VCOM Administrative and Classified Staff Handbook

In addition, it is the responsibility of the VCOM student patient to inform the VCOM student on rotation or VCOM student who is shadowing and the physician providing care of the presence of a VCOM rotating/shadowing student and to request that the student leave the room and not be involved in any aspect of their healthcare. As the VCOM clinical training sites may not identify the patient as a VCOM student, it is an expectation that students seeking healthcare services identify themselves as a VCOM student. Off-Campus Consultation or Academic Work When employees are invited to provide their expertise to outside institutions, they are encouraged to do so providing that such activities: 1. Are directly related to the professional interest, expertise, and improvement of the faculty or staff member. 2. Are in the best interest of the division and VCOM. 3. Do not constitute a conflict of interest. 4. Do not interfere with regular instructional duties of faculty/staff. 5. Are not funded or considered employment unless funding is designated to VCOM or unless such employment has been approved by the Campus Dean. The appropriate Campus Dean, after consultation with the employee, will determine if any financial services will remain the property of the individual or VCOM, depending upon time commitment and the freedom from VCOM duties to carry out such activities. When it is deemed that the employee will own such services, the individual employee must assume tax responsibility. In general, external funding for a full-time employee is awarded to VCOM. Employees must submit totals of the aggregate time involved in consulting within their annual staff activity report to their immediate supervisors. Failure to report paid consulting or outside income for academic work is considered unethical behavior. Outside Employment If a full-time VCOM employee accepts additional employment outside VCOM, that employment must not interfere with their VCOM duties or performance of those duties. Employees who accept outside employment must inform and gain approval from their division officer and Campus Dean in advance of accepting said employment. Privacy of Employee Records VCOM recognizes the confidential nature of the personal information in its care and always will respect the confidentiality of the personal information placed in its care. The term “personal information” has the meaning of any information or collection of information in any form, whether oral, electronic, or written that pertains to the individual excluding information that is publicly available in its entirety. Personal information will also include any publicly available information that is combined with non-publicly available information. Personal information includes, but is not limited to, name, home address, home phone number, home email address, identity verification information, Social Security Number, physical description, age, gender, salary, education, professional designation, personal hobbies and activities, medical history, employment history, credit history, contents of resume, references, interview notes, performance review notes, and emergency contact information. Personal information will not include the individual’s business title or business address and contact information when used or disclosed for the purposes of reasonable business communication. Personal information will be collected, used, and disclosed for purposes pertaining to the individual’s employment relationship with VCOM, including but not limited to, the administration of employee hiring, performance reviews, the administration of employee payroll, processing of employee benefit claims, and for the purposes of complying with all applicable labor and employment legislation. The type and amount of personal information

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