VCOM Administrative and Classified Staff Handbook

Please note that one campus closing for inclement weather or emergencies does not necessarily include the other campuses. When inclement or bad weather or an emergency (such as a power outage) forces closings, late openings, or early closings of VCOM, employees may receive full pay for these periods. Compensation for All-Day Closings (All Salaried Employees) All “non-emergency” employees absent due to an authorized closing for an entire shift will be paid for such absence. To qualify for such payment, employees must work or be on paid leave the prior scheduled workday before and the scheduled workday after the closing. Those who otherwise do not qualify for leave may apply to use their accumulated annual leave to the day of the closing. All-Day Closings for Wage Employees Wage employees will not be paid for days when VCOM is closed. Partial Day Closing When VCOM opens late or closes early, employees will be paid for the authorized absence. To qualify, employees must work all or part of the work schedule immediately before and after the scheduling change. When an employee is late to work because of transportation difficulties caused by bad weather, the lost time does not have to be made up or deducted from their leave balances if the department manager judges the loss of time to be justified. Employees should consult their supervisor to learn about the department’s procedures for notifying employees about closings and to find out whether they are classified as essential personnel. Leave Reports Requests for leave must be made using the TimeClock Plus leave tracking system. TimeClock Plus may be accessed through the implanted icons on your VCOM-issued computer. TimeClock Plus will generate an email to notify the supervisor for review and approval/disapproval of the requested leave. It is the responsibility of the employee to notify Human Resources of any days missed by submitting accurate leave requests. Failure to submit leave requests and reports for time away from work is considered falsifying information and the employee is subject to dismissal. Annual Leave Annual leave is awarded as a block of time each July 1 in accordance with the new fiscal year. The amount of annual leave awarded is dependent on the employee’s length of service and classification (administrative or classified). As a matter of integrity and professional behavior, employees must report all time they are absent from their duties and the reason they are absent from work using the TimeClock Plus leave management system. Employees absent from work, without completing such documentation, are engaged in unprofessional behavior, and in some cases, unethical behavior (receiving pay for time not worked) and may result in dismissal. Leave

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