VCOM Institutional Policy and Procedure Manual

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U001 VCOM Notice of Nondiscrimination and Diversity.pdf	338
1. notice of nondiscrimination and diversity	338
2. duration of policy	338
B010 VCOM Policy Review VCOM's Mission and Strategic Plan.pdf	46
1. purpose	46
2. strategic planning process	46
3. duration of policy	47
S005 VCOM Policy Transfer Student and Transfer of Credit2.pdf	567
1. purpose	567
2. transfer criteria	567
3. transfer review and transfer of credit process	568
3.1 Transfer of Credit	568
3.2 Curriculum Requirements for Additional Coursework	568
3.3 Curriculum Requirements for Transfers from LCME Accredited Schools of Medicine	568
4. Duration of Policy	569
S016 VCOM Policy Performing Patient Care Activities2.pdf	647
1. purpose	647
2. clinical professional and ethical expectations	647
3. performing patient care activities	648
3.1 Supervision of Students	648
3.3 White Coats and VCOM ID Badges	649
3.4 Patient Confidentiality	649
During the course of study, students will come in contact with a patient's confidential information. Special laws, such as the Health Insurance Portability and Accountability Act (HIPAA), govern the release of confidential patient information to othe...	649
Any discussion of a patient, peer, physician, or healthcare facility should be a professional discussion and not cause misunderstanding or distrust of the medical care offered at the site. Failure to adhere to this professional behavior constitutes a...	649
3.5 Medical Records/Charting The responsibility given to students for medical records varies among the hospitals and clinics. Some sites allow studen...	649
Medical Records that are falsified or that are left uncompleted when it is the responsibility of the student to complete, are considered a professional or ethical violation and the student will be subject to the policies and procedures in the student ...	650
4. consequences for unprofessional or unethical behavior	650
 Tardiness and/or Unexcused absenteeism	650
 Medical or psychological illness	650
 Suspected substance abuse (alcohol and other drugs) by behavior or positive drug screen	650
 Suspected illegal behavior	650
 Suspected physical, sexual, or emotional abuse	650
 Disruptive behavior as a member of the medical team	650
 Other areas of professional concern	651
5. duration of policy	651
G001 VCOM Policy for Planning and Promoting Graduate Medical Education2.pdf	708
1. history of support for graduate medical education and opti	708
VCOM recognizes that osteopathic medical education is a continuum. Prior to 2008, in their first year of existence, VCOM began residency development as a member of AOPTIC; transitioning to being the primary supporter of an American Osteopathic Associ...	708
2. POLICY	709
3. PROCEDURES	709
4. duration of policy	710
U024 VCOM Policy on Administrative Staff, Classified Staff, and Select Wage Employees Recruitment2.pdf	472
1. purpose	472
2. notice of nondiscrimination and diversity	472
3. approval for filling a position	473
4. sourcing of applicants	473
5. initial applicant screening	473
6. interviews	474
7. candidate selection	474
8. references, social media, and background checks	475
9. offer extension	475
10. acceptance of offer	475
11. difficult recruitments	476
12. duration of policy	476
U030 VCOM Crime Statistics Report and Annual Security Report Policies and Procedures2.pdf	506
1. purpose	506
2. clery crime statistics report	506
Once all statistics are gathered from each reporting source, they are compiled, reviewed, and reported for each campus to the United States Department of Education.	507
3. clery annual security report	507
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the United States Department of Education’s regulations require Title IV participating institutions to publish an Annual Security Report (ASR) every October 1st ...	507
The VCOM Department of Operations has been designated as the department responsible for compiling and publishing the college’s ASR. This document is intended to serve as the annual security report for all VCOM campuses.	507
o Policies or procedures for victims or witnesses to report crimes on a voluntary, confidential basis for inclusion in the annual disclosure of crime statistics.	507
 Accurate & Prompt Reporting	508
Encourages accurate and prompt reporting of all crimes to the campus police and the appropriate police agencies, when the victim of a crime elects to, or is unable to, make such a report.	508
 Voluntary Confidential Reporting Procedures (Pastoral & Professional Counselors)	508
Describes procedures, if any, that encourage pastoral counselors and professional counselors, if and when they deem it appropriate, to inform the persons they are counseling of any procedures to report crimes on a voluntary, confidential basis for inc...	508
5 duration of policy	510
S009 VCOM Policy on Assuring the Clinical Education Curriculum2.pdf	582
1. purpose	582
2. core clinical education at vcom	582
3. duties of the clinical affairs division	583
4. identification and appointment of clinical faculty	584
5. assuring clinical rotations and clinical capacity	585
5.1 Clinical Education Core Site Closures	585
5.2 Clinical Education Interruption Due to Critical Events	586
6. clinical assignment procedures	587
7. duration of policy	588
S008 VCOM Credit Hour Policy2.pdf	579
1. purpose	579
2. policy	579
3. credit hour determination - pre-clinical curriculum	580
4. credit hour determination - clinical curriculum	581
5. duration of policy	581
R004 VCOM Policy and Procedures Institutional Review Board1.pdf	80
1. significance	80
2. statement of principles	81
2.1. The Belmont Report	81
2.2. 45 CFR 46	83
2.3. 21 CFR 50 and 21 CFR 56	83
3. definitions	83
4. the board	87
4.1. Membership	87
4.2. Appointments	87
4.3. Terms	88
4.4. Schedule	88
5. authority of the irb	88
5.1. Authorities of Review	89
6. responsibilities of the irb	89
6.1. Duties of the Members to the IRB	89
6.2. Duties of the Chairperson	90
6.3. Duties of the IRB Coordinator	90
7. criteria for irb approval	91
7.1. Risks	91
7.2. Benefits	91
7.3. Selection of Subjects	91
7.4. Informed Consent Review & Documentation	92
7.5. Safety Monitoring	92
7.6. Privacy and Confidentiality	92
7.7. Vulnerable Subjects Safeguards	93
7.8. Continuing Review	93
7.9. Recruitment & Payment	93
7.10. Required Certification	93
8. record keeping	93
8.1. Voting	94
8.2. Member Recusal	94
8.3. Principal Investigator Attendance	94
9. types of review	95
9.1. Exempt	95
9.2. Expedited	95
9.3. Full Board	95
9.4. Continuing	95
9.5. Modification	96
9.6. Review by Institution	97
9.7. Outside IRB Authorization	97
10. actions following review	97
10.1. Approval of Research	97
10.2. Minor Modifications or Clarifications Required	97
10.3. Deferral	97
10.4. Disapproval	98
10.5. Suspension and Termination	98
10.6. Notification of IRB Actions	98
10.7. Appeal of IRB Decisions	98
11. study closure or completion	99
11.1. Voluntary Completion	99
11.2. Termination by the IRB	99
11.3. Expiration of Approved Period	99
12. adverse events & unanticipated problems	99
12.1. Adverse Event Written Report	100
12.2. Data and Safety Monitoring Plans	100
12.3. IRB Responsibilities	100
13. confidentiality	101
14. informed consent	101
14.1. General Requirements	101
14.2. Documentation	104
14.3. VCOM Consent Form Templates	105
14.4. Assent by Children & Parental Permission	105
14.5. Stored Samples & Genetic Testing	106
14.6. Record Retention	107
15. hipaa & irb review	107
15.1. HIPAA Authorization and Informed Consent	107
15.2. HIPAA Waiver of Authorization:	108
16. recruitment & incentives	108
16.1. Advertisements	108
16.2. Direct Solicitation	109
16.3. Payments to Research Subjects	109
16.4. Lotteries & Door Prizes	110
17. vulnerable subjects	110
Elements to consider in research involving vulnerable subjects:	111
18. researcher noncompliance & protocol violation	111
18.1. Noncompliance of Investigators	111
18.2. Protocol Violation & Deviations	113
19. responsibilities of the department of research	114
20. responsibilities of the principal investigator	115
20.1. Application Process	115
20.2. Following Approval	116
20.3. Student Research	117
21. duration of policy	117
S007 VCOM Policy and Procedures Tuition and Fees Refunds1.pdf	577
1. purpose	577
2. calculating the tuition and fees refund	577
2.1 Refunding When Title IV Monies Were Received	577
2.2 Refunding When No Title IV Monies Were Received	578
2.3 Three-Day Cancellation	578
2.4 Other Cancellations	578
3. duration of policy	578
S003 VCOM Mandatory Medical Leave of Absence.pdf	559
1. purpose	559
2. mandatory medical leave of absence	559
2.1 Individual Assessment Team	561
In situations where there is a need for a student to have an individualized assessment, the Campus Dean (or designee) shall appoint members of an Individual Assessment Team (IAT) to perform such individualized assessment. The IAT shall include, if po...	561
The IAT shall convene as soon as possible to conduct the assessment and provide a written report to the Campus Dean within seven (7) days of the conclusion of the assessment.	561
2.2 Decision of the Campus Dean	561
2.3 Appeal Process	561
3. mandatory medical leave of absence reinstatement procedures	561
4. duration of policy	562
U023 VCOM Policy on Solicitations, Surveys, and the Use of College Outcomes.pdf	463
1. purpose	463
2. policy statement	463
2.1. Monetary Solicitations	464
2.2. Surveys	464
2.2.1 Privacy	465
2.2.2 Process for Survey Approval	466
2.2.3 Survey Software	466
2.3. Research on Faculty, Staff, or Students	467
2.4. College Outcomes	467
3. sponsorship	467
4. sanctions for policy violations	468
5. duration of policy	468
S015 VCOM Policy Professional & Ethical Standards Board.pdf	642
Edward Via College of Osteopathic Medicine	642
1. Purpose	642
2. Professional and Ethical Standards Board	642
2.1 Notice of Possible Suspension While Under Review	643
2.2 Choices for Review by the PESB, Three-Person Panel, or Campus Dean	643
2.2.1 Notice of Review by the PESB, Three-Person Panel, or Campus Dean	643
2.2.2 Review by the PESB	644
2.2.3 Review by the Three-Person Panel	645
2.2.4 Review by the Campus Dean	646
2.2.5 Appeal Process	646
Upon receiving written notification from the Campus Dean, the student, within seven (7) calendar days, may appeal the Campus Dean’s decision to the Provost. The Provost has discretionary power to affirm, modify, or remand the decision. The appeal mu...	646
3. duration of policy	646
S014 VCOM Policy Code of Conduct.pdf	625
1. purpose	625
2. vcom honor code of conduct	625
3. the honor code council intervention sub-committee (hccis)	628
4. the honor code council (hcc)	629
4.2 The Honor Code Council Business Meetings and Quorum	630
4.3 Honor Code Investigation (HCI)	630
4.4 Honor Code Hearing	631
4.5 Classification of Offenses and Sanction	633
4.6 Rights and Obligations of the Accused	634
4.7 Rights and Obligations of the Reporter	635
4.8 Rights and Obligations of the Advisor	636
4.9 Rights and Obligations of an Announced Witness	636
4.10 Appeals	636
4.11 Extenuating Circumstances	637
4.12 Definitions	637
5. duration of policy	639
R005 VCOM Policy and Procedures Intellectual Properties and Agreements.pdf	148
1. purpose	148
2. intellectual property: definition	148
3. responsibilities of the college	148
4. responsibilities of COVERED PERSONS	149
5. ownership of intellectual property	149
6. invention disclosure	150
7. revenue from intellectual property	150
7.1. General Principles	150
Revenues received as a result of licensing agreements shall be distributed to encourage technology development within, and technology transfer from, VCOM. Such "Gross Revenues" shall not include funds received for research support.	150
7.2. Schedule for Net Revenue Distribution from Intellectual Property	151
7.3. Distribution after Termination or Death	151
8. additional provisions	152
8.1. Research	152
8.2. Use of the VCOM Name	152
8.3. Publication	152
8.4. Confidentiality	152
8.5. Avoidance of Conflicts of Interest and Commitment	152
8.6. Grievances	153
9. definitions	153
10. duration of policy	154
R005 VCOM Policy and Procedures Intellectual Properties and Agreements.pdf	161
R005 VCOM Disclosure Form.pdf	161
Attachment A: Review for VCOM Ownership and Royalty Sharing	161
Attachment B: Royalty Sharing	162
Attachment C: Commercial Applications	163
Intellectual Property Disclosure Instructions	164
(Do not submit)	164
Definitions	164
Intellectual Property Disclosure Instructions	165
(Do not submit)	165
Title and Description of Invention	165
Originators/Inventors	165
Relevant Sponsorship and Other Agreements	165
Dates of Conception, Reduction to Practice and Public Disclosure	165
S001 VCOM Policy Admissions for the DO Program.pdf	537
1. purpose	537
2. notice of nondiscrimination and diversity	537
3. recruitment priorities	538
4. minimum requirements for interview and admission	539
4.1. AACOMAS Application	540
4.1.1 Official Transcripts	541
4.2. VCOM Secondary Application	541
4.2.1 Requirement to Report Charges or Arrests	542
4.3. Interview Selection and Admissions Process	543
4.4. Rescinding Admission Offer	543
5. early decision admissions track	543
6. duration of policy	544
U019 VCOM Employee Work Hours and Overtime Policy.pdf	423
1. purpose	423
2. vcom philosophy on work hours	423
3. Definition of work and the place of work	423
3.1 Travel and Off Campus Job-Related Duties	423
3.1.1 Travel and Duties Considered as Work	423
3.1.2 Travel and Duties Not Considered as Work	424
4. work schedules for vcom full-time non-exempt or wage employees	425
4.1 VCOM Lunch Hour or Half Hour	425
4.2 VCOM Evening Hours and Weekends	425
5. definition of an exempt or non-exempt employee status	426
5.1 Assuring Current and Accurate Job Position Descriptions and Exempt from Non-exempt Status	426
6. overtime work	427
6.1 Process for Non-exempt Employees to Track Hours in Order to be Paid Overtime	427
6.1.1 Approved Overtime Timesheet	428
6.1.2 Compensation Time	428
6.2 Calculating Overtime Pay	428
6.2.1 Non-Exempt Employees	428
6.2.2 Exempt Employees	428
7. disciplinary action for noncompliance	429
8. definitions	429
9. duration of policy	429
U032 VCOM Policy on Workplace Site Expectations, Requirements, and Working Remotely.pdf	530
1. purpose	530
2. assigned campus workplace	530
3. definition of remote work	531
4. remote work policy	531
4.1 Employee Requesting to Work Remotely	531
5. exceptions	532
6. duration of policy	532
U015 VCOM Policy on Conficts of Interest.pdf	403
1. purpose	403
2. definitions	403
3. applicability	404
4. responsibilities	404
4.1 Leadership	404
4.2 Administrators	404
4.3 Teachers and Mentors	405
4.4 Researchers Engaging in Human Subjects Research	405
5. specific activities	405
5.1 Gifts	405
5.2 Meals	405
5.3 Industry-Sponsored Speaking Relationships	406
5.4 Industry Support of Accredited CME	406
5.5 Attendance of Industry-sponsored Educational Events	407
5.6 Industry-Sponsored Fellowships	407
5.7 Ghostwriting and Honorary Authorship	407
5.8 Consulting and Advising Relationships	407
Marketing	407
Research and Scientific Activities	408
5.9 Pharmaceutical Samples	408
5.10 Medical Device Representatives	409
6. conflict of interest disclosure and procedures	409
7. conflict of interest curriculum	410
8. extension of policy to affiliates	410
9. enforcement and sanctions	411
9.1 Enforcement and Monitoring	411
9.2 Assessing Non-Compliance and Sanctions	411
10. duration of policy	412
U014 VCOM Consensual Relationship Policy.pdf	400
1. purpose	400
The purpose for the Employee/Student Relationship Policy is to establish professional behavioral and ethical standards for students, faculty and staff to adhere to which will guide them in the academic as well as the professional setting.	400
2. employee/student relationships	400
3. student/patient relationships	401
4. policy enforcement	401
5. duration of policy	401
U004 VCOM Copyright and Fair Use Instructional Materials Policy.pdf	346
1. Purpose	346
2. Copyright	347
3. Intellectual Property of Instructional Materials	347
4. Fair Use Doctrine	347
4.1 Duplicating Copyrighted Materials for Instructional Use	348
4.2 Displaying Media for Instructional Use	349
4.3 Requesting Copyright Permission	350
5. Digital Millennium Copyright Act	350
5.1 VCOM DMCA Agent for Notification	351
6. No Electronic Theft Act	351
6.1 Peer-to-Peer File (P2P) Sharing	351
7. Citation	352
8. Policy Enforcement	352
VCOM reserves the right to terminate employees who knowingly violate copyright policies.	352
9. Duration Of Policy	352
U006 VCOM Policy on Social Media Usage.pdf	356
1. purpose	356
2. overview	356
3. policies for all types of social media usage	357
4. cyberbullying	359
5. official college social media sites	360
6. violation of policy	361
7. duration of policy	361
U011 VCOM Discrimination, Harassment, and Violence Policy and Procedures.pdf	376
1. purpose	376
2. discrimination, harassment, and violence	376
2.1 Violation of the Discrimination, Harassment, and Violence Policy	377
3. discrimination	377
3.1 Sexual Discrimination	378
4. Harassment	378
4.1 Sexual Harassment	379
5. violence	380
6. definitions for purposes of the title ix final rule	380
7. reporting	383
7.1 Reports of Sex Discrimination, Including Sexual Harassment	384
7.2 Reports of Discrimination, Harassment, or Violence	384
Reports of discrimination, harassment, or violence, other than sexual harassment occurring in the education program or activity of the College against a person in the United States, are addressed in the VCOM procedures for Discrimination, Harassment, ...	384
8. grievance process for claims of sexual harassment occurring in the education program or activity of the college against persons in the united states	384
8.1 General Requirements	384
8.2 Receipt of Formal Complaint	385
8.3 Dismissal of a Formal Complaint	386
8.4 Consolidation of Complaints	387
9. investigation of a formal complaint	387
10. hearings	388
10.1 Hearing Officer(s)	388
10.2 Live Hearings	388
10.3 Advisors	388
10.4 Order of Hearing	389
10.5 Cross-Examination	389
10.6 The Record	389
11. determination regarding responsibility	389
12. appeals	390
13. informal resolutions	391
14. recordkeeping	392
15. retaliation	392
16. miscellaneous	393
16.1 Emergency Removal	393
16.2 Administrative Leave	393
16.3 Delays	393
17. grievance procedures for discrimination, harassment, and violence other than sexual harassment provided for in section 8 et seq	394
17.1 General Requirements	394
17.2 Receipt of a Report	394
17.3 The Investigation Process	395
17.4 Appeal	396
17.5 Miscellaneous	396
17.6 Retaliation	396
18. Duration of Policy	396
APPENDIX A	397
U017 VCOM Policy Statement on Professional Ethics for Administrative and Classified Staff.pdf	417
1. statement on professional ethics	417
2. duration of policy	419
U016 VCOM Code of Ethics.pdf	413
1. code of ethics	413
2. duration of policy	416
U002 VCOM Policy Academic Freedom.pdf	339
1. policy statement	339
2. academic freedom of students	339
3. academic freedom of faculty	339
4. duration of policy	340
U031 VCOM Policy on Safety and Health.pdf	512
1. purpose	512
The purpose of the VCOM Campus Health and Safety Policy is to promote the health, safety, and well-being of students, faculty, staff, and visitors. This policy identifies the authority and responsibility for the proper management of the college’s hea...	512
2. policy statement	512
3. compliance responsibility	512
3.1 Department of Operations	512
3.2 Department/Division Officers/Supervisors	513
3.3 Employees, Students, and Visitors	513
4. maintenance of campus facilities	513
4.1 Continuous Inspection Process (CAP)	514
4.2 Facilities Needs Assessment	515
4.3 Help Desk Ticketing System	515
5. campus access and safety	515
Campus Safety Officers are always on-duty after normal business hours on evenings and weekends while the building is open to students and are available for general security and safety issues. Campus Safety Officers are available to escort students to...	516
5.1 Inclement Weather and Other Emergency Notifications	516
5.2 Emergency Preparedness, Response and Evacuation Procedures	517
5.3 Fire Safety	518
5.4 Firearms and Weapons	518
5.5 Tobacco, Nicotine, and Vape Free Campus	518
5.6 Alcohol and Drug Free Campus	519
5.7 Free from Impairments that Place Patients at Risk	520
5.8 Protection from Discrimination, Harassment, and Violence	520
6. environmental and occupational exposure and universal precautions	520
6.1 Pregnancy, Allergies, and Student Participation in Special Environments	521
6.2 Universal Precaution	521
6.3 Exposure to Hazardous Body Fluids and Accidental Needle Stick	522
6.4 Infectious Disease Prevention	523
7. healthcare and insurance	524
7.1 VCOM Student Health Program and Health Insurance	524
7.1 Employee Health Insurance	525
8. fatigue mitigation	525
8.1 Signs of Fatigue	525
8.2 Common Cause of Fatigue	526
8.3 Strategies To Be Used For Fatigue Mitigation	526
8.4 Identification of a Fatigued Physician/Student Involved in Patient Care	527
8.4.1 Responsibilities of the Supervising Clinical Faculty Member	527
8.4.2 Responsibilities of the Student	527
9. prevention education	528
9.1 Prevention and Awareness Education for Students	528
9.2 Prevention and Awareness Education for Employees	529
10. duration of policy	529
U010 VCOM Policy Alcohol Drug Testing.pdf	371
1. Purpose	371
2. drug-free/alcohol-free workplace	371
3. Alcohol and Drug Testing	372
Random drug screening is performed on one or two occasions during enrollment at VCOM and may also be done by order without notice from any member of VCOM administration. Presence of any illegal substance or of any prescription drug not prescribed dire...	372
3.1 Positive Drug Screen or Arrests for Illegal Drug Usage or Sales	373
3.2 Self-Identification for Drug or Alcohol Dependence	373
4. Drug and Alcohol Abuse Prevention	373
5. Duration of Policy	374
U026 VCOM Employee Grievance Policy and Procedure.pdf	486
VCOM Employee Grievance Policy and Procedure	486
1. purpose	486
2. employee grievance procedure	486
2.1 Informal Grievance Resolution	487
2.2 Formal Grievance Resolution	487
2.3 Grievance Appeal Process	487
3. duration of policy	488
S017 VCOM Policy Health & Counseling Services Policy.pdf	652
1. purpose	652
2. vcom internal student counseling services	652
3. external counseling services	653
3.1 24-Hour/365 Days a Year Emergency Counseling Services	654
4. health services	654
5. duration of policy	654
F014 VCOM Campus Faculty Assembly, Campus Faculty Senate, and College-Wide Faculty Senate Policy and Procedures.pdf	329
1. purpose	329
2. overview	330
3. campus faculty assembly and campus faculty senate	330
3.1 Membership of the Campus Faculty Assembly	330
3.2 Membership of the Campus Faculty Senate	330
The Campus Faculty Senate shall consist of seven voting representatives (Campus Senators) elected from the ranks of the Campus Faculty Assembly. Members of the Campus Faculty Assembly will elect their own Campus Senators. Campus Senators will serve ...	330
3.3 Duties of the Campus Faculty Senate	331
3.4 Officers of the Campus Faculty Senate	331
3.5 Meetings of the Campus Faculty Assembly	332
3.6 Meetings of the Campus Faculty Senate	332
4. college-wide faculty senate	332
4.1 Membership of the College-wide Faculty Senate	332
The College-wide Faculty Senate will consist of twelve voting representatives (College Senators). The College-wide Faculty Senate shall consist of the Chair of each Campus Faculty Senate (fulfilling four College Senator positions) and the Chair-Elect...	332
4.2 Duties of the College-wide Faculty Senate	333
4.3 Officers of the College-wide Faculty Senate	334
4.4 Meetings of the College-wide Faculty Senate	334
4.5 Faculty Attendance	335
5. campus faculty assembly, campus faculty senate and college-wide faculty senate meeting guidelines	335
5.1 Voting Procedures	335
5.2 Consensus	335
5.3 Minutes	335
5.4 Reports	335
6. resignation or other vacancy of campus and college-wide faculty senators	336
7. duration of policy	336
F013 VCOM Policy Faculty Responsibility to the College.pdf	326
1. faculty responsibility to the college	326
2. duration of policy	328
F008 VCOM Faculty Misconduct and Disciplinary Action Policy and Procedures.pdf	321
1. purpose	321
2. faculty misconduct	321
Among the functions of VCOM is the establishment and maintenance of intellectual integrity between faculty members, between the faculty and students, and between the faculty and the national/international academic community. Professional ethics deman...	321
It is not possible to list all the acts or omissions (misconduct) which may result in disciplinary action being taken against a faculty member. Disciplinary action can include, but is not limited to, a warning, suspension, and/or termination based on...	321
The advocacy of unpopular causes or statement of opinion in public of controversial issues, in and of itself, will not be considered as violations of professional ethics, as long as the faculty member publicly informs all he or she is not speaking for...	322
Misconduct may include, but is not limited, to the following:	322
Violations of professional ethics, to wit:	322
a. Intellectual dishonesty, e.g., plagiarism or falsified research data or research activities.	322
b. Use of professional authority to exploit others.	322
c. Purposeful abandonment of general duties.	322
d. Other such purposeful actions that fall outside of the professional and ethical conduct faculty expect of each other and that impair the intellectual integrity or academic environment for which the institution strives.	322
e. Proof of sexual harassment or sexual assault as determined by due process.	322
f. Inappropriate relationships with students of an intimate or sexual nature or those that give the appearance of or result in an unfair advantage or disadvantage to students.	322
g. Use of professional position as a representative of VCOM to damage the reputation of VCOM or its affiliates.	322
h. Violations of federal, state, or local laws.	322
i. Failure or refusal to perform reasonable assigned expectations, including regular and reliable attendance, as described within one’s contract, position description, or as assigned by the Campus Dean or Division Officer, and/or within this Handbook.	322
j. Failure on the part of any faculty member to cooperate with the appropriate Campus Dean, Provost, President, or other administration in connection with routine policies, procedures, or assignments.	322
k. Failure to follow the AOA or VCOM Code of Professionalism and Ethics.	322
l. Receiving salary or any form of compensation from any pharmaceutical company, biomedical device company, or other company that would potentially financially benefit from the faculty member’s research.	322
m. Receiving salary or any form of compensation from any pharmaceutical company, biomedical device company, or other company that would potentially influence the faculty member’s instruction of students or provision of CME.	322
n. Failure to abide by the ethical standards for research as set forth by the college.	322
o. Other violations considered as unprofessional or unethical or which are in general disruptive to the business of the college.	322
It should be noted that certain misconduct may be covered by other policies of the College, such as the VCOM Discrimination, Harassment, and Violence Policy and Procedures, and the College reserves the right to proceed under the policy it deems approp...	322
2.1 Misconduct Disciplinary Action	323
2.2 Misconduct Appeal Process to Request a Hearing	323
All hearing procedures are confidential, and any public discussion by the parties must be avoided. Discussion of the details of the hearing outside of the Hearing Committee is prohibited except as required by law. For the protection of all concerned...	323
2.3 Misconduct Hearing Procedures	324
3. duration of policy	325
U029 VCOM Policy Complaints Related to Accreditation Standards.pdf	503
1. purpose	503
2. accreditation standards	503
3. complaint procedures	503
4. statement of non-retaliation for complaints related to accreditation standards	505
Neither the College, nor any person, shall intimidate, threaten, coerce, discriminate, or retaliate against any individual for the purpose of interfering with any right or privilege secured by this policy, or because the individual has made a report o...	505
5. duration of policy	505
S012 VCOM Policy Technical Standards for Admission and Successful Completion of the Osteopathic Program Policy.pdf	591
1. Purpose	591
2. technical standards for admission and successful completion of the	591
osteopathic program	591
3. accommodations for students with disabilities	599
3.1 Self-Identification of Disabilities as an Applicant	601
VCOM applicants are expected to self-identify if they are unsure whether they meet the Technical Standards. VCOM does not discriminate on the basis of disability and assures that no adverse view of the applicant will be made if accommodations are req...	601
The applicant who believes he/she may need accommodations must inquire about the Section 504 eligibility process to apply for accommodations for their disability through the Director for Student and Institutional Academic Success, who also serves as t...	601
Applicants who require controlled substances and other prescribed medications that will result in a positive drug screen test must notify Clinical Affairs in advance of matriculation and submit documentation of the prescription and the need for the pr...	601
VCOM reserves the right to have the student re-evaluated for a disability if adequate prior evaluations have not been done, requiring further evaluation and testing. When this is required, it is at the student’s expense.	601
Applicants who have questions regarding VCOM's assistance for a specific disability, please contact the Director for Student and Institutional Academic Success, who also serves as the Section 504 Campus Coordinator.	601
Applications for accommodations are not considered retroactively. Students who must remediate a course or who are suspended or dismissed for failure in the curriculum or who are failing a course during a block/rotation in progress may not claim failu...	602
3.2 Assistance for Matriculated Students with Disabilities	602
3.3 Determining Eligibility for Accommodations	605
4. duration of policy	606
S013 VCOM Policy Minimal Health Requirements for Admission.pdf	607
1. purpose	607
2. minimal health requirements for admission and continued enrollment	607
2.1 Submission Requirements	608
2.2 History and Physical Examination Requirement	608
2.3 Required Laboratory Tests and Immunizations	609
2.4 Optional Laboratory Tests and Immunizations	621
2.5 Chronic Infectious Diseases and/or Conditions with Increased Risk for Infection	622
2.6 Expert Panel for Infectious Disease Considerations	623
3. disability insurance	623
4. liability insurance	623
Students currently enrolled as full-time students in good academic standing at VCOM and who are expected to graduate with the degree of Doctor of Osteopathic Medicine are covered by VCOM's liability insurance coverage on approved curriculum such as cl...	623
5. medical insurance	623
6. duration of policy	624
R004A8 IRB Policy on Humanitarian Use Devices.pdf	142
1. purpose	142
2. policy statement	142
2.1. Definitions	142
2.2. HUDs In Clinical Care	143
2.3. HUDs Used in a Clinical Investigation	144
2.4. Emergency Use of a HUD	145
3. Considerations for Prompt Reporting	145
4. References	145
5. duration of policy	146
S002 VCOM Policy Attendance.pdf	546
1. purpose	546
2. attendance requirements for oms 1 and oms 2 students	546
2.1 Mechanism to Verify Attendance – OMS 1 and OMS 2 Students	547
2.2 OMS 1 and OMS 2 Excused Absences	547
2.2.1 Planned Excused Non-Medical Absences for OMS 1 and OMS 2 Students	547
2.2.1a OMS 1 and OMS 2 Conference Attendance	548
2.2.2 Planned Excused Medical Absences for OMS 1 and OMS 2 Students	549
2.2.3 Unplanned Excused Absences for OMS 1 and OMS 2 Students	549
2.2.3a Sudden Illness or Medical Emergency of the Student	550
2.2.3b Non-Medical Emergency or Medical Emergency of an Immediate Family Member	550
2.3 OMS 1 and OMS 2 Unexcused Absences	550
2.4 Consequences for Not Meeting the Requirements of the Attendance Policy	551
3. attendance requirements for oms 3 and oms 4 students	551
3.1 Didactic, Case Presentations, and OMM Workshop Attendance	552
3.1.1 Didactic Attendance	553
3.1.2 OMM Workshop Attendance	553
3.1.3 Case Presentation Attendance	553
3.2 Mechanism to Verify Attendance – OMS 3 and OMS 4 Students	553
3.3 OMS 3 and OMS 4 Excused Absences	554
3.3.1 Planned Excused Absences for OMS 3 and OMS 4 Students	554
3.3.1a OMS 3 and OMS 4 Conference Attendance	554
3.3.2 Unplanned Excused Absences for OMS 3 and OMS 4 Students	555
3.3.2a Sudden Illness or Medical Emergency of the Student	556
3.3.2b Non-Medical Emergency or Medical Emergency of an Immediate Family Member	556
3.4 OMS 3 and OMS 4 Unexcused Absences	557
3.5 Consequences for Not Meeting the Requirements of the Attendance Policy	557
4. tardiness	557
4.1 OMS 1 and OMS 2 Tardiness	557
4.2 OMS 3 and OMS 4 Tardiness	558
5. duration of policy	558
U022 VCOM Business Travel and Continuing Medical Education Continuing Education Travel Policy.pdf	445
1. purpose	445
2. employee responsibility and obligation	445
3. continuing medical education (cme)/continuing education (ce) travel	446
4. business travel	446
4.1 Local Travel Expenses	447
4.2 Travel for the President, Provost, Board of Directors, College Administrators, and Special Guests	447
5. travel approvals and arrangements	448
5.1 Personal Travel	449
6. air transportation	449
6.1 Connecting Flights	450
6.2 Travel Insurance	450
6.3 Change in Reservations/Tickets	450
6.4 Airline Awarded “Bumping Awards”	450
6.5 Cancellations	450
6.6 Unused Tickets	451
6.7 Frequent Flyer Programs	451
6.8 Baggage Fees	451
Employees should consider shipping materials to their destination or splitting material into additional pieces of luggage to avoid excess baggage charges if it will reduce costs.	451
7. ground transportation	451
7.1 Personal Vehicles	452
7.2 VCOM-Owned Vehicles	452
7.3 Rental Vehicles	453
7.4 For Hire Transportation	453
7.5 Tips	454
7.6 Parking and Tolls	454
7.7 Violations and Traffic Tickets	454
8. Lodging	454
8.1 Lodging Selection	454
8.1.1 Lodging Conference Rates	454
8.1.2 Vacation Rentals and VRBOs	455
8.1.3 Lodging Expense Limit Exceptions	455
8.2 Other Lodging Charges	456
8.3 Cancellations	456
8.4 Direct Billing	456
8.5 Staying with Family or Friends	456
8.6 Frequent Guest Programs	456
8.7 Group Bookings	456
8.8 Additional Lodging for Family Members or Guests or Extending a Trip for Personal Reasons	457
9. meals while traveling	457
9.1 Business Dining Meals	458
A business dining meal is any meal where official VCOM business is being conducted or discussed.	458
Meals are not considered business meals unless there is a legitimate business purpose for the meal and the employee hosting the meal has been pre-approved for business dining by their Division Administrator as per the budget.	458
Occasionally there are planned employee candidate recruitment meals where faculty or staff are discussing employment opportunities with VCOM with a potential employee. This must be pre-approved by the Division Administrator and the candidate recruitm...	458
 When spouses of candidates interviewing are also traveling and/or they are special guests invited to a meal where a candidate is interviewing; these may be charged to the Division Administrator’s or Campus Dean’s budget under business dining if pre-...	458
Business dining meals should be charged to business dining under the Division of the employee hosting the pre-approved meal.	458
 VCOM Administrators may use their VCOM-issued credit card for business dining.	458
 Itemized receipts must be submitted for business meals and must include a list of attendees and the specific business purpose of the meal.	458
 Employees on travel status and attending a business meal provided by VCOM either directly or indirectly must reduce their per diem for that meal.	458
9.2 Conference Meals/Meals Provided by Others	458
9.3 Tips and Incidental Charges	459
The gratuity limit includes restaurant applied service fees.	459
Large meal deliveries over $250 should not be tipped more than 10%.	459
Regardless of destination or meals provided, the per diem rate includes a residual $5 to cover incidental expenses, including :	459
 Tips to lodging staff such as porters, housekeeping, and baggage carriers.	459
 Snacks between meals.	459
9.4 Alcohol	459
VCOM will cover reasonable costs of alcoholic beverages consumed during a business meal or other approved event off campus that follows acceptable uses listed below with approval by either the President or the Provost. Vice Presidents or Vice Provost...	459
To be eligible for alcoholic beverages to be reimbursed, the following conditions must apply:	459
 The business meal/event must be held off campus, as alcohol is prohibited on VCOM campuses.	459
 The business meal/event must be for a legitimate business purpose. For example:	459
o A business dinner for recruitment purposes where the Dean or his designee is hosting a potential faculty member and/or their spouse.	459
o A business dinner with potential donors or partnering organizations for development purposes.	459
o A group business dinner hosted for multiple attendees (may include faculty) by the Campus Dean, Provost, or President where the dinner is held for VCOM business purposes. Commonly approved reimbursements include:	459
 the celebration of a VCOM achievement or event,	459
 a faculty member recognition for an outstanding event or achievement, or	459
 hosting faculty from other VCOM campuses who are present in the community for training or campus development.	459
 Alcoholic beverages are limited to a dinner wine of reasonable cost, up to two glasses per guest or one cocktail per guest.	459
 Alcoholic beverages must not be purchased for a student or prospective student.	459
 Alcohol beverages must not be purchased or consumed by an employee in the direct company of students or prospective students.	459
 Alcoholic beverages consumed must not exceed two drinks per person and be consumed during the course of a complete meal. If two glasses of dinner wine are consumed, a designated driver must exist. No employee or guest should be driving if more tha...	459
 Alcoholic beverages are not to be purchased for “Bring Your Own Bottle” events.	459
 Alcohol must be served by a licensed establishment or an otherwise certified person to serve alcohol in other jurisdictions.	459
In general, routine meetings between employees or routine meetings between a member of administration and an employee are generally not appropriate times for alcoholic consumption and the purchase of alcoholic beverages will not be reimbursed.	460
Alcohol purchases are not to be charged under any circumstance to sponsoring grants and contracts.	460
Alcohol is not a reimbursable expense to VCOM students, regardless of the source of funds.	460
When seeking reimbursement for the business meal/event where alcoholic beverages were consumed, the administrator must include the purpose of business meal/event, a list of attendees, and an itemized receipt.	460
10. use of a vcom-issued credit card	460
11. reimbursement process	460
12. irs requirements	461
13. non-reimbursement	461
14. duration of policy	461
Attachment A	462
F001 VCOM Policy on Faculty Recruitment.pdf	263
1. purpose	263
2. notice of nondiscrimination and diversity	263
3. approval for filling a position	264
4. sourcing of applicants	264
5. initial applicant screening	264
6. search committee	265
For individual campus hires, the Campus Dean will serve as the hiring officer and will appoint a Search Committee. The Campus Dean will review the appropriate candidates with the Provost prior to inviting them for interview. The Search Committee wil...	265
7. interviews	265
8. candidate selection	266
9. references, social media, and background checks	266
10. offer extension	267
11. acceptance of an offer	267
12. difficult recruitments	267
13. duration of policy	267
Appendix A	268
F007 VCOM Faculty Appointment Promotion and Tenure Policy and Procedures.pdf	292
1. purpose	292
2. faculty classifications	292
2.1 Academic Track Faculty, Full-time	292
2.2 Academic Track Faculty, Part-time	293
Part-time academic track faculty may be biomedical, clinical, or research faculty employed by VCOM. Part-time academic track faculty must provide significant teaching contributions to the academic program in order to qualify as part-time academic tr...	293
 Are those faculty who are employed directly by VCOM but whose services dedicated to teaching, research and scholarly activity, and service of VCOM students and residents are less than 32 hours per week.	293
 Includes those faculty with emeritus status.	293
Part-time academic track faculty have a written employment agreement with VCOM and are held responsible to an academic discipline and department to perform teaching duties. Part-time academic track faculty generally have limited responsibility for re...	293
Part-time academic track faculty are paid by VCOM for their services provided; however, their employment does not include full-time benefits, as they are not working full-time for VCOM.	293
Part-time academic track faculty have membership in the VCOM Faculty Assembly, but do not hold voting privileges, and have representation through the VCOM Faculty Senate. However, part-time academic track faculty are not eligible for tenure.	293
2.3 Clinical Track Faculty	293
2.4 Research Track Faculty	295
Research track faculty seeking advancement in rank must contribute to VCOM’s research mission and to scholarly activity under VCOM’s research (regardless of employer).	295
Research track faculty do not have membership in the VCOM Faculty Assembly, do not have representation through the VCOM Faculty Senate, and are not eligible for tenure.	295
2.5 Adjunct Faculty	295
3. appointment, promotion, and tenure	295
3.1 Board Certification and Medical Licensure Requirements	296
Board Certification Requirements have changed throughout the years and so different levels of Board Certification are appropriate and are according to the year of graduation, to the area of teaching, and to the location of the teaching.	296
 Clinical Track Faculty who teach in the patient care environment at a VCOM affiliated core rotation site must:	296
o hold a current medical license in the state in which they practice with no sanctions; and	296
o have had AOA or ABMS board certification/board eligibility in the specialty being taught at some time in their career. Board eligibility is defined as having a pathway toward board certification or re-certification.	296
 Temporary faculty who teach in the patient care environment at a non-core rotation site must:	296
o hold a current medical license in the state in which they practice with no sanctions.	296
o It is preferred that these faculty have had AOA or ABMS board certification/board eligibility in the specialty being taught at some time in their career; however, it is not required.	296
 Faculty who have completed their MD or DO degree outside the United States and whose clinical practice is limited to the international setting must be fully qualified for their positions according to the laws within that country and must meet the co...	297
3.2 Academic Rank	297
Academic rank will be assigned according to the criteria stated under Faculty Appointments and Promotion and is subject to approval by the appropriate Campus Dean, Provost, and final approval of the Board.	297
3.2.1 Assistant Instructor	297
3.2.2 Instructor	297
3.2.3 Assistant Professor	298
3.2.4 Associate Professor	298
3.2.5 Professor	299
3.3 The Appointment, Promotion, and Tenure Committee	300
3.4 Initial Faculty Appointment	301
3.4.1 The Application Process for Initial Appointment	301
3.4.2 The Review Process for Initial Appointment	303
3.5 Temporary Initial Appointment	306
3.6 Appointment Re-Credentialing	307
All clinical track faculty will undergo appointment re-credentialing five years following their date of initial appointment and every five years thereafter. Full- and part-time employed Academic Track faculty at VCOM are not required to participate i...	307
3.7 Appointment Re-Activation	307
3.8 Faculty Promotion in Academic Rank	307
3.8.1 Faculty Performance and Service Expectations for Promotion to the Ranks of	308
Instructor, Assistant Professor, and Associate Professor	308
3.8.2 Faculty Performance and Service Expectations for Promotion to the Rank of	310
Professor	310
3.9 Tenure	312
3.10 The Process of Applying for Promotion in Rank or Tenure	313
3.10.1 Initiation for Promotion in Academic Rank	313
3.10.2 Initiation for Tenure	314
3.10.3 Faculty Portfolio	314
3.10.4 The Review Process for Promotion and Tenure	317
4. honorary appointments	320
5. honorary degrees	320
6. duration of policy	320
The Appointment, Promotion and Tenure of Faculty Policy and Procedures is effective as of the date above and will remain effective until amended or terminated by the President, with approval by the Board of Directors.	320
R018 VCOM Policy on Students Performing Research in an International Setting.pdf	244
1. purpose	244
2. Overview	244
3. Applying for INTERNATIONAL RESEARCH Approval	245
4. Conducting International Research	246
4.1. Student Responsibilities	246
4.2. Faculty Mentor (PI) Responsibilities	246
4.3. VCOM International Program Responsibilities	247
5. Completing the Research Rotation	247
6. duration of policy	247
S019 VCOM Student Promotion Board Policy and Procedures.pdf	694
1. purpose	694
2. duties of the promotion board	694
2.1 Academic Year Promotions and Graduation	694
2.1.1 The OMS 1 and OMS 2 Promotion Process	694
2.1.2 The OMS 3 Promotion Process	694
2.1.3 The OMS 4 Promotion Process and Recommendation for Graduation	695
2.2 Assessment of Academic Progress	695
The Promotion Board is convened at the end of each block/rotation, after all grades have been determined by the Associate Dean for Pre-Clinical Medical Education, the Associate Dean for Clinical Affairs, and/or the Associate Dean for OMS 4 and GME, to...	695
2.2.1 Reasons to Call a Promotion Board Meeting for OMS1 and OMS 2 Students	695
2.2.2 Reasons to Call a Promotion Board Meeting for OMS 3 and OMS 4 Students	696
2.3 Special Meetings of the Promotion Board	697
2.4 Administrative Resolutions Not Requiring Referral to the Promotion Board	697
Certain academic difficulties/issues are referred directly to the Campus Dean for administration of actions dictated by VCOM policy instead of being referred to the Promotion Board. In addition, some academic difficulties allow for an automatic remed...	697
3. promotion board membership	699
4. promotion board procedures	700
A. At the conclusion of the academic block/rotation, the Associate Dean, appropriate for the year of the student, may convene the Promotion Board:	700
 The Associate Dean for Pre-Clinical Medical Education convenes and Chairs the Board for all OMS 1 and OMS 2 cases.	700
 The Associate Dean for Clinical Affairs convenes and Chairs the Board for all OMS 3 cases.	700
 The Associate Dean for OMS 4 and GME convenes and Chairs the Board for all OMS 4 cases.	700
B. Once a student has been deemed to be experiencing difficulty in making academic progress that warrants a Promotion Board review, the appropriate Associate Dean will meet with each student to notify them of their final course grade (or component gra...	700
 The Associate Dean will also inform the student of the Promotion Board process and answer any questions the student has. This includes making the student aware that:	700
o Prior to the Promotion Board meeting, each student coming before the Board must submit a letter presenting any issues or considerations that they wish to make known to the Promotion Board. The student must submit any information they plan to presen...	700
o Student attendance at the Promotion Board meeting is required. Students in the OMS 3 or OMS 4 years who are at distant clinical sites may be approved by the Associate Dean to attend via appropriate video conferencing technology. OMS 1 – OMS 4 stud...	700
o The CIFSS mental health counselor will be present to provide student support but will not share confidential information about the student with the Promotion Board.	700
o The Class President may be present to discuss and answer any questions on course issues or block issues that may have impacted the class as a whole. The Class President is not in attendance to serve as a character witness or advocate for the student.	700
o No other individuals are permitted to attend the Promotion Board meeting on the student’s behalf.	700
 Following the meeting with the student, the Associate Dean will follow-up by emailing the student the standard Promotion Board notification email.	701
C. The appropriate Associate Dean will report the reason the student has been brought before the Promotion Board, the academic progress of the student, any assistance that the student has received or has been offered, and efforts by the student to imp...	701
5. promotion board recommendations	701
5.1 Recommendations by the Promotion Board for OMS 1 and OMS 2 Students Who Have Been Referred for F Course Grade(s)	702
5.2 Recommendations for OMS 1 and OMS 2 Students Who Have Been Referred for Repeated F Grades of Required Components of a Course(s)	703
5.3 Recommendations for OMS 3 and OMS 4 Students Who Have Been Referred for F Clinical Rotation Grades	703
5.4 Recommendations for OMS 1 – OMS 4 Students for a GPA of 2.79 or Less	704
5.5 Additional Recommendations	704
6. promotion board recommendation notification and appeals process	705
 For students who are recommended to be allowed to remediate and be placed on academic probation, the Chair will notify the student, via email, of the recommendation of the Promotion Board.	705
 For students who are recommended to repeat an academic year or be dismissed, the Chair will notify the student in-person of the recommendation of the Promotion Board and will follow with an email copy of the recommendation letter. The Mental Health...	705
Upon receiving the decision from the Campus Dean, the student, within seven working days, may appeal the Campus Dean’s decision to the Provost. In lieu of appealing, the student may waive their right to appeal by so indicating in the appropriate plac...	705
While the student is awaiting the Promotion Board’s recommendation, Campus Dean’s decision, or Provost’s decision, the student must attend scheduled class(s)/rotation(s) and must take exams, including remediation exams.	706
 Exam/course grades will be released to the student during this time so that they can monitor their progress and prepare appropriately for subsequent exams; however, grades will not be recorded unless the student is granted the ability to continue in...	706
 Numeric grades of remediation exams will not be released to the student, but the student will be notified whether they pass or fail; this includes students who are in the appeal process.	706
7. request for special considerations and/or the need for accommodations	706
Students may not request special consideration for a current exam/course/rotation failure or prior exam/course/rotation failure for a condition that was diagnosed or brought to the college’s attention after the failures have occurred. Considerations ...	706
Students who are approved by the Campus Dean or Provost to continue in the curriculum and who believe that they are in need of Section 504 accommodations or those who are referred by the Promotion Board to seek accommodations should contact the Center...	706
8. duration of policy	706
S018 VCOM Grading, Satisfactory Academic Progress, and Graduation Requirements Policy and Procedures.pdf	656
1. purpose	656
2. academic grading, promotion and graduation	656
3. educational conflicts of interest and recusal	657
4. oms i and oms ii grading	659
4.1 Grading Scale	659
During the first two years, most courses have a traditional letter grade (A, B+, B, C+, C, and F) and are calculated into the GPA. Other components of the curriculum are awarded a pass / fail grade.	659
4.2 Grade Point Average (GPA)	659
4.3 Finalization and Changes to Course Grades	659
5. oms i and oms ii satisfactory academic progress	660
5.1 OMS 1 and OMS 2 Course Remediation	661
5.2 F Course Grade	662
5.3 Repeated Course(s)	662
6. oms iii and oms iv grading	663
6.1 Grading Scale	663
6.2 Grade Point Average (GPA)	663
6.3 Finalization and Changes to Course Grades	664
7. oms iii and oms iv satisfactory academic progress	664
7.1 End of Rotation Exam Remediation and/or Failure	664
Students must pass each end of rotation exam with a C (70%) or better to receive a passing grade for the clinical medical knowledge module. Students who fail an end of rotation exam but pass the clinical rotation evaluation component have a second op...	664
If the student is allowed to repeat the rotation, all components of the rotation must be repeated and the repeated rotation must be with a different preceptor than the one from the original rotation that the student failed. Once repeated, the transcr...	664
Since all components of the rotation must be repeated, the transcript will also show both the initial clinical rotation competency evaluation course and the repeated clinical rotation competency evaluation course. The repeated clinical rotation compe...	665
If the Promotion Board does not recommend the student be allowed to repeat the rotation and the student is in the appeal process when the next rotation begins, the student will be allowed to attend the rotation and sit for the end-of-rotation exam whi...	665
7.3 Clinical Rotation Competency Evaluation Failure	665
7.3 Failure to Obtain a Clinical Rotation Performance Evaluation	666
7.4 Clinical Rotation Repeated Performance Issues	667
8. in progress/incomplete grades	667
8.1 IP Course Grade	667
8.2 INC Course Grade	668
9. Audited Course(s)	668
10. academic probation	668
11. altered degree plan of study	669
11.1 Failure to Make Academic Progress While on an Altered Degree Plan	669
12. comprehensive Testing	670
12.1 COMSAE Phase 1: A Comprehensive Review Exam	670
12.1.1 COMSAE Phase 1: First Attempt	670
12.1.2 COMSAE Phase 1: Second Attempt	673
12.1.3 COMSAE Phase 1: Third Attempt	675
12.2 COMSAE Phase 2: A Comprehensive Review Exam	678
12.2.1 COMSAE Phase 2: First and Second Attempt	679
12.3 COMPE: A Comprehensive Osteopathic Medical Performance Exam	681
12.3.1 COMPE: First Attempt	682
12.3.2 COMPE: Second Attempt	682
13. national board exams: comlex level 1 and comlex level 2 ce	682
13.1 COMLEX Level 1	682
VCOM students are required to pass the National Board of Osteopathic Medical Examiners’ (NBOME) COMLEX Level 1 following completion of the OMS 2 year. Students are approved to sit for COMLEX Level 1 after successfully passing all requirements of the ...	682
Students are notified in early January of their release to schedule the COMLEX Level 1 exam and the approved time period for testing by the Associate Dean for Pre-Clinical Education and the Center for Institutional, Faculty, and Student Success (CIFSS...	682
Students must sit for COMLEX Level 1 by the first day of the OMS 3 year to be eligible for promotion to the OMS 3 year. Any student who has not taken the exam by this date will be temporarily withdrawn by the Campus Dean until the student receives a ...	683
Students must pass COMLEX Level 1 by the first day of their second semester of the OMS 3 year in order to be promoted to the second semester of the OMS 3 year. Those students on an ADPOS will have a different date for the beginning of their second se...	683
13.1.1 COMLEX Level 1: Failure of the First or Additional Attempts	684
 Students whose rotations are delayed due to a COMLEX Level 1 issues will be placed on an Altered Degree Plan of Study (ADPOS). For students placed on an Altered Degree Plan of Study for failure of COMLEX Level 1, every attempt will be made to provi...	686
 Students who have failed COMLEX Level 1 three times will be brought before the Promotion Board to be placed on academic probation.	686
 Students who have failed COMLEX Level 1 four times will be brought before Promotion Board to be dismissed as students are required by VCOM and NBOME to pass within four attempts.	686
13.2 COMLEX Level 2 CE	686
13.2.1 COMLEX Level 2 CE: Failure of the First or Additional Attempts	687
13.2.2 COMLEX Level 2 CE: Students Who Have Not Passed by the Date of Graduation	689
14. maximum length of completion	690
VCOM follows the AOA Commission on Osteopathic College Accreditation (COCA) standard for Colleges of Osteopathic Medicine, which supports ensuring that each single degree DO student completes the DO degree within 150% of the standard time to achieve t...	690
15. graduation requirements	690
16. duration of procedure	692

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