VCOM College Catalog and Student Handbook

In the case of a Three Person Panel review, the Panel determines if a violation has occurred and the Chair notifies the Campus Dean of the findings, verbally and in writing, along with their recommendations for action to be taken (if any) within 14 calendar days of the review. The Chair also provides a summary report of the Panel meeting that includes the evidence gathered and presented to the Panel in the meeting that was utilized by the Panel in their decision-making process. The Chair of the Panel shall also provide a letter to the student with a succinct summary of the findings and the recommendations made to the Campus Dean within the 14 calendar days. The Chair will also notify the student by email that the letter is available, and the letter will be attached to the student email. Following the hearing, it is the responsibility of the student to be in touch with the Chair by email or phone to assure they receive the communication of the Panel recommendations to the Campus Dean. Following receipt of the recommendations of the Three-person Panel, the Campus Dean then has discretionary power to affirm, modify, or remand the decision and will act on the Three-person Panel recommendations within fourteen (14) calendar days following receipt of the letter from the Panel. A letter will be sent to the student by the Campus Dean on or before the fourteenth day informing the student of the Campus Dean’s decision. Upon receipt of the letter, the student should make an appointment to meet with the Campus Dean to discuss the terms of the decision. The meeting between the student and the Campus Dean must occur within seven (7) calendar days of the decision being sent. The Campus Dean may request the student to come to campus to receive the letter in advance of mailing. Review by the Campus Dean Upon request of the student for his/her case to be heard solely by the Campus Dean, and if the Campus Dean is willing to hear the case, the Campus Dean will determine if a violation has occurred and will determine the action to be taken (if any) within 14 calendar days of the review. In reviewing the case, the Campus Dean will not only consider the current case but will also consider any previous violations that have occurred, which includes any existing behavioral probationary status. The alleged offender will be notified of the decision, in writing, within 14 calendar days. Upon receipt of the letter the student should make an appointment to meet with the Campus Dean to discuss the terms of the decision. The meeting between the student and Campus Dean must occur within seven (7) calendar days of the Campus Dean’s decision being sent. The Campus Dean may request the student to come to campus to receive the letter in advance of mailing. Appeal Process Upon receiving written notification from the Campus Dean, the student, within seven (7) calendar days, may appeal the Campus Dean’s decision to the Provost. The Provost has discretionary power to affirm, modify, or remand the decision. The appeal must be in writing and be based upon new, relevant, and material information that was not available to the Campus Dean. After receiving the written appeal, the Provost will consider the request and will notify the student, in writing, of his/her decision generally within 14 calendar days of receiving the written appeal. However, the decision may take 30 days or longer depending upon the investigation of the case. The Provost reserves the right to obtain outside legal opinions on the review and the decisions that have been made, and to delay decisions until such time that Counsel has responded. The decision of the Provost is final.

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