VCOM Administrative and Classified Staff Handbook

offensive sites, as determined by VCOM, is prohibited. Personal use of the Internet should be limited and must not disrupt the operation of VCOM’s network or interfere with the employee’s productivity. Visiting and/or use of Facebook or other social networking sites is not allowed during working hours. Computer use is meant for work related purposes only; therefore, when an employee is terminated or leaves the institution, email may be accessed in attempt to find missing work-related information. VCOM may create and maintain tracking logs of Internet sites accessed on the VCOM network. These logs may be reviewed by VCOM immediately or later. Additionally, as with any conduct outside of VCOM, employees can be held accountable for conduct that negatively impacts VCOM’s mission. This may include, but is not limited to, public internet and online information technology activities where employees represent themselves as a VCOM employee, inappropriately share information related to VCOM, and/or make inappropriate/unprofessional statements which may negatively impact VCOM. Please see the social media policy section below and/or refer to Policy #U006, VCOM Policy on Social Media Usage. Library, Printing and Multi-Media Services An electronic library is connected throughout VCOM via the internet. Key reference texts, journals, and library audiovisuals are kept at VCOM for employee and student convenience. Students and employees may also have site access to the Virginia Tech, Auburn University, an d University of Louisiana-Monroe libraries; however, that access may be limited to use of the library holdings on-site and are not extended to electronic libraries of those institutions or to “check out” of reserves. Off-Campus Consultation or Academic Work When employees are invited to provide their expertise to outside institutions, they are encouraged to do so providing that such activities: 1. Are directly related to the professional interest, expertise, and improvement of the faculty or staff member. 2. Are in the best interest of the division and VCOM. 3. Do not constitute a conflict of interest. 4. Do not interfere with regular instructional duties of faculty/staff. 5. Are not funded or considered employment unless funding is designated to VCOM or unless such employment has been approved by the Campus Dean. The appropriate Campus Dean, after consultation with the employee, will determine if any financial services will remain the property of the individual or VCOM, depending upon time commitment and the freedom from VCOM duties to carry out such activities. When it is deemed that the employee will own such services, the individual employee must assume tax responsibility. In general, external funding for a full-time employee is awarded to VCOM. Employees must submit totals of the aggregate time involved in consulting within their annual staff activity report to their immediate supervisors. Failure to report paid consulting or outside income for academic work is considered unethical behavior. Outside Employment If a full-time VCOM employee accepts additional employment outside VCOM, that employment must not interfere with their VCOM duties or performance of those duties. Employees who accept outside employment must inform and gain approval from their division officer and Campus Dean in advance of accepting said employment.

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