VCOM College Catalog and Student Handbook

Students must meet with the Campus Dean and Associate Dean for Student Affairs to discuss the reasons for requesting a permanent withdrawal. If approved for a permanent withdrawal, the Campus Dean will specify whether the student has the ability to reapply for readmission through the Admissions Committee. Once a permanent withdrawal has been approved by the Campus Dean, the Associate Dean for Student Affairs will file a Change of Status Form, which is signed by the student, noting the type of permanent withdrawal. To be deemed withdrawn in good standing, the student must be in good academic standing, complete all paperwork, return all VCOM issued items, and follow all VCOM procedures during the withdrawal process. Failure to complete the designated process will result in a hold placed on the release of all academic records and/or a dismissal status being awarded and recorded on the transcript. In addition, failure to provide documentation in a timely manner could result in a guaranteed readmission becoming void. A student on a permanent withdrawal no longer attends classes, participates in college programs, or uses College facilities, and may be entitled to refunds of tuition and fees. Any student on a permanent withdrawal who visits campus is considered a “guest” of their hosts and is not eligible for college services that are designed for enrolled students. A student who cannot complete a course due to taking a permanent withdrawal will have “WD” (Withdrawn) recorded for the courses they are enrolled in and have not completed at the time of the temporary withdrawal. Requesting to Return to the Academic Program from a Temporary Withdrawal A student on an approved temporary withdrawal will not be re-enrolled or permitted to resume their studies until the Campus Dean makes a fact-specific assessment of the circumstances and concludes that the circumstances that brought about the temporary withdrawal no longer exists or the situation can be mediated by reasonable modification or accommodation. Because every student’s situation is different, the Campus Dean evaluates each application on a case-by-case basis. The Campus Dean looks for honest, self-reflective responses, evidence of substantive work, and indications that students are ready to return. When considering the student’s request to return from a Temporary Withdrawal, the Campus Dean may require a second opinion or may ask for additional information. The College is not obliged to approve a student’s request to return from a Temporary Withdrawal. Students who have not satisfactorily met the conditions set forth by the Campus Dean, Provost, Promotion Board, and/or Professional and Ethical Standards Board, are not permitted to return and may be dismissed by the Campus Dean. Students on an approved Temporary Withdrawal who wish to re-enroll must submit a written request to the Campus Dean. The request must include: • A short (2-4 page) explanation of why the Temporary Withdrawal was required, a summary of things accomplished or conditions resolved during the Temporary Withdrawal, an explanation of why they believe they are ready to return, and the requested date of return to the academic program. • Required additional documentation: o Temporary Academic Withdrawal Proof of successful completion of the program/activity (i.e. transcript, proof of research activity, completion certificate, etc.). If courses are in progress or if an official transcript is not yet available, an unofficial transcript may be sufficient for the re-enrollment process; however, an official transcript must be submitted when available. The Campus Dean may require additional information as deemed appropriate.

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