VCOM College Catalog and Student Handbook

In addition, students who fail more than one first attempt failure of end-of-rotation examinations within a semester (i.e. failed the first attempt end-of-rotation exam for pediatrics and failed the first attempt end-of-rotation exam for surgery within the first semester), even if the student has successfully remediated the prior end-of-rotation exam on the second attempt, will be placed on academic probation (at a minimum through their OMS 3 year) by the Campus Dean. Module Course Failure Students must pass the module course with a C (70%) or better to receive a passing grade for the course. Students who pass their end-of-rotation examination but who fail to complete the other requirements of the course, will receive an “F” grade for the module course and regardless of the grade earned for the clinical rotation competency evaluation course, will be considered to have failed the rotation and will be brought before the Promotion Board. If the student is allowed to repeat the rotation, all components of the rotation must be repeated, and the repeated rotation must be with a different preceptor than the one from the original rotation that the student failed. Once repeated, the transcript will show both the initial module course and the initial clinical rotation competency evaluation course, as well as the repeated module course and the repeated clinical rotation competency evaluation course. The repeated courses will have the letter “R” at the end of the course number to reflect that they are repeated. Both the grade earned for the initial courses and the repeated courses will be recorded on the transcript, but only the repeated courses will be GPA accountable, regardless of whether the initial or repeated course grade ishigher. If the Promotion Board does not recommend the student be allowed to repeat the rotation and the student is in the appeal process when the next rotation begins, the student will be allowed to attend the rotation and sit for the end of-rotation exam while waiting on the results of the appeal. However, the rotation nor the exam of a student on appeal will be graded or recorded until/unless the appeal is granted. The student is only allowed to sit for exams in order to allow a student, who may be successful in their appeal, to not fall behind in the curriculum and testing. Clinical Rotation Competency Evaluation Failure If a student fails the clinical rotation competency evaluation the student will be brought before the Promotion Board. If a student fails the clinical rotation competency evaluation, the student will receive an “F” grade for the clinical rotation course and will be brought before the Promotion Board. Prior to the Promotion Board meeting, the Associate Dean for Clinical Affairs or the Associate Dean for OMS 4 and GME will meet with the student to discuss the failure and will either coordinate with the appropriate Discipline Chair to review the student’s performance with the preceptor or will communicate directly with the preceptor. A written record of these discussions will be maintained by the Associate Dean. The Associate Dean will evaluate the failure in the context of the student’s overall performance and knowledge acquisition. As needed, the Associate Dean may involve the appropriate Discipline Chair to further assess the student’s deficiencies and determine the requirements for the repeat rotation. If the student is allowed to repeat the rotation, all components of the rotation must be repeated, and the repeated rotation must be with a different preceptor than the one from the original rotation that the student failed. Once repeated, the transcript will show both the initial module course and the initial clinical rotation competency evaluation course, as well as the repeated module course and the repeated clinical rotation competency evaluation course. The repeated courses will have the letter “R” at the end of the course number to reflect that they are repeated. Both the grade earned for the initial courses and the repeated courses will be recorded on the transcript, but only the repeated courses will be GPA accountable, regardless of whether the initial or repeated course grade is higher.

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