VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #R017

Edward Via College of Osteopathic Medicine

Policy Order No. R017 Effective Date: August 1, 2019

Signature on File __________________________ Dixie Tooke-Rawlins, D.O. President and Provost ___________________________________________________________________________________ VCOM Policy on Cost Principles for Sponsored Projects ___________________________________________________________________________________ 1. PURPOSE..............................................................................................................................................1 2. DEFINITION ........................................................................................................................................1 3. POLICY .................................................................................................................................................2 3.1. Allowable ........................................................................................................................................2 3.2. Reasonable.......................................................................................................................................2 3.3. Allocable .........................................................................................................................................3 4. PROCEDURES .....................................................................................................................................3 4.1. Administrative/Clerical Salary Support Integral to a Project..........................................................3 4.2. General Administrative Expenses Integral to a Project...................................................................4 4.3. Unallowable Charges ......................................................................................................................4 5. DURATION OF POLICY....................................................................................................................4 1. P URPOSE The purpose of VCOM’s Policy on Cost Principles for Sponsored Projects is to ensure direct costs are necessary, reasonable, allowable, and allocable to a particular sponsored project and are administered consistently across all sponsored projects. By administering this policy, the college ensures that direct costs and associated facilities and administrative (F&A, indirect, overhead) costs are presented appropriately in proposal budgets and charged consistently to separate and distinct funds in the college’s accounting system. This policy applies to all funding, federal and nonfederal, accepted by the Office of Research Administration (ORA) on behalf of the college (all campuses). 2. D EFINITION Administrative and Clerical Salaries and Wages: Costs normally included in departmental administration expenses and typically refer to employees in secretarial positions, office services, and fiscal classifications; however, the nature of the task being performed and not the class title determines if the work is classified as administrative or clerical. Cost Sharing: Refers to the portion of the total costs of a sponsored project borne by VCOM.

VCOM Policy on Cost Principles for Sponsored Projects

Page 1 of 4