VCOM Institutional Policy and Procedure Manual

VCOM Policy and Procedure

Policy #F007

o A letter of denial of promotion in rank or award of tenure by the Campus Dean must detail the reason(s) for denial and any recommendations to improve the application. o A letter of delay in making a decision regarding promotion in rank or award of tenure by the Campus Dean must detail the reason(s) for their inability to make a decision and must include any recommendations to improve the application, as well as identifying a mentor who will offer assistance to improve the application. • If approved for promotion in rank or award of tenure by the Campus Dean, the letter of promotion in rank or award of tenure, pending Provost and Board approval, will be sent to the faculty member. • All promotions in rank or awards of tenure will be conferred by the Provost and Board on an annual basis in the Board’s Spring meeting. All promotions in rank or awards of tenure are considered temporary for a period not to exceed one year until confirmed by the Provost and the Board. • The faculty member has the right to withdraw his or her application at any time. • The faculty member has the right to appeal the Campus Dean’s recommendation regarding promotion in rank or award of tenure to the Provost. o Upon receiving written notification of the Campus Dean’s recommendation regarding promotion in rank or award of tenure, the faculty member, within seven calendar days, may appeal, in writing, the Campus Dean’s recommendation to the Provost. o After careful consideration of the facts and deliberations of the APT Committee and the Campus Dean, the Provost will notify the faculty member, in writing, of the decision regarding promotion in rank or award of tenure within 14 calendar days from the time the appeal from the faculty member was received. The Provost may recommend approval of the faculty member for promotion in rank or award of tenure, denial of the faculty member for promotion in rank or award of tenure, or delay in making a decision for promotion in rank or award of tenure due to the need of further documentation.  A letter of approval of promotion in rank or award of tenure by the Provost must outline the reasons upon which the recommendation

was based and specify both the track and rank recommended.  A letter of denial of promotion in rank or award of tenure by the Provost must detail the reason(s) for denial and any recommendations to improve the application.  A letter of delay in making a decision regarding promotion in rank or award of tenure by the Provost must detail the reason(s) for their inability to make a decision and must include any recommendations to improve the application, as well as identifying a mentor who will offer assistance to improve the application.  If approved for promotion in rank or award of tenure by the Provost, the letter of promotion in rank or award of tenure, pending Board approval, will be sent to the faculty member.

VCOM Faculty Appointments and Promotion Policy

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