VCOM Administrative and Classsified Staff Handbook

Evening Hours and Weekends VCOM full time employees also work during evenings and on weekends.

When scheduling employees that work weeknights and weekends, the Division Officer should schedule the employee in a manner that assures they do not exceed 40 hours. Certain employees such as the library assistant and the front desk guard may not leave their area to eat; therefore, they are considered as “working” when they are eating, and the time is considered in the work hours. In this case, the Division Officer must be careful to figure the time in as work hours without requiring overtime for the workweek. In times of emergency or to meet the needs of students and VCOM, additional work may be assigned that must be completed on the weekend. In those instances, employees may be asked to work on a weekend. When college events occur on Friday or the weekend, the officers and employees should anticipate allowing time off to be taken Monday through Thursday to avoid overtime. For altered schedules, work hours may be staggered to prevent fatigue and overtime. An employee’s division leader determines work schedules according to staffing requirements. Work Attendance – Reporting (Absences or Late Arrivals) It is important to maintain a good attendance record at work; however, there will be times when employees cannot avoid being absent or late. If an employee knows in advance that they will be late or absent, it is their responsibility to tell their supervisor as soon as the need for the absence or tardiness is known. If an employee’s late arrival or absence is unanticipated, they should inform their supervisor as to the reason as soon as possible on the day that they are late or absent. It is important that the employee report absences or tardiness to the division officer or direct supervisor to avoid being charged with failure to report. In addition, staff must submit the absentee request for documentation and approval. Overtime Non-Exempt employees should not work beyond 40 hours in any one week. However, the duties of exempt employees often carry them beyond 40 hours per week. When hours for exempt employees are excessive, division officers should consider comp-time within the workweek or following week so the employee will have time for rest. Overtime is not recommended for non-exempt or wage employees. If overtime is unavoidable, written approval from an employee’s supervisor and the division officer must be obtained a minimum of two business days in advance of working over 40 hours during any workweek. Employees may not volunteer for work if that work would exceed 40 hours in one workweek, resulting in overtime. In general, non-exempt employee should be relieved of time during the same workweek to avoid overtime. Non-exempt employees shall not work overtime until written approval is received. If an employee who works during the week is required to work on the weekend in order to staff planned College events (i.e., white coat, graduation, etc.), the employee will be given compensation time so that an equal amount of time is taken in advance during the same workweek to avoid overtime. If an employee is approved to perform work related duties at home or during off hours, the non-exempt employee is required to log those work duties and the time required to perform those duties. It is not VCOM’s policy to allow work from home so this should not be a frequent occurrence. In logging those hours, should the employee find that the hours logged will lead to overtime, the employee must show the log to the Division Officer the

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