curriculum and who believe that they are in need of Section 504 accommodations or those who are referred by the Promotion Board to seek accommodations should contact the Center...	759
8. duration of policy	759
S002 VCOM Policy Attendance.pdf	588
1. purpose	588
2. attendance requirements for oms 1 and oms 2 students	588
2.1 Mechanism to Verify Attendance – OMS 1 and OMS 2 Students	589
2.2 OMS 1 and OMS 2 Excused Absences	589
2.2.1 Planned Excused Non-Medical Absences for OMS 1 and OMS 2 Students	589
2.2.1a OMS 1 and OMS 2 Conference Attendance	590
2.2.2 Planned Excused Medical Absences for OMS 1 and OMS 2 Students	591
2.2.3 Unplanned Excused Absences for OMS 1 and OMS 2 Students	591
2.2.3a Sudden Illness or Medical Emergency of the Student	592
2.2.3b Non-Medical Emergency or Medical Emergency of an Immediate Family Member	592
2.3 OMS 1 and OMS 2 Unexcused Absences	593
2.4 Consequences for Not Meeting the Requirements of the Attendance Policy	593
3. attendance requirements for oms 3 and oms 4 students	594
3.1 Didactic, Case Presentations, and OMM Workshop Attendance	595
3.1.1 Didactic Attendance	595
3.1.2 OMM Workshop Attendance	595
3.1.3 Case Presentation Attendance	595
3.2 Mechanism to Verify Attendance – OMS 3 and OMS 4 Students	596
3.3 OMS 3 and OMS 4 Excused Absences	596
3.3.1 Planned Excused Absences for OMS 3 and OMS 4 Students	596
3.3.1a OMS 3 and OMS 4 Conference Attendance	597
3.3.2 Unplanned Excused Absences for OMS 3 and OMS 4 Students	598
3.3.2a Sudden Illness or Medical Emergency of the Student	598
3.3.2b Non-Medical Emergency or Medical Emergency of an Immediate Family Member	599
3.4 OMS 3 and OMS 4 Unexcused Absences	599
3.5 Consequences for Not Meeting the Requirements of the Attendance Policy	599
4. tardiness	600
4.1 OMS 1 and OMS 2 Tardiness	600
4.2 OMS 3 and OMS 4 Tardiness	600
5. duration of policy	600
U021 Record Retention Schedule.pdf	473
Sheet1	473
S018 VCOM Grading, Satisfactory Academic Progress, and Graduation Requirements Policy and Procedures.pdf	706
1. purpose	706
2. academic grading, promotion and graduation	706
3. educational conflicts of interest and recusal	707
4. oms i and oms ii grading	709
4.1 Grading Scale	709
During the first two years, most courses have a traditional letter grade (A, B+, B, C+, C, and F) and are calculated into the GPA. Other components of the curriculum are awarded a pass / fail grade.	709
4.2 Grade Point Average (GPA)	709
4.3 Finalization and Changes to Course Grades	709
5. oms i and oms ii satisfactory academic progress	710
5.1 OMS 1 and OMS 2 Course Remediation	710
5.2 F Course Grade	712
5.3 Repeated Course(s)	712
6. oms iii and oms iv grading	712
6.1 Grading Scale	712
6.2 Grade Point Average (GPA)	713
6.3 Finalization and Changes to Course Grades	713
7. oms iii and oms iv satisfactory academic progress	714
7.1 End of Rotation Exam Remediation and/or Failure	714
Students must pass each end of rotation exam with a C (70%) or better to receive a passing grade for the clinical medical knowledge module. Students who fail an end of rotation exam but pass the clinical rotation evaluation component have a second op...	714
If the student is allowed to repeat the rotation, all components of the rotation must be repeated and the repeated rotation must be with a different preceptor than the one from the original rotation that the student failed. Once repeated, the transcr...	714
Since all components of the rotation must be repeated, the transcript will also show both the initial clinical rotation competency evaluation course and the repeated clinical rotation competency evaluation course. The repeated clinical rotation compe...	715
If the Promotion Board does not recommend the student be allowed to repeat the rotation and the student is in the appeal process when the next rotation begins, the student will be allowed to attend the rotation and sit for the end-of-rotation exam whi...	715
7.3 Clinical Rotation Competency Evaluation Failure	715
7.3 Failure to Obtain a Clinical Rotation Performance Evaluation	716
7.4 Clinical Rotation Repeated Performance Issues	717
8. in progress/incomplete grades	717
8.1 IP Course Grade	717
8.2 INC Course Grade	718
9. Audited Course(s)	718
10. academic probation	718
11. altered degree plan of study	719
11.1 Failure to Make Academic Progress While on an Altered Degree Plan	720
12. comprehensive Testing	720
12.1 COMSAE Phase 1: A Comprehensive Review Exam	720
12.1.1 COMSAE Phase 1: First Attempt	721
12.1.2 COMSAE Phase 1: Second Attempt	723
12.1.3 COMSAE Phase 1: Third Attempt	726
12.2 COMSAE Phase 2: A Comprehensive Review Exam	729
12.2.1 COMSAE Phase 2: First and Second Attempt	730
12.3 COMPE: A Comprehensive Osteopathic Medical Performance Exam	733
12.3.1 COMPE: First Attempt	733
12.3.2 COMPE: Second Attempt	734
13. national board exams: comlex level 1 and comlex level 2 ce	734
13.1 COMLEX Level 1	734
VCOM students are required to pass the National Board of Osteopathic Medical Examiners’ (NBOME) COMLEX Level 1 following completion of the OMS 2 year. Students are approved to sit for COMLEX Level 1 after successfully passing all requirements of the ...	734
Students are notified in early January of their release to schedule the COMLEX Level 1 exam and the approved time period for testing by the Associate Dean for Pre-Clinical Education and the Center for Institutional, Faculty, and Student Success (CIFSS...	734
Students must sit for COMLEX Level 1 by the first day of the OMS 3 year to be eligible for promotion to the OMS 3 year. Any student who has not taken the exam by this date will be placed on a temporary administrative withdrawal by the Campus Dean, wi...	734
Students must pass COMLEX Level 1 by the first day of their second semester of the OMS 3 year in order to be promoted to the second semester of the OMS 3 year. Those students on an ADPOS will have a different date for the beginning of their second se...	734
13.1.1 COMLEX Level 1: Failure of the First or Additional Attempts	735
 Students whose rotations are delayed due to a COMLEX Level 1 issues will be placed on an Altered Degree Plan of Study (ADPOS). For students placed on an Altered Degree Plan of Study for failure of COMLEX Level 1, every attempt will be made to provi...	738
 VCOM students are limited to four scored attempts to pass COMLEX Level 1. As successful passage of COMLEX Level 1 is a requirement for graduation, those students who do not pass within four attempts will be dismissed by the Campus Dean.	738
13.2 COMLEX Level 2 CE	738
13.2.1 COMLEX Level 2 CE: Failure of the First or Additional Attempts	739
13.2.2 COMLEX Level 2 CE: Students Who Have Not Passed by the Date of Graduation	741
14. maximum length of completion	742
VCOM requires each single degree student to complete the DO degree within 150% of the standard time to achieve the degree (six years following matriculation).	742
15. graduation requirements	742
16. duration of procedure	744
F007 VCOM Faculty Appointment Promotion and Tenure Policy and Procedures.pdf	296
1. purpose	296
2. faculty classifications	296
2.1 Academic Track Faculty, Full-time	296
2.2 Academic Track Faculty, Part-time	297
Part-time academic track faculty may be biomedical, clinical, or research faculty employed by VCOM. Part-time academic track faculty must provide significant teaching contributions to the academic program in order to qualify as part-time academic tr...	297
 Are those faculty who are employed directly by VCOM but whose services dedicated to teaching, research and scholarly activity, and service of VCOM students and residents are less than 32 hours per week.	297
 Includes those faculty with emeritus status.	297
Part-time academic track faculty have a written employment agreement with VCOM and are held responsible to an academic discipline and department to perform teaching duties. Part-time academic track faculty generally have limited responsibility for re...	297
Part-time academic track faculty are paid by VCOM for their services provided; however, their employment does not include full-time benefits, as they are not working full-time for VCOM.	297
Part-time academic track faculty have membership in the VCOM Faculty Assembly, but do not hold voting privileges, and have representation through the VCOM Faculty Senate. However, part-time academic track faculty are not eligible for tenure.	297
2.3 Clinical Track Faculty	297
2.4 Research Track Faculty	299
Research track faculty seeking advancement in rank must contribute to VCOM’s research mission and to scholarly activity under VCOM’s research (regardless of employer).	299
Research track faculty do not have membership in the VCOM Faculty Assembly, do not have representation through the VCOM Faculty Senate, and are not eligible for tenure.	299
2.5 Adjunct Faculty	299
3. appointment, promotion, and tenure	300
3.1 Board Certification and Medical Licensure Requirements	300
Board Certification Requirements have changed throughout the years and so different levels of Board Certification are appropriate and are according to the year of graduation, to the area of teaching, and to the location of the teaching.	300
 Clinical Track Faculty who teach in the patient care environment at a VCOM affiliated core rotation site must:	300
o hold a current medical license in the state in which they practice with no sanctions; and	300
o have had AOA or ABMS board certification/board eligibility in the specialty being taught at some time in their career. Board eligibility is defined as having a pathway toward board certification or re-certification.	300
 Temporary faculty who teach in the patient care environment at a non-core rotation site must:	300
o hold a current medical license in the state in which they practice with no sanctions.	300
o It is preferred that these faculty have had AOA or ABMS board certification/board eligibility in the specialty being taught at some time in their career; however, it is not required.	300
 Faculty who have completed their MD or DO degree outside the United States and whose clinical practice is limited to the international setting must be fully qualified for their positions according to the laws within that country and must meet the co...	301
3.2 Academic Rank	301
Academic rank will be assigned according to the criteria stated under Faculty Appointments and Promotion and is subject to approval by the appropriate Campus Dean, Provost, and final approval of the Board.	301
3.2.1 Assistant Instructor	301
3.2.2 Instructor	301
3.2.3 Assistant Professor	302
3.2.4 Associate Professor	302
3.2.5 Professor	303
Candidates for promotion to the rank of Professor must complete five full years of academic teaching, research and scholarly activity, and service at the rank of Associate Professor to be eligible to apply for promotion to the rank of Professor. In a...	303
3.3 The Appointment, Promotion, and Tenure Committee	304
3.4 Initial Faculty Appointment	304
3.4.1 The Application Process for Initial Appointment	305
3.4.2 The Review Process for Initial Appointment	307
3.5 Temporary Initial Appointment	310
3.6 Appointment Re-Credentialing	310
All clinical track faculty will undergo appointment re-credentialing five years following their date of initial appointment and every five years thereafter. Full- and part-time employed Academic Track faculty at VCOM are not required to participate i...	310
3.7 Appointment Re-Activation	311
3.8 Faculty Promotion in Academic Rank	311
3.8.1 Faculty Performance and Service Expectations for Promotion to the Ranks of	312
Instructor, Assistant Professor, and Associate Professor	312
3.8.2 Faculty Performance and Service Expectations for Promotion to the Rank of	314
Professor	314
3.9 Tenure	315
3.10 The Process of Applying for Promotion in Rank or Tenure	316
3.10.1 Initiation for Promotion in Academic Rank	316
3.10.2 Initiation for Tenure	317
3.10.3 Expedited Promotion to the Rank of Assistant Professor for Obtaining a Doctoral-Level Degree or Due to Revised APT Policy	317
3.10.4 Faculty Portfolio for Consideration of Promotion in Rank	318
3.10.5 The Review Process for Promotion and Tenure	322
4. the review process for equity in promotion and tenure	325
5. honorary appointments	325
6. duration of policy	325
The Appointment, Promotion and Tenure of Faculty Policy and Procedures is effective as of the date above and will remain effective until amended or terminated by the President, with approval by the Board of Directors.	325
F001 VCOM Policy on Faculty Recruitment and Selection.pdf	263
1. purpose	263
2. notice of nondiscrimination	264
3. academic, research, and adjunct track faculty recruitment and selection process	264
3.1 Approval for Initiating the Faculty Recruitment Process	264
3.2 Sourcing of Applicants	264
3.3 Initial Applicant Screening	264
3.4 Search Committee	265
For individual campus hires, the Campus Dean will serve as the hiring officer and will appoint a Search Committee. The Campus Dean will review the appropriate candidates with the Provost prior to inviting them for interview. The Search Committee wil...	265
3.5 Interviews	265
3.6 Candidate Selection	266
3.7 References, Social Media, and Background Checks	266
3.8 Offer Extension	267
3.9 Acceptance of an Offer	268
3.10 Difficult Recruitments	268
4. clinical track faculty recruitment and selection	268
4.1 Application for Initial Appointment	268
4.2 The Review Process for Initial Appointment	270
4.3 Offer Extension and Acceptance of an Offer	270
5. duration of policy	271
Appendix A	272
U003 VCOM Employee Educational Aid Program Policy and Procedures.pdf	349
1. purpose	349
2. overview of the educational aid program	349
2.1 Employer Required Coursework or Degree Program Completion	350
3. eligibility criteria	350
4. the employee educational aid initial application process	350
4.1 The Employee Educational Aid Initial Application	350
4.2 Review of the Employee Educational Aid Initial Application	351
4.2.1 Approval of the Employee Educational Aid Initial Application	352
4.2.2 Denial of the Employee Educational Aid Initial Application	352
Employees must have full approval to participate in the educational aid program prior to matriculating into the desired courses or degree program. Employees who embark on taking courses or starting a program without prior approval for educational aid...	352
5. request for reimbursement for additional courses not included in the employee educational aid initial application	353
5.1 Requests for Reimbursement for Additional Courses Outside of the Scope of the Employee Educational Aid Initial Application	353
5.2 Requests for Reimbursement for Additional Courses Within the Scope of the Employee Educational Aid Initial Application	353
5.2.1 Review of Employee Educational Aid Supplemental Applications	353
5.2.1.a. Approval of the Employee Educational Aid Supplemental	354
Application	354
5.2.1.b. Denial of the Employee Educational Aid Supplemental Application	354
6. process for reimbursement	355
7. separation of employment prior to completing the agreed upon service period	356
8. duration of policy	357
U003 Educational Aid Agreement.pdf	360
Edward Via College of Osteopathic Medicine	360

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