VCOM College Catalog and Student Handbook

Request for Special Considerations and/or the Need for Accommodations Students may not request special consideration for a current exam/course/rotation failure or prior exam/course/rotation failure for a condition that was diagnosed or brought to the college’s attention after the failures have occurred. Considerations may not be retro-active; therefore, considerations for a diagnosed condition will only be considered for future coursework and require the student to be found eligible for Section 504 accommodations through the VCOM Section 504 Committee. Students who are approved by the Campus Dean or Provost to continue in the curriculum and who believe that they are in need of Section 504 accommodations or those who are referred by the Promotion Board to seek accommodations should contact the Center for Institutional, Faculty, and Student Success to learn more about the Section 504 eligibility process. Promotion Board Recommendation Notification and Appeals Processes The Chair of the Promotion Board will submit the Promotion Board’s recommendations, in-writing and in-person, to the Campus Dean within three working days of the Promotion Board. The Chair of the Promotion Board will also submit the Board’s recommendation, in-writing, to the student within three working days of the Promotion Board. • For students who are recommended to be allowed to remediate and be placed on academic probation, the Chair will notify the student, via email, of the recommendation of the Promotion Board. • For students who are recommended to repeat an academic year or be dismissed, the Chair will notify the student in-person of the recommendation of the Promotion Board and will follow with an email copy of the recommendation letter. The Mental Health Counselor will be present at the meeting to provide support. The Campus Dean will review the recommendations of the Promotion Board to assure the recommendations follow College policy and are legally appropriate. The Campus Dean then has discretionary power to uphold the recommendation of the Promotion Board or may modify the recommendation. • The Campus Dean shall render his/her decision and will notify the student, in writing, within seven working days of receipt of the recommendation of the Promotion Board. • The Campus Dean may choose to meet with the student prior to rendering a decision. • The student must attend all classes or required clinical rotations and take any scheduled examinations, including remediation examinations, while awaiting the decision of the Campus Dean. Upon receiving the decision from the Campus Dean, the student, within seven working days, may appeal the Campus Dean’s decision to the Provost. In lieu of appealing, the student may waive their right to appeal by so indicating in the appropriate place on the Campus Dean’s decision letter and returning a copy to the Office of the Campus Dean and the Registrar, in which case the decision of the Campus Dean becomes final immediately. If the student does not waive their right to appeal and does not file a timely appeal, the decision of the Campus Dean becomes final immediately. If the student chooses to appeal, the appeal must be made in writing and be based upon new, relevant, and material information that was not available to either the Promotion Board or the Campus Dean. The Provost will not accept or act upon an appeal that does not contain new, relevant, and material information and must be accompanied by a statement on how the student believes the information would impact the decision. • After receiving the written appeal, the Provost will consider the request and will notify the student, in writing, of his/her decision within 14 calendar days of receiving the written appeal. • The Provost may specify a later date for the determination should further investigation be required. • The Provost may request a meeting with the student if warranted. • The Provost may deny the appeal, grant the appeal, or may modify the decision, which may include requiring further sanctions or requirements for the student, including but not limited to a learning contract. • The student must attend all classes or required clinical rotations and take any scheduled examinations, including remediation examinations, during the appeal.

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