VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #S018

9. AUDITED COURSE(S) The Campus Dean or Provost may require the repeat of an entire academic year and may require the student to audit a course(s) the student has already passed. In this case, the student may be required to attend the course(s) and pass all exams for the audited course; however, the initial course grade will remain on the transcript and be GPA accountable. Once audited, the student’s academic record will show the audited course with a grade of “Au” but will not be GPA accountable. Tuition is not charged for audited courses. Exact stipulations as to repeated course requirements will be outlined, in writing, for the student prior to repeating the academic year. 10. ACADEMIC PROBATION Academic Probation is a formal status imposed on a medical student as a result of a ruling by the Campus Dean or Provost, following a recommendation by the Promotion Board, when the student failing to make satisfactory academic progress and/or has not met the minimum standards required for good academic standing. Academic Probation serves as an official notice that the student must improve academically and meet or exceed the minimum academic standards. When a student is placed on Academic Probation, this status replaces the student’s prior status of “good standing” for the duration of the probationary period. The status of academic probation formally notifies the student, faculty, and administration that the student has experienced academic difficulty and requires additional academic support, which may include counseling, tutoring, or other academic interventions designed to address identified deficiencies. Any student who fails to demonstrate adequate academic progress will be placed on academic probation by the Campus Dean or the Provost and will be notified of this status in writing by the Campus Dean or the Provost. Upon recommendation of the Promotion Board, the Campus Dean or Provost will determine the length of academic probation, which is generally not less than one calendar year, or until the student is formally released from academic probation by the Campus Dean or Provost. During the period of academic probation, the Campus Dean or the Provost may limit a student’s participation in extracurricular activities when deemed necessary to support the student’s academic success and ensure appropriate focus on remediation and progression in the curriculum.

Academic Probation is not reported on the transcript; however, academic probation is required to be reported as a component of the Medical Student Performance Evaluation (MSPE).

The Associate Dean and the Campus Dean will meet to review the record of each student on academic probation each block/rotation to evaluate the student’s academic progress. At the end of any block/rotation where a student on academic probation does not make academic progress (by earning additional grades below 70% or failing to pass the clinical rotation evaluation, their GPA falling below

VCOM Grading, Satisfactory Academic Progress, and Graduation Requirements Policy and Procedures

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