VCOM Institutional Policy and Procedure Manual

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B010 VCOM Policy Review VCOM's Mission and Strategic Plan.pdf	46
1. purpose	46
2. strategic planning process	46
3. duration of policy	47
S005 VCOM Policy Transfer Student and Transfer of Credit2.pdf	572
1. purpose	572
2. transfer criteria	572
3. transfer review and transfer of credit process	573
3.1 Transfer of Credit	573
3.2 Curriculum Requirements for Additional Coursework	573
3.3 Curriculum Requirements for Transfers from LCME Accredited Schools of Medicine	573
4. Duration of Policy	574
S016 VCOM Policy Performing Patient Care Activities2.pdf	652
1. purpose	652
2. clinical professional and ethical expectations	652
3. performing patient care activities	653
3.1 Supervision of Students	653
3.3 White Coats and VCOM ID Badges	654
3.4 Patient Confidentiality	654
During the course of study, students will come in contact with a patient's confidential information. Special laws, such as the Health Insurance Portability and Accountability Act (HIPAA), govern the release of confidential patient information to othe...	654
Any discussion of a patient, peer, physician, or healthcare facility should be a professional discussion and not cause misunderstanding or distrust of the medical care offered at the site. Failure to adhere to this professional behavior constitutes a...	654
3.5 Medical Records/Charting The responsibility given to students for medical records varies among the hospitals and clinics. Some sites allow studen...	654
Medical Records that are falsified or that are left uncompleted when it is the responsibility of the student to complete, are considered a professional or ethical violation and the student will be subject to the policies and procedures in the student ...	655
4. consequences for unprofessional or unethical behavior	655
 Tardiness and/or Unexcused absenteeism	655
 Medical or psychological illness	655
 Suspected substance abuse (alcohol and other drugs) by behavior or positive drug screen	655
 Suspected illegal behavior	655
 Suspected physical, sexual, or emotional abuse	655
 Disruptive behavior as a member of the medical team	655
 Other areas of professional concern	656
5. duration of policy	656
G001 VCOM Policy for Planning and Promoting Graduate Medical Education2.pdf	714
1. history of support for graduate medical education and opti	714
VCOM recognizes that osteopathic medical education is a continuum. Prior to 2008, in their first year of existence, VCOM began residency development as a member of AOPTIC; transitioning to being the primary supporter of an American Osteopathic Associ...	714
2. POLICY	715
3. PROCEDURES	715
4. duration of policy	716
U024 VCOM Policy on Administrative Staff, Classified Staff, and Select Wage Employees Recruitment2.pdf	477
1. purpose	477
2. notice of nondiscrimination and diversity	477
3. approval for filling a position	478
4. sourcing of applicants	478
5. initial applicant screening	478
6. interviews	479
7. candidate selection	479
8. references, social media, and background checks	480
9. offer extension	480
10. acceptance of offer	480
11. difficult recruitments	481
12. duration of policy	481
U030 VCOM Crime Statistics Report and Annual Security Report Policies and Procedures2.pdf	511
1. purpose	511
2. clery crime statistics report	511
Once all statistics are gathered from each reporting source, they are compiled, reviewed, and reported for each campus to the United States Department of Education.	512
3. clery annual security report	512
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the United States Department of Education’s regulations require Title IV participating institutions to publish an Annual Security Report (ASR) every October 1st ...	512
The VCOM Department of Operations has been designated as the department responsible for compiling and publishing the college’s ASR. This document is intended to serve as the annual security report for all VCOM campuses.	512
o Policies or procedures for victims or witnesses to report crimes on a voluntary, confidential basis for inclusion in the annual disclosure of crime statistics.	512
 Accurate & Prompt Reporting	513
Encourages accurate and prompt reporting of all crimes to the campus police and the appropriate police agencies, when the victim of a crime elects to, or is unable to, make such a report.	513
 Voluntary Confidential Reporting Procedures (Pastoral & Professional Counselors)	513
Describes procedures, if any, that encourage pastoral counselors and professional counselors, if and when they deem it appropriate, to inform the persons they are counseling of any procedures to report crimes on a voluntary, confidential basis for inc...	513
5 duration of policy	515
S009 VCOM Policy on Assuring the Clinical Education Curriculum2.pdf	587
1. purpose	587
2. core clinical education at vcom	587
3. duties of the clinical affairs division	588
4. identification and appointment of clinical faculty	589
5. assuring clinical rotations and clinical capacity	590
5.1 Clinical Education Core Site Closures	590
5.2 Clinical Education Interruption Due to Critical Events	591
6. clinical assignment procedures	592
7. duration of policy	593
S008 VCOM Credit Hour Policy2.pdf	584
1. purpose	584
2. policy	584
3. credit hour determination - pre-clinical curriculum	585
4. credit hour determination - clinical curriculum	586
5. duration of policy	586
R004 VCOM Policy and Procedures Institutional Review Board1.pdf	80
1. significance	80
2. statement of principles	81
2.1. The Belmont Report	81
2.2. 45 CFR 46	83
2.3. 21 CFR 50 and 21 CFR 56	83
3. definitions	83
4. the board	87
4.1. Membership	87
4.2. Appointments	87
4.3. Terms	88
4.4. Schedule	88
5. authority of the irb	88
5.1. Authorities of Review	89
6. responsibilities of the irb	89
6.1. Duties of the Members to the IRB	89
6.2. Duties of the Chairperson	90
6.3. Duties of the IRB Coordinator	90
7. criteria for irb approval	91
7.1. Risks	91
7.2. Benefits	91
7.3. Selection of Subjects	91
7.4. Informed Consent Review & Documentation	92
7.5. Safety Monitoring	92
7.6. Privacy and Confidentiality	92
7.7. Vulnerable Subjects Safeguards	93
7.8. Continuing Review	93
7.9. Recruitment & Payment	93
7.10. Required Certification	93
8. record keeping	93
8.1. Voting	94
8.2. Member Recusal	94
8.3. Principal Investigator Attendance	94
9. types of review	95
9.1. Exempt	95
9.2. Expedited	95
9.3. Full Board	95
9.4. Continuing	95
9.5. Modification	96
9.6. Review by Institution	97
9.7. Outside IRB Authorization	97
10. actions following review	97
10.1. Approval of Research	97
10.2. Minor Modifications or Clarifications Required	97
10.3. Deferral	97
10.4. Disapproval	98
10.5. Suspension and Termination	98
10.6. Notification of IRB Actions	98
10.7. Appeal of IRB Decisions	98
11. study closure or completion	99
11.1. Voluntary Completion	99
11.2. Termination by the IRB	99
11.3. Expiration of Approved Period	99
12. adverse events & unanticipated problems	99
12.1. Adverse Event Written Report	100
12.2. Data and Safety Monitoring Plans	100
12.3. IRB Responsibilities	100
13. confidentiality	101
14. informed consent	101
14.1. General Requirements	101
14.2. Documentation	104
14.3. VCOM Consent Form Templates	105
14.4. Assent by Children & Parental Permission	105
14.5. Stored Samples & Genetic Testing	106
14.6. Record Retention	107
15. hipaa & irb review	107
15.1. HIPAA Authorization and Informed Consent	107
15.2. HIPAA Waiver of Authorization:	108
16. recruitment & incentives	108
16.1. Advertisements	108
16.2. Direct Solicitation	109
16.3. Payments to Research Subjects	109
16.4. Lotteries & Door Prizes	110
17. vulnerable subjects	110
Elements to consider in research involving vulnerable subjects:	111
18. researcher noncompliance & protocol violation	111
18.1. Noncompliance of Investigators	111
18.2. Protocol Violation & Deviations	113
19. responsibilities of the department of research	114
20. responsibilities of the principal investigator	115
20.1. Application Process	115
20.2. Following Approval	116
20.3. Student Research	117
21. duration of policy	117
S007 VCOM Policy and Procedures Tuition and Fees Refunds1.pdf	582
1. purpose	582
2. calculating the tuition and fees refund	582
2.1 Refunding When Title IV Monies Were Received	582
2.2 Refunding When No Title IV Monies Were Received	583
2.3 Three-Day Cancellation	583
2.4 Other Cancellations	583
3. duration of policy	583
S003 VCOM Mandatory Medical Leave of Absence.pdf	564
1. purpose	564
2. mandatory medical leave of absence	564
2.1 Individual Assessment Team	566
In situations where there is a need for a student to have an individualized assessment, the Campus Dean (or designee) shall appoint members of an Individual Assessment Team (IAT) to perform such individualized assessment. The IAT shall include, if po...	566
The IAT shall convene as soon as possible to conduct the assessment and provide a written report to the Campus Dean within seven (7) days of the conclusion of the assessment.	566
2.2 Decision of the Campus Dean	566
2.3 Appeal Process	566
3. mandatory medical leave of absence reinstatement procedures	566
4. duration of policy	567
U023 VCOM Policy on Solicitations, Surveys, and the Use of College Outcomes.pdf	468
1. purpose	468
2. policy statement	468
2.1. Monetary Solicitations	469
2.2. Surveys	469
2.2.1 Privacy	470
2.2.2 Process for Survey Approval	471
2.2.3 Survey Software	471
2.3. Research on Faculty, Staff, or Students	472
2.4. College Outcomes	472
3. sponsorship	472
4. sanctions for policy violations	473
5. duration of policy	473
S015 VCOM Policy Professional & Ethical Standards Board.pdf	647
Edward Via College of Osteopathic Medicine	647
1. Purpose	647
2. Professional and Ethical Standards Board	647
2.1 Notice of Possible Suspension While Under Review	648
2.2 Choices for Review by the PESB, Three-Person Panel, or Campus Dean	648
2.2.1 Notice of Review by the PESB, Three-Person Panel, or Campus Dean	648
2.2.2 Review by the PESB	649
2.2.3 Review by the Three-Person Panel	650
2.2.4 Review by the Campus Dean	651
2.2.5 Appeal Process	651
Upon receiving written notification from the Campus Dean, the student, within seven (7) calendar days, may appeal the Campus Dean’s decision to the Provost. The Provost has discretionary power to affirm, modify, or remand the decision. The appeal mu...	651
3. duration of policy	651
R005 VCOM Policy and Procedures Intellectual Properties and Agreements.pdf	148
1. purpose	148
2. intellectual property: definition	148
3. responsibilities of the college	148
4. responsibilities of COVERED PERSONS	149
5. ownership of intellectual property	149
6. invention disclosure	150
7. revenue from intellectual property	150
7.1. General Principles	150
Revenues received as a result of licensing agreements shall be distributed to encourage technology development within, and technology transfer from, VCOM. Such "Gross Revenues" shall not include funds received for research support.	150
7.2. Schedule for Net Revenue Distribution from Intellectual Property	151
7.3. Distribution after Termination or Death	151
8. additional provisions	152
8.1. Research	152
8.2. Use of the VCOM Name	152
8.3. Publication	152
8.4. Confidentiality	152
8.5. Avoidance of Conflicts of Interest and Commitment	152
8.6. Grievances	153
9. definitions	153
10. duration of policy	154
R005 VCOM Policy and Procedures Intellectual Properties and Agreements.pdf	161
R005 VCOM Disclosure Form.pdf	161
Attachment A: Review for VCOM Ownership and Royalty Sharing	161
Attachment B: Royalty Sharing	162
Attachment C: Commercial Applications	163
Intellectual Property Disclosure Instructions	164
(Do not submit)	164
Definitions	164
Intellectual Property Disclosure Instructions	165
(Do not submit)	165
Title and Description of Invention	165
Originators/Inventors	165
Relevant Sponsorship and Other Agreements	165
Dates of Conception, Reduction to Practice and Public Disclosure	165
U019 VCOM Employee Work Hours and Overtime Policy.pdf	428
1. purpose	428
2. vcom philosophy on work hours	428
3. Definition of work and the place of work	428
3.1 Travel and Off Campus Job-Related Duties	428
3.1.1 Travel and Duties Considered as Work	428
3.1.2 Travel and Duties Not Considered as Work	429
4. work schedules for vcom full-time non-exempt or wage employees	430
4.1 VCOM Lunch Hour or Half Hour	430
4.2 VCOM Evening Hours and Weekends	430
5. definition of an exempt or non-exempt employee status	431
5.1 Assuring Current and Accurate Job Position Descriptions and Exempt from Non-exempt Status	431
6. overtime work	432
6.1 Process for Non-exempt Employees to Track Hours in Order to be Paid Overtime	432
6.1.1 Approved Overtime Timesheet	433
6.1.2 Compensation Time	433
6.2 Calculating Overtime Pay	433
6.2.1 Non-Exempt Employees	433
6.2.2 Exempt Employees	433
7. disciplinary action for noncompliance	434
8. definitions	434
9. duration of policy	434
U032 VCOM Policy on Workplace Site Expectations, Requirements, and Working Remotely.pdf	535
1. purpose	535
2. assigned campus workplace	535
3. definition of remote work	536
4. remote work policy	536
4.1 Employee Requesting to Work Remotely	536
5. exceptions	537
6. duration of policy	537
U015 VCOM Policy on Conficts of Interest.pdf	408
1. purpose	408
2. definitions	408
3. applicability	409
4. responsibilities	409
4.1 Leadership	409
4.2 Administrators	409
4.3 Teachers and Mentors	410
4.4 Researchers Engaging in Human Subjects Research	410
5. specific activities	410
5.1 Gifts	410
5.2 Meals	410
5.3 Industry-Sponsored Speaking Relationships	411
5.4 Industry Support of Accredited CME	411
5.5 Attendance of Industry-sponsored Educational Events	412
5.6 Industry-Sponsored Fellowships	412
5.7 Ghostwriting and Honorary Authorship	412
5.8 Consulting and Advising Relationships	412
Marketing	412
Research and Scientific Activities	413
5.9 Pharmaceutical Samples	413
5.10 Medical Device Representatives	414
6. conflict of interest disclosure and procedures	414
7. conflict of interest curriculum	415
8. extension of policy to affiliates	415
9. enforcement and sanctions	416
9.1 Enforcement and Monitoring	416
9.2 Assessing Non-Compliance and Sanctions	416
10. duration of policy	417
U014 VCOM Consensual Relationship Policy.pdf	405
1. purpose	405
The purpose for the Employee/Student Relationship Policy is to establish professional behavioral and ethical standards for students, faculty and staff to adhere to which will guide them in the academic as well as the professional setting.	405
2. employee/student relationships	405
3. student/patient relationships	406
4. policy enforcement	406
5. duration of policy	406
U004 VCOM Copyright and Fair Use Instructional Materials Policy.pdf	351
1. Purpose	351
2. Copyright	352
3. Intellectual Property of Instructional Materials	352
4. Fair Use Doctrine	352
4.1 Duplicating Copyrighted Materials for Instructional Use	353
4.2 Displaying Media for Instructional Use	354
4.3 Requesting Copyright Permission	355
5. Digital Millennium Copyright Act	355
5.1 VCOM DMCA Agent for Notification	356
6. No Electronic Theft Act	356
6.1 Peer-to-Peer File (P2P) Sharing	356
7. Citation	357
8. Policy Enforcement	357
VCOM reserves the right to terminate employees who knowingly violate copyright policies.	357
9. Duration Of Policy	357
U006 VCOM Policy on Social Media Usage.pdf	361
1. purpose	361
2. overview	361
3. policies for all types of social media usage	362
4. cyberbullying	364
5. official college social media sites	365
6. violation of policy	366
7. duration of policy	366
U017 VCOM Policy Statement on Professional Ethics for Administrative and Classified Staff.pdf	422
1. statement on professional ethics	422
2. duration of policy	424
U016 VCOM Code of Ethics.pdf	418
1. code of ethics	418
2. duration of policy	421
U002 VCOM Policy Academic Freedom.pdf	344
1. policy statement	344
2. academic freedom of students	344
3. academic freedom of faculty	344
4. duration of policy	345
U031 VCOM Policy on Safety and Health.pdf	517
1. purpose	517
The purpose of the VCOM Campus Health and Safety Policy is to promote the health, safety, and well-being of students, faculty, staff, and visitors. This policy identifies the authority and responsibility for the proper management of the college’s hea...	517
2. policy statement	517
3. compliance responsibility	517
3.1 Department of Operations	517
3.2 Department/Division Officers/Supervisors	518
3.3 Employees, Students, and Visitors	518
4. maintenance of campus facilities	518
4.1 Continuous Inspection Process (CAP)	519
4.2 Facilities Needs Assessment	520
4.3 Help Desk Ticketing System	520
5. campus access and safety	520
Campus Safety Officers are always on-duty after normal business hours on evenings and weekends while the building is open to students and are available for general security and safety issues. Campus Safety Officers are available to escort students to...	521
5.1 Inclement Weather and Other Emergency Notifications	521
5.2 Emergency Preparedness, Response and Evacuation Procedures	522
5.3 Fire Safety	523
5.4 Firearms and Weapons	523
5.5 Tobacco, Nicotine, and Vape Free Campus	523
5.6 Alcohol and Drug Free Campus	524
5.7 Free from Impairments that Place Patients at Risk	525
5.8 Protection from Discrimination, Harassment, and Violence	525
6. environmental and occupational exposure and universal precautions	525
6.1 Pregnancy, Allergies, and Student Participation in Special Environments	526
6.2 Universal Precaution	526
6.3 Exposure to Hazardous Body Fluids and Accidental Needle Stick	527
6.4 Infectious Disease Prevention	528
7. healthcare and insurance	529
7.1 VCOM Student Health Program and Health Insurance	529
7.1 Employee Health Insurance	530
8. fatigue mitigation	530
8.1 Signs of Fatigue	530
8.2 Common Cause of Fatigue	531
8.3 Strategies To Be Used For Fatigue Mitigation	531
8.4 Identification of a Fatigued Physician/Student Involved in Patient Care	532
8.4.1 Responsibilities of the Supervising Clinical Faculty Member	532
8.4.2 Responsibilities of the Student	532
9. prevention education	533
9.1 Prevention and Awareness Education for Students	533
9.2 Prevention and Awareness Education for Employees	534
10. duration of policy	534
U010 VCOM Policy Alcohol Drug Testing.pdf	376
1. Purpose	376
2. drug-free/alcohol-free workplace	376
3. Alcohol and Drug Testing	377
Random drug screening is performed on one or two occasions during enrollment at VCOM and may also be done by order without notice from any member of VCOM administration. Presence of any illegal substance or of any prescription drug not prescribed dire...	377
3.1 Positive Drug Screen or Arrests for Illegal Drug Usage or Sales	378
3.2 Self-Identification for Drug or Alcohol Dependence	378
4. Drug and Alcohol Abuse Prevention	378
5. Duration of Policy	379
U026 VCOM Employee Grievance Policy and Procedure.pdf	491
VCOM Employee Grievance Policy and Procedure	491
1. purpose	491
2. employee grievance procedure	491
2.1 Informal Grievance Resolution	492
2.2 Formal Grievance Resolution	492
2.3 Grievance Appeal Process	492
3. duration of policy	493
S017 VCOM Policy Health & Counseling Services Policy.pdf	657
1. purpose	657
2. vcom internal student counseling services	657
3. external counseling services	658
3.1 24-Hour/365 Days a Year Emergency Counseling Services	659
4. health services	659
5. duration of policy	659
U029 VCOM Policy Complaints Related to Accreditation Standards.pdf	508
1. purpose	508
2. accreditation standards	508
3. complaint procedures	508
4. statement of non-retaliation for complaints related to accreditation standards	510
Neither the College, nor any person, shall intimidate, threaten, coerce, discriminate, or retaliate against any individual for the purpose of interfering with any right or privilege secured by this policy, or because the individual has made a report o...	510
5. duration of policy	510
S012 VCOM Policy Technical Standards for Admission and Successful Completion of the Osteopathic Program Policy.pdf	596
1. Purpose	596
2. technical standards for admission and successful completion of the	596
osteopathic program	596
3. accommodations for students with disabilities	604
3.1 Self-Identification of Disabilities as an Applicant	606
VCOM applicants are expected to self-identify if they are unsure whether they meet the Technical Standards. VCOM does not discriminate on the basis of disability and assures that no adverse view of the applicant will be made if accommodations are req...	606
The applicant who believes he/she may need accommodations must inquire about the Section 504 eligibility process to apply for accommodations for their disability through the Director for Student and Institutional Academic Success, who also serves as t...	606
Applicants who require controlled substances and other prescribed medications that will result in a positive drug screen test must notify Clinical Affairs in advance of matriculation and submit documentation of the prescription and the need for the pr...	606
VCOM reserves the right to have the student re-evaluated for a disability if adequate prior evaluations have not been done, requiring further evaluation and testing. When this is required, it is at the student’s expense.	606
Applicants who have questions regarding VCOM's assistance for a specific disability, please contact the Director for Student and Institutional Academic Success, who also serves as the Section 504 Campus Coordinator.	606
Applications for accommodations are not considered retroactively. Students who must remediate a course or who are suspended or dismissed for failure in the curriculum or who are failing a course during a block/rotation in progress may not claim failu...	607
3.2 Assistance for Matriculated Students with Disabilities	607
3.3 Determining Eligibility for Accommodations	610
4. duration of policy	611
R004A8 IRB Policy on Humanitarian Use Devices.pdf	142
1. purpose	142
2. policy statement	142
2.1. Definitions	142
2.2. HUDs In Clinical Care	143
2.3. HUDs Used in a Clinical Investigation	144
2.4. Emergency Use of a HUD	145
3. Considerations for Prompt Reporting	145
4. References	145
5. duration of policy	146
U022 VCOM Business Travel and Continuing Medical Education Continuing Education Travel Policy.pdf	450
1. purpose	450
2. employee responsibility and obligation	450
3. continuing medical education (cme)/continuing education (ce) travel	451
4. business travel	451
4.1 Local Travel Expenses	452
4.2 Travel for the President, Provost, Board of Directors, College Administrators, and Special Guests	452
5. travel approvals and arrangements	453
5.1 Personal Travel	454
6. air transportation	454
6.1 Connecting Flights	455
6.2 Travel Insurance	455
6.3 Change in Reservations/Tickets	455
6.4 Airline Awarded “Bumping Awards”	455
6.5 Cancellations	455
6.6 Unused Tickets	456
6.7 Frequent Flyer Programs	456
6.8 Baggage Fees	456
Employees should consider shipping materials to their destination or splitting material into additional pieces of luggage to avoid excess baggage charges if it will reduce costs.	456
7. ground transportation	456
7.1 Personal Vehicles	457
7.2 VCOM-Owned Vehicles	457
7.3 Rental Vehicles	458
7.4 For Hire Transportation	458
7.5 Tips	459
7.6 Parking and Tolls	459
7.7 Violations and Traffic Tickets	459
8. Lodging	459
8.1 Lodging Selection	459
8.1.1 Lodging Conference Rates	459
8.1.2 Vacation Rentals and VRBOs	460
8.1.3 Lodging Expense Limit Exceptions	460
8.2 Other Lodging Charges	461
8.3 Cancellations	461
8.4 Direct Billing	461
8.5 Staying with Family or Friends	461
8.6 Frequent Guest Programs	461
8.7 Group Bookings	461
8.8 Additional Lodging for Family Members or Guests or Extending a Trip for Personal Reasons	462
9. meals while traveling	462
9.1 Business Dining Meals	463
A business dining meal is any meal where official VCOM business is being conducted or discussed.	463
Meals are not considered business meals unless there is a legitimate business purpose for the meal and the employee hosting the meal has been pre-approved for business dining by their Division Administrator as per the budget.	463
Occasionally there are planned employee candidate recruitment meals where faculty or staff are discussing employment opportunities with VCOM with a potential employee. This must be pre-approved by the Division Administrator and the candidate recruitm...	463
 When spouses of candidates interviewing are also traveling and/or they are special guests invited to a meal where a candidate is interviewing; these may be charged to the Division Administrator’s or Campus Dean’s budget under business dining if pre-...	463
Business dining meals should be charged to business dining under the Division of the employee hosting the pre-approved meal.	463
 VCOM Administrators may use their VCOM-issued credit card for business dining.	463
 Itemized receipts must be submitted for business meals and must include a list of attendees and the specific business purpose of the meal.	463
 Employees on travel status and attending a business meal provided by VCOM either directly or indirectly must reduce their per diem for that meal.	463
9.2 Conference Meals/Meals Provided by Others	463
9.3 Tips and Incidental Charges	464
The gratuity limit includes restaurant applied service fees.	464
Large meal deliveries over $250 should not be tipped more than 10%.	464
Regardless of destination or meals provided, the per diem rate includes a residual $5 to cover incidental expenses, including :	464
 Tips to lodging staff such as porters, housekeeping, and baggage carriers.	464
 Snacks between meals.	464
9.4 Alcohol	464
VCOM will cover reasonable costs of alcoholic beverages consumed during a business meal or other approved event off campus that follows acceptable uses listed below with approval by either the President or the Provost. Vice Presidents or Vice Provost...	464
To be eligible for alcoholic beverages to be reimbursed, the following conditions must apply:	464
 The business meal/event must be held off campus, as alcohol is prohibited on VCOM campuses.	464
 The business meal/event must be for a legitimate business purpose. For example:	464
o A business dinner for recruitment purposes where the Dean or his designee is hosting a potential faculty member and/or their spouse.	464
o A business dinner with potential donors or partnering organizations for development purposes.	464
o A group business dinner hosted for multiple attendees (may include faculty) by the Campus Dean, Provost, or President where the dinner is held for VCOM business purposes. Commonly approved reimbursements include:	464
 the celebration of a VCOM achievement or event,	464
 a faculty member recognition for an outstanding event or achievement, or	464
 hosting faculty from other VCOM campuses who are present in the community for training or campus development.	464
 Alcoholic beverages are limited to a dinner wine of reasonable cost, up to two glasses per guest or one cocktail per guest.	464
 Alcoholic beverages must not be purchased for a student or prospective student.	464
 Alcohol beverages must not be purchased or consumed by an employee in the direct company of students or prospective students.	464
 Alcoholic beverages consumed must not exceed two drinks per person and be consumed during the course of a complete meal. If two glasses of dinner wine are consumed, a designated driver must exist. No employee or guest should be driving if more tha...	464
 Alcoholic beverages are not to be purchased for “Bring Your Own Bottle” events.	464
 Alcohol must be served by a licensed establishment or an otherwise certified person to serve alcohol in other jurisdictions.	464
In general, routine meetings between employees or routine meetings between a member of administration and an employee are generally not appropriate times for alcoholic consumption and the purchase of alcoholic beverages will not be reimbursed.	465
Alcohol purchases are not to be charged under any circumstance to sponsoring grants and contracts.	465
Alcohol is not a reimbursable expense to VCOM students, regardless of the source of funds.	465
When seeking reimbursement for the business meal/event where alcoholic beverages were consumed, the administrator must include the purpose of business meal/event, a list of attendees, and an itemized receipt.	465
10. use of a vcom-issued credit card	465
11. reimbursement process	465
12. irs requirements	466
13. non-reimbursement	466
14. duration of policy	466
Attachment A	467
F001 VCOM Policy on Faculty Recruitment.pdf	263
1. purpose	263
2. notice of nondiscrimination and diversity	263
3. approval for filling a position	264
4. sourcing of applicants	264
5. initial applicant screening	264
6. search committee	265
For individual campus hires, the Campus Dean will serve as the hiring officer and will appoint a Search Committee. The Campus Dean will review the appropriate candidates with the Provost prior to inviting them for interview. The Search Committee wil...	265
7. interviews	265
8. candidate selection	266
9. references, social media, and background checks	266
10. offer extension	267
11. acceptance of an offer	267
12. difficult recruitments	267
13. duration of policy	267
Appendix A	268
R018 VCOM Policy on Students Performing Research in an International Setting.pdf	244
1. purpose	244
2. Overview	244
3. Applying for INTERNATIONAL RESEARCH Approval	245
4. Conducting International Research	246
4.1. Student Responsibilities	246
4.2. Faculty Mentor (PI) Responsibilities	246
4.3. VCOM International Program Responsibilities	247
5. Completing the Research Rotation	247
6. duration of policy	247
S018 VCOM Grading, Satisfactory Academic Progress, and Graduation Requirements Policy and Procedures.pdf	661
1. purpose	661
2. academic grading, promotion and graduation	661
3. educational conflicts of interest and recusal	662
4. oms i and oms ii grading	664
4.1 Grading Scale	664
During the first two years, most courses have a traditional letter grade (A, B+, B, C+, C, and F) and are calculated into the GPA. Other components of the curriculum are awarded a pass / fail grade.	664
4.2 Grade Point Average (GPA)	664
4.3 Finalization and Changes to Course Grades	664
5. oms i and oms ii satisfactory academic progress	665
5.1 OMS 1 and OMS 2 Course Remediation	666
5.2 F Course Grade	667
5.3 Repeated Course(s)	667
6. oms iii and oms iv grading	668
6.1 Grading Scale	668
6.2 Grade Point Average (GPA)	668
6.3 Finalization and Changes to Course Grades	669
7. oms iii and oms iv satisfactory academic progress	669
7.1 End of Rotation Exam Remediation and/or Failure	669
Students must pass each end of rotation exam with a C (70%) or better to receive a passing grade for the clinical medical knowledge module. Students who fail an end of rotation exam but pass the clinical rotation evaluation component have a second op...	669
If the student is allowed to repeat the rotation, all components of the rotation must be repeated and the repeated rotation must be with a different preceptor than the one from the original rotation that the student failed. Once repeated, the transcr...	669
Since all components of the rotation must be repeated, the transcript will also show both the initial clinical rotation competency evaluation course and the repeated clinical rotation competency evaluation course. The repeated clinical rotation compe...	670
If the Promotion Board does not recommend the student be allowed to repeat the rotation and the student is in the appeal process when the next rotation begins, the student will be allowed to attend the rotation and sit for the end-of-rotation exam whi...	670
7.3 Clinical Rotation Competency Evaluation Failure	670
7.3 Failure to Obtain a Clinical Rotation Performance Evaluation	671
7.4 Clinical Rotation Repeated Performance Issues	672
8. in progress/incomplete grades	672
8.1 IP Course Grade	672
8.2 INC Course Grade	673
9. Audited Course(s)	673
10. academic probation	673
11. altered degree plan of study	674
11.1 Failure to Make Academic Progress While on an Altered Degree Plan	674
12. comprehensive Testing	675
12.1 COMSAE Phase 1: A Comprehensive Review Exam	675
12.1.1 COMSAE Phase 1: First Attempt	675
12.1.2 COMSAE Phase 1: Second Attempt	678
12.1.3 COMSAE Phase 1: Third Attempt	680
12.2 COMSAE Phase 2: A Comprehensive Review Exam	683
12.2.1 COMSAE Phase 2: First and Second Attempt	684
12.3 COMPE: A Comprehensive Osteopathic Medical Performance Exam	686
12.3.1 COMPE: First Attempt	687
12.3.2 COMPE: Second Attempt	687
13. national board exams: comlex level 1 and comlex level 2 ce	687
13.1 COMLEX Level 1	687
VCOM students are required to pass the National Board of Osteopathic Medical Examiners’ (NBOME) COMLEX Level 1 following completion of the OMS 2 year. Students are approved to sit for COMLEX Level 1 after successfully passing all requirements of the ...	687
Students are notified in early January of their release to schedule the COMLEX Level 1 exam and the approved time period for testing by the Associate Dean for Pre-Clinical Education and the Center for Institutional, Faculty, and Student Success (CIFSS...	687
Students must sit for COMLEX Level 1 by the first day of the OMS 3 year to be eligible for promotion to the OMS 3 year. Any student who has not taken the exam by this date will be temporarily withdrawn by the Campus Dean until the student receives a ...	688
Students must pass COMLEX Level 1 by the first day of their second semester of the OMS 3 year in order to be promoted to the second semester of the OMS 3 year. Those students on an ADPOS will have a different date for the beginning of their second se...	688
13.1.1 COMLEX Level 1: Failure of the First or Additional Attempts	689
 Students whose rotations are delayed due to a COMLEX Level 1 issues will be placed on an Altered Degree Plan of Study (ADPOS). For students placed on an Altered Degree Plan of Study for failure of COMLEX Level 1, every attempt will be made to provi...	691
 Students who have failed COMLEX Level 1 three times will be brought before the Promotion Board to be placed on academic probation.	691
 Students who have failed COMLEX Level 1 four times will be brought before Promotion Board to be dismissed as students are required by VCOM and NBOME to pass within four attempts.	691
13.2 COMLEX Level 2 CE	691
13.2.1 COMLEX Level 2 CE: Failure of the First or Additional Attempts	692
13.2.2 COMLEX Level 2 CE: Students Who Have Not Passed by the Date of Graduation	694
14. maximum length of completion	695
VCOM follows the AOA Commission on Osteopathic College Accreditation (COCA) standard for Colleges of Osteopathic Medicine, which supports ensuring that each single degree DO student completes the DO degree within 150% of the standard time to achieve t...	695
15. graduation requirements	695
16. duration of procedure	697
S019 VCOM Student Promotion Board Policy and Procedures.pdf	699
1. purpose	699
2. duties of the promotion board	699
2.1 Academic Year Promotions and Graduation	699
2.1.1 The OMS 1 and OMS 2 Promotion Process	699
2.1.2 The OMS 3 Promotion Process	699
2.1.3 The OMS 4 Promotion Process and Recommendation for Graduation	700
2.2 Assessment of Academic Progress	700
The Promotion Board is convened at the end of each block/rotation, after all grades have been determined by the Associate Dean for Pre-Clinical Medical Education, the Associate Dean for Clinical Affairs, and/or the Associate Dean for OMS 4 and GME, to...	700
2.2.1 Reasons to Call a Promotion Board Meeting for OMS1 and OMS 2 Students	700
2.2.2 Reasons to Call a Promotion Board Meeting for OMS 3 and OMS 4 Students	701
2.3 Special Meetings of the Promotion Board	702
2.4 Administrative Resolutions Not Requiring Referral to the Promotion Board	702
Certain academic difficulties/issues are referred directly to the Campus Dean for administration of actions dictated by VCOM policy instead of being referred to the Promotion Board. In addition, some academic difficulties allow for an automatic remed...	702
3. promotion board membership	704
4. promotion board procedures	705
A. At the conclusion of the academic block/rotation, the Associate Dean, appropriate for the year of the student, may convene the Promotion Board:	705
 The Associate Dean for Pre-Clinical Medical Education convenes and Chairs the Board for all OMS 1 and OMS 2 cases.	705
 The Associate Dean for Clinical Affairs convenes and Chairs the Board for all OMS 3 cases.	705
 The Associate Dean for OMS 4 and GME convenes and Chairs the Board for all OMS 4 cases.	705
B. Once a student has been deemed to be experiencing difficulty in making academic progress that warrants a Promotion Board review, the appropriate Associate Dean will meet with each student to notify them of their final course grade (or component gra...	705
 The Associate Dean will also inform the student of the Promotion Board process and answer any questions the student has. This includes making the student aware that:	705
o Prior to the Promotion Board meeting, each student coming before the Board must submit a letter presenting any issues or considerations that they wish to make known to the Promotion Board. The student must submit any information they plan to presen...	705
o Student attendance at the Promotion Board meeting is required. Students in the OMS 3 or OMS 4 years who are at distant clinical sites may be approved by the Associate Dean to attend via appropriate video conferencing technology. OMS 1 – OMS 4 stud...	705
o The CIFSS mental health counselor will be present to provide student support but will not share confidential information about the student with the Promotion Board.	705
o The Class President may be present to discuss and answer any questions on course issues or block issues that may have impacted the class as a whole. The Class President is not in attendance to serve as a character witness or advocate for the student.	705
o No other individuals are permitted to attend the Promotion Board meeting on the student’s behalf.	706
 Following the meeting with the student, the Associate Dean will follow-up by emailing the student the standard Promotion Board notification email.	706
C. The appropriate Associate Dean will report the reason the student has been brought before the Promotion Board, the academic progress of the student, any assistance that the student has received or has been offered, and efforts by the student to imp...	706
5. promotion board recommendations	707
5.1 Recommendations by the Promotion Board for OMS 1 and OMS 2 Students Who Have Been Referred for F Course Grade(s)	707
5.2 Recommendations for OMS 1 and OMS 2 Students Who Have Been Referred for Repeated F Grades of Required Components of a Course(s)	708
5.3 Recommendations for OMS 3 and OMS 4 Students Who Have Been Referred for F Clinical Rotation Grades	708
5.4 Recommendations for OMS 1 – OMS 4 Students for a GPA of 2.79 or Less	709
5.5 Additional Recommendations	709
6. promotion board recommendation notification and appeals process	710
 For students who are recommended to be allowed to remediate and be placed on academic probation, the Chair will notify the student, via email, of the recommendation of the Promotion Board.	710
 For students who are recommended to repeat an academic year or be dismissed, the Chair will notify the student in-person of the recommendation of the Promotion Board and will follow with an email copy of the recommendation letter. The Mental Health...	710
Upon receiving the decision from the Campus Dean, the student, within seven working days, may appeal the Campus Dean’s decision to the Provost. In lieu of appealing, the student may waive their right to appeal by so indicating in the appropriate plac...	711
While the student is awaiting the Promotion Board’s recommendation, Campus Dean’s decision, or Provost’s decision, the student must attend scheduled class(s)/rotation(s) and must take exams, including remediation exams.	711
 Exam/course grades will be released to the student during this time so that they can monitor their progress and prepare appropriately for subsequent exams; however, grades will not be recorded unless the student is granted the ability to continue in...	711
 Numeric grades of remediation exams will not be released to the student, but the student will be notified whether they pass or fail; this includes students who are in the appeal process. In addition, remediation exams are not released or reviewed, a...	711
7. request for special considerations and/or the need for accommodations	711
Students may not request special consideration for a current exam/course/rotation failure or prior exam/course/rotation failure for a condition that was diagnosed or brought to the college’s attention after the failures have occurred. Considerations ...	711
Students who are approved by the Campus Dean or Provost to continue in the curriculum and who believe that they are in need of Section 504 accommodations or those who are referred by the Promotion Board to seek accommodations should contact the Center...	711
8. duration of policy	712
U001 VCOM Notice of Nondiscrimination and Diversity.pdf	342
1. notice of nondiscrimination and diversity	342
2. duration of policy	343
S014 VCOM Policy Code of Conduct.pdf	630
1. purpose	630
2. vcom honor code of conduct	630
3. the honor code council intervention sub-committee (hccis)	633
4. the honor code council (hcc)	634
4.2 The Honor Code Council Business Meetings and Quorum	635
4.3 Honor Code Investigation (HCI)	635
4.4 Honor Code Hearing	636
4.5 Classification of Offenses and Sanction	638
4.6 Rights and Obligations of the Accused	639
4.7 Rights and Obligations of the Reporter	640
4.8 Rights and Obligations of the Advisor	641
4.9 Rights and Obligations of an Announced Witness	641
4.10 Appeals	641
4.11 Extenuating Circumstances	642
4.12 Definitions	642
5. duration of policy	644
F013 VCOM Policy Faculty Responsibility to the College.pdf	329
1. faculty responsibility to the college	329
2. duration of policy	332
F008 VCOM Faculty Misconduct and Disciplinary Action Policy and Procedures.pdf	323
1. purpose	323
2. faculty misconduct	323
Among the functions of VCOM is the establishment and maintenance of intellectual integrity between faculty members, between the faculty and students, and between the faculty and the national/international academic community. Professional ethics deman...	323
It is not possible to list all the acts or omissions (misconduct) which may result in disciplinary action being taken against a faculty member. Disciplinary action can include, but is not limited to, a warning, suspension, and/or termination based on...	323
The advocacy of unpopular causes or statement of opinion in public of controversial issues, in and of itself, will not be considered as violations of professional ethics, as long as the faculty member publicly informs all he or she is not speaking for...	324
Misconduct may include, but is not limited, to the following:	324
Violations of professional ethics, to wit:	324
a. Intellectual dishonesty, including but not limited to, plagiarism or falsified research data or misconduct in research activities.	324
b. Use of professional authority to exploit others.	324
c. Purposeful abandonment of general duties.	324
d. Other such purposeful actions that fall outside of the professional and ethical conduct faculty expect of each other and/or that impair the intellectual integrity or academic environment for which the institution strives.	324
e. Proof of sexual harassment or sexual assault as determined by due process.	324
f. Inappropriate relationships with students of an intimate or sexual nature or other relationships that suggest or give the appearance of an unfair advantage or disadvantage to students.	324
g. Use of the faculty member’s professional position as a representative of VCOM to damage the reputation of VCOM or its affiliates.	324
h. Violations of federal, state, or local laws.	324
i. Failure or refusal to perform duties as listed in one’s contract, position description, or as reasonably assigned by the Campus Dean or Division Officer.	324
j. Reasonable expectations including regular and reliable attendance, teaching, research, and service duties as described within one’s contract and/or position description and/or within the Faculty Handbook.	324
k. Failure on the part of any faculty member to cooperate with the appropriate Campus Dean, Provost, President, or other Senior Administrator in connection with routine policies, procedures, or assignments.	324
l. Failure to follow the AOA or VCOM Code of Professionalism and Ethics.	324
m. Receiving salary or any form of compensation from any pharmaceutical company, biomedical device company, or other company that would potentially financially benefit from the faculty member’s research.	324
n. Receiving salary or any form of compensation from any pharmaceutical company, biomedical device company, or other company that would potentially influence the faculty member’s instruction of students or provision of CME.	324
o. Failure to abide by the ethical standards for research as set forth by the college.	324
p. Other violations considered as unprofessional or unethical or which are in general disruptive to the business of the college.	324
It should be noted that certain misconduct may be covered by other policies of the College, such as the VCOM Discrimination, Harassment, and Violence Policy and Procedures, and the College reserves the right to conduct proceedings under the policy it ...	324
2.1 Misconduct Disciplinary Action	325
2.2 Misconduct Appeal Process to Request a Hearing	326
All hearing procedures are confidential, and any public discussion by the parties must be avoided. Discussion of the details of the hearing outside of the Hearing Committee is prohibited except as required by law. For the protection of all concerned...	326
2.3 Misconduct Hearing Procedures	326
3. duration of policy	328
F007 VCOM Faculty Appointment Promotion and Tenure Policy and Procedures.pdf	292
1. purpose	292
2. faculty classifications	292
2.1 Academic Track Faculty, Full-time	292
2.2 Academic Track Faculty, Part-time	293
Part-time academic track faculty may be biomedical, clinical, or research faculty employed by VCOM. Part-time academic track faculty must provide significant teaching contributions to the academic program in order to qualify as part-time academic tr...	293
 Are those faculty who are employed directly by VCOM but whose services dedicated to teaching, research and scholarly activity, and service of VCOM students and residents are less than 32 hours per week.	293
 Includes those faculty with emeritus status.	293
Part-time academic track faculty have a written employment agreement with VCOM and are held responsible to an academic discipline and department to perform teaching duties. Part-time academic track faculty generally have limited responsibility for re...	293
Part-time academic track faculty are paid by VCOM for their services provided; however, their employment does not include full-time benefits, as they are not working full-time for VCOM.	293
Part-time academic track faculty have membership in the VCOM Faculty Assembly, but do not hold voting privileges, and have representation through the VCOM Faculty Senate. However, part-time academic track faculty are not eligible for tenure.	293
2.3 Clinical Track Faculty	293
2.4 Research Track Faculty	295
Research track faculty seeking advancement in rank must contribute to VCOM’s research mission and to scholarly activity under VCOM’s research (regardless of employer).	295
Research track faculty do not have membership in the VCOM Faculty Assembly, do not have representation through the VCOM Faculty Senate, and are not eligible for tenure.	295
2.5 Adjunct Faculty	295
3. appointment, promotion, and tenure	295
3.1 Board Certification and Medical Licensure Requirements	296
Board Certification Requirements have changed throughout the years and so different levels of Board Certification are appropriate and are according to the year of graduation, to the area of teaching, and to the location of the teaching.	296
 Clinical Track Faculty who teach in the patient care environment at a VCOM affiliated core rotation site must:	296
o hold a current medical license in the state in which they practice with no sanctions; and	296
o have had AOA or ABMS board certification/board eligibility in the specialty being taught at some time in their career. Board eligibility is defined as having a pathway toward board certification or re-certification.	296
 Temporary faculty who teach in the patient care environment at a non-core rotation site must:	296
o hold a current medical license in the state in which they practice with no sanctions.	296
o It is preferred that these faculty have had AOA or ABMS board certification/board eligibility in the specialty being taught at some time in their career; however, it is not required.	296
 Faculty who have completed their MD or DO degree outside the United States and whose clinical practice is limited to the international setting must be fully qualified for their positions according to the laws within that country and must meet the co...	297
3.2 Academic Rank	297
Academic rank will be assigned according to the criteria stated under Faculty Appointments and Promotion and is subject to approval by the appropriate Campus Dean, Provost, and final approval of the Board.	297
3.2.1 Assistant Instructor	297
3.2.2 Instructor	297
3.2.3 Assistant Professor	298
3.2.4 Associate Professor	298
3.2.5 Professor	299
3.3 The Appointment, Promotion, and Tenure Committee	300
3.4 Initial Faculty Appointment	301
3.4.1 The Application Process for Initial Appointment	301
3.4.2 The Review Process for Initial Appointment	303
3.5 Temporary Initial Appointment	307
3.6 Appointment Re-Credentialing	307
All clinical track faculty will undergo appointment re-credentialing five years following their date of initial appointment and every five years thereafter. Full- and part-time employed Academic Track faculty at VCOM are not required to participate i...	307
3.7 Appointment Re-Activation	307
3.8 Faculty Promotion in Academic Rank	308
3.8.1 Faculty Performance and Service Expectations for Promotion to the Ranks of	309
Instructor, Assistant Professor, and Associate Professor	309
3.8.2 Faculty Performance and Service Expectations for Promotion to the Rank of	310
Professor	310
3.9 Tenure	312
3.10 The Process of Applying for Promotion in Rank or Tenure	313
3.10.1 Initiation for Promotion in Academic Rank	313
3.10.2 Initiation for Tenure	314
3.10.3 Expedited Promotion in Rank for Obtaining a Doctoral-Level Degree	314
3.10.4 Faculty Portfolio for Consideration of Promotion in Rank	314
3.10.5 The Review Process for Promotion and Tenure	318
4. honorary appointments	321
5. honorary degrees	322
6. duration of policy	322
The Appointment, Promotion and Tenure of Faculty Policy and Procedures is effective as of the date above and will remain effective until amended or terminated by the President, with approval by the Board of Directors.	322
F014 VCOM Campus Faculty Assembly, Campus Faculty Senate, and College-Wide Faculty Senate Policy and Procedures.pdf	333
1. purpose	333
2. overview	334
3. campus faculty assembly	334
3.1 Membership of the Campus Faculty Assembly	334
3.2 Meetings of the Campus Faculty Assembly	334
4. campus faculty senate	335
4.1 Duties of the Campus Faculty Senate	335
4.2 Membership of the Campus Faculty Senate	335
The Campus Faculty Senate shall consist of seven voting representatives (Campus Senators) elected from the ranks of the Campus Faculty Assembly. Members of the Campus Faculty Assembly will elect their own Campus Senators. Campus Senators will serve ...	335
4.3 Officers of the Campus Faculty Senate	335
4.4 Meetings of the Campus Faculty Senate	336
5. college-wide faculty senate	337
5.1 Duties of the College-wide Faculty Senate	337
5.2 Membership of the College-wide Faculty Senate	337
The College-wide Faculty Senate will consist of twelve voting representatives (College Senators). College Senators will serve two-year terms and may not serve more than three consecutive terms. The College-wide Faculty Senate shall consist of:	337
a. The Chair of each Campus Faculty Senate (fulfilling four College Senator positions).	337
b. The Chair-Elect of each Campus Faculty Senate (fulfilling four College Senator positions).	337
c. One additional Campus Senator will be elected from the membership of the Campus Faculty Senate (fulfilling the remaining four College Senator positions). Each Campus Faculty Senate will elect this additional member from their campus.	337
Representation of the College-wide Faculty Senate should be made up as follows:	337
5.3 Officers of the College-wide Faculty Senate	338
5.4 Meetings of the College-wide Faculty Senate	339
6. campus faculty assembly, campus faculty senate and college-wide faculty senate meeting guidelines	339
6.1 Voting Procedures	339
6.2 Consensus	339
6.3 Minutes	339
6.4 Reports	340
7. resignation or other vacancy of campus and college-wide faculty senators	340
8. duration of policy	340
S002 VCOM Policy Attendance.pdf	551
1. purpose	551
2. attendance requirements for oms 1 and oms 2 students	551
2.1 Mechanism to Verify Attendance – OMS 1 and OMS 2 Students	552
2.2 OMS 1 and OMS 2 Excused Absences	552
2.2.1 Planned Excused Non-Medical Absences for OMS 1 and OMS 2 Students	552
2.2.1a OMS 1 and OMS 2 Conference Attendance	553
2.2.2 Planned Excused Medical Absences for OMS 1 and OMS 2 Students	554
2.2.3 Unplanned Excused Absences for OMS 1 and OMS 2 Students	554
2.2.3a Sudden Illness or Medical Emergency of the Student	555
2.2.3b Non-Medical Emergency or Medical Emergency of an Immediate Family Member	555
2.3 OMS 1 and OMS 2 Unexcused Absences	555
2.4 Consequences for Not Meeting the Requirements of the Attendance Policy	556
3. attendance requirements for oms 3 and oms 4 students	556
3.1 Didactic, Case Presentations, and OMM Workshop Attendance	557
3.1.1 Didactic Attendance	558
3.1.2 OMM Workshop Attendance	558
3.1.3 Case Presentation Attendance	558
3.2 Mechanism to Verify Attendance – OMS 3 and OMS 4 Students	558
3.3 OMS 3 and OMS 4 Excused Absences	559
3.3.1 Planned Excused Absences for OMS 3 and OMS 4 Students	559
3.3.1a OMS 3 and OMS 4 Conference Attendance	560
3.3.2 Unplanned Excused Absences for OMS 3 and OMS 4 Students	560
3.3.2a Sudden Illness or Medical Emergency of the Student	561
3.3.2b Non-Medical Emergency or Medical Emergency of an Immediate Family Member	561
3.4 OMS 3 and OMS 4 Unexcused Absences	562
3.5 Consequences for Not Meeting the Requirements of the Attendance Policy	562
4. tardiness	562
4.1 OMS 1 and OMS 2 Tardiness	562
4.2 OMS 3 and OMS 4 Tardiness	563
5. duration of policy	563
U011 VCOM Discrimination, Harassment, and Violence Policy and Procedures.pdf	381
1. purpose	381
2. discrimination, harassment, and violence	381
2.1 Violation of the Discrimination, Harassment, and Violence Policy	382
3. discrimination	382
3.1 Sexual Discrimination	383
4. Harassment	383
4.1 Sexual Harassment	384
5. violence	385
6. definitions for purposes of the title ix final rule	385
7. reporting	388
7.1 Reports of Sex Discrimination, Including Sexual Harassment	389
7.2 Reports of Discrimination, Harassment, or Violence	389
Reports of discrimination, harassment, or violence, other than sexual harassment occurring in the education program or activity of the College against a person in the United States, are addressed in the VCOM procedures for Discrimination, Harassment, ...	389
8. grievance process for claims of sexual harassment occurring in the education program or activity of the college against persons in the united states	389
8.1 General Requirements	389
8.2 Receipt of Formal Complaint	390
8.3 Dismissal of a Formal Complaint	391
8.4 Consolidation of Complaints	392
9. investigation of a formal complaint	392
10. hearings	393
10.1 Hearing Officer(s)	393
10.2 Live Hearings	393
10.3 Advisors	393
10.4 Order of Hearing	394
10.5 Cross-Examination	394
10.6 The Record	394
11. determination regarding responsibility	394
12. appeals	395
13. informal resolutions	396
14. recordkeeping	397
15. retaliation	397
16. miscellaneous	398
16.1 Emergency Removal	398
16.2 Administrative Leave	398
16.3 Delays	398
17. grievance procedures for discrimination, harassment, and violence other than sexual harassment provided for in section 8 et seq	399
17.1 General Requirements	399
17.2 Receipt of a Report	399
17.3 The Investigation Process	400
17.4 Appeal	401
17.5 Miscellaneous	401
17.6 Retaliation	401
18. Duration of Policy	401
APPENDIX A	402
S001 VCOM Policy Admissions for the DO Program.pdf	542
1. purpose	542
2. notice of nondiscrimination and diversity	542
3. recruitment priorities	543
4. minimum requirements for interview and admission	543
4.1. AACOMAS Application	545
4.1.1 Official Transcripts	546
4.2. VCOM Secondary Application	546
4.2.1 Requirement to Report Charges or Arrests	547
4.3. Interview Selection and Admissions Process	548
4.4. Rescinding Admission Offer	548
5. early decision admissions track	548
6. duration of policy	549
S013 VCOM Policy Minimal Health Requirements for Admission.pdf	612
1. purpose	612
2. minimal health requirements for admission and continued enrollment	612
2.1 Submission Requirements	613
2.2 History and Physical Examination Requirement	613
2.3 Required Laboratory Tests and Immunizations	614
2.4 Optional Laboratory Tests and Immunizations	626
2.5 Chronic Infectious Diseases and/or Conditions with Increased Risk for Infection	627
2.6 Expert Panel for Infectious Disease Considerations	628
3. disability insurance	628
4. liability insurance	628
Students currently enrolled as full-time students in good academic standing at VCOM and who are expected to graduate with the degree of Doctor of Osteopathic Medicine are covered by VCOM's liability insurance coverage on approved curriculum such as cl...	628
5. health insurance	628
6. duration of policy	629

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