VCOM Institutional Policy and Procedure Manual

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B010 VCOM Policy Review VCOM's Mission and Strategic Plan.pdf	46
1. purpose	46
2. strategic planning process	46
3. duration of policy	47
S005 VCOM Policy Transfer Student and Transfer of Credit2.pdf	596
1. purpose	596
2. transfer criteria	596
3. transfer review and transfer of credit process	597
3.1 Transfer of Credit	597
3.2 Curriculum Requirements for Additional Coursework	597
3.3 Curriculum Requirements for Transfers from LCME Accredited Schools of Medicine	597
4. Duration of Policy	598
S016 VCOM Policy Performing Patient Care Activities2.pdf	684
1. purpose	684
2. clinical professional and ethical expectations	684
3. performing patient care activities	685
3.1 Supervision of Students	685
3.3 White Coats and VCOM ID Badges	686
3.4 Patient Confidentiality	686
During the course of study, students will come in contact with a patient's confidential information. Special laws, such as the Health Insurance Portability and Accountability Act (HIPAA), govern the release of confidential patient information to othe...	686
Any discussion of a patient, peer, physician, or healthcare facility should be a professional discussion and not cause misunderstanding or distrust of the medical care offered at the site. Failure to adhere to this professional behavior constitutes a...	686
3.5 Medical Records/Charting The responsibility given to students for medical records varies among the hospitals and clinics. Some sites allow studen...	686
Medical Records that are falsified or that are left uncompleted when it is the responsibility of the student to complete, are considered a professional or ethical violation and the student will be subject to the policies and procedures in the student ...	687
4. consequences for unprofessional or unethical behavior	687
 Tardiness and/or Unexcused absenteeism	687
 Medical or psychological illness	687
 Suspected substance abuse (alcohol and other drugs) by behavior or positive drug screen	687
 Suspected illegal behavior	687
 Suspected physical, sexual, or emotional abuse	687
 Disruptive behavior as a member of the medical team	687
 Other areas of professional concern	688
5. duration of policy	688
U030 VCOM Crime Statistics Report and Annual Security Report Policies and Procedures2.pdf	530
1. purpose	530
2. clery crime statistics report	530
Once all statistics are gathered from each reporting source, they are compiled, reviewed, and reported for each campus to the United States Department of Education.	531
3. clery annual security report	531
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the United States Department of Education’s regulations require Title IV participating institutions to publish an Annual Security Report (ASR) every October 1st ...	531
The VCOM Department of Operations has been designated as the department responsible for compiling and publishing the college’s ASR. This document is intended to serve as the annual security report for all VCOM campuses.	531
o Policies or procedures for victims or witnesses to report crimes on a voluntary, confidential basis for inclusion in the annual disclosure of crime statistics.	531
 Accurate & Prompt Reporting	532
Encourages accurate and prompt reporting of all crimes to the campus police and the appropriate police agencies, when the victim of a crime elects to, or is unable to, make such a report.	532
 Voluntary Confidential Reporting Procedures (Pastoral & Professional Counselors)	532
Describes procedures, if any, that encourage pastoral counselors and professional counselors, if and when they deem it appropriate, to inform the persons they are counseling of any procedures to report crimes on a voluntary, confidential basis for inc...	532
5 duration of policy	534
S008 VCOM Credit Hour Policy2.pdf	608
1. purpose	608
2. policy	608
3. credit hour determination - pre-clinical curriculum	609
4. credit hour determination - clinical curriculum	610
5. duration of policy	610
R004 VCOM Policy and Procedures Institutional Review Board1.pdf	80
1. significance	80
2. statement of principles	81
2.1. The Belmont Report	81
2.2. 45 CFR 46	83
2.3. 21 CFR 50 and 21 CFR 56	83
3. definitions	83
4. the board	87
4.1. Membership	87
4.2. Appointments	87
4.3. Terms	88
4.4. Schedule	88
5. authority of the irb	88
5.1. Authorities of Review	89
6. responsibilities of the irb	89
6.1. Duties of the Members to the IRB	89
6.2. Duties of the Chairperson	90
6.3. Duties of the IRB Coordinator	90
7. criteria for irb approval	91
7.1. Risks	91
7.2. Benefits	91
7.3. Selection of Subjects	91
7.4. Informed Consent Review & Documentation	92
7.5. Safety Monitoring	92
7.6. Privacy and Confidentiality	92
7.7. Vulnerable Subjects Safeguards	93
7.8. Continuing Review	93
7.9. Recruitment & Payment	93
7.10. Required Certification	93
8. record keeping	93
8.1. Voting	94
8.2. Member Recusal	94
8.3. Principal Investigator Attendance	94
9. types of review	95
9.1. Exempt	95
9.2. Expedited	95
9.3. Full Board	95
9.4. Continuing	95
9.5. Modification	96
9.6. Review by Institution	97
9.7. Outside IRB Authorization	97
10. actions following review	97
10.1. Approval of Research	97
10.2. Minor Modifications or Clarifications Required	97
10.3. Deferral	97
10.4. Disapproval	98
10.5. Suspension and Termination	98
10.6. Notification of IRB Actions	98
10.7. Appeal of IRB Decisions	98
11. study closure or completion	99
11.1. Voluntary Completion	99
11.2. Termination by the IRB	99
11.3. Expiration of Approved Period	99
12. adverse events & unanticipated problems	99
12.1. Adverse Event Written Report	100
12.2. Data and Safety Monitoring Plans	100
12.3. IRB Responsibilities	100
13. confidentiality	101
14. informed consent	101
14.1. General Requirements	101
14.2. Documentation	104
14.3. VCOM Consent Form Templates	105
14.4. Assent by Children & Parental Permission	105
14.5. Stored Samples & Genetic Testing	106
14.6. Record Retention	107
15. hipaa & irb review	107
15.1. HIPAA Authorization and Informed Consent	107
15.2. HIPAA Waiver of Authorization:	108
16. recruitment & incentives	108
16.1. Advertisements	108
16.2. Direct Solicitation	109
16.3. Payments to Research Subjects	109
16.4. Lotteries & Door Prizes	110
17. vulnerable subjects	110
Elements to consider in research involving vulnerable subjects:	111
18. researcher noncompliance & protocol violation	111
18.1. Noncompliance of Investigators	111
18.2. Protocol Violation & Deviations	113
19. responsibilities of the department of research	114
20. responsibilities of the principal investigator	115
20.1. Application Process	115
20.2. Following Approval	116
20.3. Student Research	117
21. duration of policy	117
S007 VCOM Policy and Procedures Tuition and Fees Refunds1.pdf	606
1. purpose	606
2. calculating the tuition and fees refund	606
2.1 Refunding When Title IV Monies Were Received	606
2.2 Refunding When No Title IV Monies Were Received	607
2.3 Three-Day Cancellation	607
2.4 Other Cancellations	607
3. duration of policy	607
S003 VCOM Mandatory Medical Leave of Absence.pdf	588
1. purpose	588
2. mandatory medical leave of absence	588
2.1 Individual Assessment Team	590
In situations where there is a need for a student to have an individualized assessment, the Campus Dean (or designee) shall appoint members of an Individual Assessment Team (IAT) to perform such individualized assessment. The IAT shall include, if po...	590
The IAT shall convene as soon as possible to conduct the assessment and provide a written report to the Campus Dean within seven (7) days of the conclusion of the assessment.	590
2.2 Decision of the Campus Dean	590
2.3 Appeal Process	590
3. mandatory medical leave of absence reinstatement procedures	590
4. duration of policy	591
U023 VCOM Policy on Solicitations, Surveys, and the Use of College Outcomes.pdf	487
1. purpose	487
2. policy statement	487
2.1. Monetary Solicitations	488
2.2. Surveys	488
2.2.1 Privacy	489
2.2.2 Process for Survey Approval	490
2.2.3 Survey Software	490
2.3. Research on Faculty, Staff, or Students	491
2.4. College Outcomes	491
3. sponsorship	491
4. sanctions for policy violations	492
5. duration of policy	492
R005 VCOM Policy and Procedures Intellectual Properties and Agreements.pdf	148
1. purpose	148
2. intellectual property: definition	148
3. responsibilities of the college	148
4. responsibilities of COVERED PERSONS	149
5. ownership of intellectual property	149
6. invention disclosure	150
7. revenue from intellectual property	150
7.1. General Principles	150
Revenues received as a result of licensing agreements shall be distributed to encourage technology development within, and technology transfer from, VCOM. Such "Gross Revenues" shall not include funds received for research support.	150
7.2. Schedule for Net Revenue Distribution from Intellectual Property	151
7.3. Distribution after Termination or Death	151
8. additional provisions	152
8.1. Research	152
8.2. Use of the VCOM Name	152
8.3. Publication	152
8.4. Confidentiality	152
8.5. Avoidance of Conflicts of Interest and Commitment	152
8.6. Grievances	153
9. definitions	153
10. duration of policy	154
R005 VCOM Policy and Procedures Intellectual Properties and Agreements.pdf	161
R005 VCOM Disclosure Form.pdf	161
Attachment A: Review for VCOM Ownership and Royalty Sharing	161
Attachment B: Royalty Sharing	162
Attachment C: Commercial Applications	163
Intellectual Property Disclosure Instructions	164
(Do not submit)	164
Definitions	164
Intellectual Property Disclosure Instructions	165
(Do not submit)	165
Title and Description of Invention	165
Originators/Inventors	165
Relevant Sponsorship and Other Agreements	165
Dates of Conception, Reduction to Practice and Public Disclosure	165
U019 VCOM Employee Work Hours and Overtime Policy.pdf	435
1. purpose	435
2. vcom philosophy on work hours	435
3. Definition of work and the place of work	435
3.1 Travel and Off Campus Job-Related Duties	435
3.1.1 Travel and Duties Considered as Work	435
3.1.2 Travel and Duties Not Considered as Work	436
4. work schedules for vcom full-time non-exempt or wage employees	437
4.1 VCOM Lunch Hour or Half Hour	437
4.2 VCOM Evening Hours and Weekends	437
5. definition of an exempt or non-exempt employee status	438
5.1 Assuring Current and Accurate Job Position Descriptions and Exempt from Non-exempt Status	438
6. overtime work	439
6.1 Process for Non-exempt Employees to Track Hours in Order to be Paid Overtime	439
6.1.1 Approved Overtime Timesheet	440
6.1.2 Compensation Time	440
6.2 Calculating Overtime Pay	440
6.2.1 Non-Exempt Employees	440
6.2.2 Exempt Employees	440
7. disciplinary action for noncompliance	441
8. definitions	441
9. duration of policy	441
U032 VCOM Policy on Workplace Site Expectations, Requirements, and Working Remotely.pdf	557
1. purpose	557
2. assigned campus workplace	557
3. definition of remote work	558
4. remote work policy	558
4.1 Employee Requesting to Work Remotely	558
5. exceptions	559
6. duration of policy	559
U015 VCOM Policy on Conficts of Interest.pdf	414
1. purpose	414
2. definitions	414
3. applicability	415
4. responsibilities	415
4.1 Leadership	415
4.2 Administrators	415
4.3 Teachers and Mentors	416
4.4 Researchers Engaging in Human Subjects Research	416
5. specific activities	416
5.1 Gifts	416
5.2 Meals	416
5.3 Industry-Sponsored Speaking Relationships	417
5.4 Industry Support of Accredited CME	417
5.5 Attendance of Industry-sponsored Educational Events	418
5.6 Industry-Sponsored Fellowships	418
5.7 Ghostwriting and Honorary Authorship	418
5.8 Consulting and Advising Relationships	418
Marketing	418
Research and Scientific Activities	419
5.9 Pharmaceutical Samples	419
5.10 Medical Device Representatives	420
6. conflict of interest disclosure and procedures	420
7. conflict of interest curriculum	421
8. extension of policy to affiliates	421
9. enforcement and sanctions	422
9.1 Enforcement and Monitoring	422
9.2 Assessing Non-Compliance and Sanctions	422
10. duration of policy	423
U014 VCOM Consensual Relationship Policy.pdf	411
1. purpose	411
The purpose for the Employee/Student Relationship Policy is to establish professional behavioral and ethical standards for students, faculty and staff to adhere to which will guide them in the academic as well as the professional setting.	411
2. employee/student relationships	411
3. student/patient relationships	412
4. policy enforcement	412
5. duration of policy	412
U004 VCOM Copyright and Fair Use Instructional Materials Policy.pdf	349
1. Purpose	349
2. Copyright	350
3. Intellectual Property of Instructional Materials	350
4. Fair Use Doctrine	350
4.1 Duplicating Copyrighted Materials for Instructional Use	351
4.2 Displaying Media for Instructional Use	352
4.3 Requesting Copyright Permission	353
5. Digital Millennium Copyright Act	353
5.1 VCOM DMCA Agent for Notification	354
6. No Electronic Theft Act	354
6.1 Peer-to-Peer File (P2P) Sharing	354
7. Citation	355
8. Policy Enforcement	355
VCOM reserves the right to terminate employees who knowingly violate copyright policies.	355
9. Duration Of Policy	355
U006 VCOM Policy on Social Media Usage.pdf	359
1. purpose	359
2. overview	359
3. policies for all types of social media usage	360
4. cyberbullying	362
5. official college social media sites	363
6. violation of policy	364
7. duration of policy	364
U017 VCOM Policy Statement on Professional Ethics for Administrative and Classified Staff.pdf	428
1. statement on professional ethics	428
2. duration of policy	430
U016 VCOM Code of Ethics.pdf	424
1. code of ethics	424
2. duration of policy	427
U002 VCOM Policy Academic Freedom.pdf	342
1. policy statement	342
2. academic freedom of students	342
3. academic freedom of faculty	342
4. duration of policy	343
U010 VCOM Policy Alcohol Drug Testing.pdf	374
1. Purpose	374
2. drug-free/alcohol-free workplace	374
3. Alcohol and Drug Testing	375
Random drug screening is performed on one or two occasions during enrollment at VCOM and may also be done by order without notice from any member of VCOM administration. Presence of any illegal substance or of any prescription drug not prescribed dire...	375
3.1 Positive Drug Screen or Arrests for Illegal Drug Usage or Sales	376
3.2 Self-Identification for Drug or Alcohol Dependence	376
4. Drug and Alcohol Abuse Prevention	376
5. Duration of Policy	377
U026 VCOM Employee Grievance Policy and Procedure.pdf	510
VCOM Employee Grievance Policy and Procedure	510
1. purpose	510
2. employee grievance procedure	510
2.1 Informal Grievance Resolution	511
2.2 Formal Grievance Resolution	511
2.3 Grievance Appeal Process	511
3. duration of policy	512
U029 VCOM Policy Complaints Related to Accreditation Standards.pdf	527
1. purpose	527
2. accreditation standards	527
3. complaint procedures	527
4. statement of non-retaliation for complaints related to accreditation standards	529
Neither the College, nor any person, shall intimidate, threaten, coerce, discriminate, or retaliate against any individual for the purpose of interfering with any right or privilege secured by this policy, or because the individual has made a report o...	529
5. duration of policy	529
S012 VCOM Policy Technical Standards for Admission and Successful Completion of the Osteopathic Program Policy.pdf	629
1. Purpose	629
2. technical standards for admission and successful completion of the	629
osteopathic program	629
3. accommodations for students with disabilities	637
3.1 Self-Identification of Disabilities as an Applicant	639
VCOM applicants are expected to self-identify if they are unsure whether they meet the Technical Standards. VCOM does not discriminate on the basis of disability and assures that no adverse view of the applicant will be made if accommodations are req...	639
The applicant who believes he/she may need accommodations must inquire about the Section 504 eligibility process to apply for accommodations for their disability through the Director for Student and Institutional Academic Success, who also serves as t...	639
Applicants who require controlled substances and other prescribed medications that will result in a positive drug screen test must notify Clinical Affairs in advance of matriculation and submit documentation of the prescription and the need for the pr...	639
VCOM reserves the right to have the student re-evaluated for a disability if adequate prior evaluations have not been done, requiring further evaluation and testing. When this is required, it is at the student’s expense.	639
Applicants who have questions regarding VCOM's assistance for a specific disability, please contact the Director for Student and Institutional Academic Success, who also serves as the Section 504 Campus Coordinator.	639
Applications for accommodations are not considered retroactively. Students who must remediate a course or who are suspended or dismissed for failure in the curriculum or who are failing a course during a block/rotation in progress may not claim failu...	640
3.2 Assistance for Matriculated Students with Disabilities	640
3.3 Determining Eligibility for Accommodations	643
4. duration of policy	644
R004A8 IRB Policy on Humanitarian Use Devices.pdf	142
1. purpose	142
2. policy statement	142
2.1. Definitions	142
2.2. HUDs In Clinical Care	143
2.3. HUDs Used in a Clinical Investigation	144
2.4. Emergency Use of a HUD	145
3. Considerations for Prompt Reporting	145
4. References	145
5. duration of policy	146
U022 VCOM Business Travel and Continuing Medical Education Continuing Education Travel Policy.pdf	469
1. purpose	469
2. employee responsibility and obligation	469
3. continuing medical education (cme)/continuing education (ce) travel	470
4. business travel	470
4.1 Local Travel Expenses	471
4.2 Travel for the President, Provost, Board of Directors, College Administrators, and Special Guests	471
5. travel approvals and arrangements	472
5.1 Personal Travel	473
6. air transportation	473
6.1 Connecting Flights	474
6.2 Travel Insurance	474
6.3 Change in Reservations/Tickets	474
6.4 Airline Awarded “Bumping Awards”	474
6.5 Cancellations	474
6.6 Unused Tickets	475
6.7 Frequent Flyer Programs	475
6.8 Baggage Fees	475
Employees should consider shipping materials to their destination or splitting material into additional pieces of luggage to avoid excess baggage charges if it will reduce costs.	475
7. ground transportation	475
7.1 Personal Vehicles	476
7.2 VCOM-Owned Vehicles	476
7.3 Rental Vehicles	477
7.4 For Hire Transportation	477
7.5 Tips	478
7.6 Parking and Tolls	478
7.7 Violations and Traffic Tickets	478
8. Lodging	478
8.1 Lodging Selection	478
8.1.1 Lodging Conference Rates	478
8.1.2 Vacation Rentals and VRBOs	479
8.1.3 Lodging Expense Limit Exceptions	479
8.2 Other Lodging Charges	480
8.3 Cancellations	480
8.4 Direct Billing	480
8.5 Staying with Family or Friends	480
8.6 Frequent Guest Programs	480
8.7 Group Bookings	480
8.8 Additional Lodging for Family Members or Guests or Extending a Trip for Personal Reasons	481
9. meals while traveling	481
9.1 Business Dining Meals	482
A business dining meal is any meal where official VCOM business is being conducted or discussed.	482
Meals are not considered business meals unless there is a legitimate business purpose for the meal and the employee hosting the meal has been pre-approved for business dining by their Division Administrator as per the budget.	482
Occasionally there are planned employee candidate recruitment meals where faculty or staff are discussing employment opportunities with VCOM with a potential employee. This must be pre-approved by the Division Administrator and the candidate recruitm...	482
 When spouses of candidates interviewing are also traveling and/or they are special guests invited to a meal where a candidate is interviewing; these may be charged to the Division Administrator’s or Campus Dean’s budget under business dining if pre-...	482
Business dining meals should be charged to business dining under the Division of the employee hosting the pre-approved meal.	482
 VCOM Administrators may use their VCOM-issued credit card for business dining.	482
 Itemized receipts must be submitted for business meals and must include a list of attendees and the specific business purpose of the meal.	482
 Employees on travel status and attending a business meal provided by VCOM either directly or indirectly must reduce their per diem for that meal.	482
9.2 Conference Meals/Meals Provided by Others	482
9.3 Tips and Incidental Charges	483
The gratuity limit includes restaurant applied service fees.	483
Large meal deliveries over $250 should not be tipped more than 10%.	483
Regardless of destination or meals provided, the per diem rate includes a residual $5 to cover incidental expenses, including :	483
 Tips to lodging staff such as porters, housekeeping, and baggage carriers.	483
 Snacks between meals.	483
9.4 Alcohol	483
VCOM will cover reasonable costs of alcoholic beverages consumed during a business meal or other approved event off campus that follows acceptable uses listed below with approval by either the President or the Provost. Vice Presidents or Vice Provost...	483
To be eligible for alcoholic beverages to be reimbursed, the following conditions must apply:	483
 The business meal/event must be held off campus, as alcohol is prohibited on VCOM campuses.	483
 The business meal/event must be for a legitimate business purpose. For example:	483
o A business dinner for recruitment purposes where the Dean or his designee is hosting a potential faculty member and/or their spouse.	483
o A business dinner with potential donors or partnering organizations for development purposes.	483
o A group business dinner hosted for multiple attendees (may include faculty) by the Campus Dean, Provost, or President where the dinner is held for VCOM business purposes. Commonly approved reimbursements include:	483
 the celebration of a VCOM achievement or event,	483
 a faculty member recognition for an outstanding event or achievement, or	483
 hosting faculty from other VCOM campuses who are present in the community for training or campus development.	483
 Alcoholic beverages are limited to a dinner wine of reasonable cost, up to two glasses per guest or one cocktail per guest.	483
 Alcoholic beverages must not be purchased for a student or prospective student.	483
 Alcohol beverages must not be purchased or consumed by an employee in the direct company of students or prospective students.	483
 Alcoholic beverages consumed must not exceed two drinks per person and be consumed during the course of a complete meal. If two glasses of dinner wine are consumed, a designated driver must exist. No employee or guest should be driving if more tha...	483
 Alcoholic beverages are not to be purchased for “Bring Your Own Bottle” events.	483
 Alcohol must be served by a licensed establishment or an otherwise certified person to serve alcohol in other jurisdictions.	483
In general, routine meetings between employees or routine meetings between a member of administration and an employee are generally not appropriate times for alcoholic consumption and the purchase of alcoholic beverages will not be reimbursed.	484
Alcohol purchases are not to be charged under any circumstance to sponsoring grants and contracts.	484
Alcohol is not a reimbursable expense to VCOM students, regardless of the source of funds.	484
When seeking reimbursement for the business meal/event where alcoholic beverages were consumed, the administrator must include the purpose of business meal/event, a list of attendees, and an itemized receipt.	484
10. use of a vcom-issued credit card	484
11. reimbursement process	484
12. irs requirements	485
13. non-reimbursement	485
14. duration of policy	485
Attachment A	486
R018 VCOM Policy on Students Performing Research in an International Setting.pdf	244
1. purpose	244
2. Overview	244
3. Applying for INTERNATIONAL RESEARCH Approval	245
4. Conducting International Research	246
4.1. Student Responsibilities	246
4.2. Faculty Mentor (PI) Responsibilities	246
4.3. VCOM International Program Responsibilities	247
5. Completing the Research Rotation	247
6. duration of policy	247
F013 VCOM Policy Faculty Responsibility to the College.pdf	327
1. faculty responsibility to the college	327
2. duration of policy	330
F008 VCOM Faculty Misconduct and Disciplinary Action Policy and Procedures.pdf	322
1. purpose	322
2. faculty misconduct	322
Among the functions of VCOM is the establishment and maintenance of intellectual integrity between faculty members, between the faculty and students, and between the faculty and the national/international academic community. Professional ethics deman...	322
It is not possible to list all the acts or omissions (misconduct) which may result in disciplinary action being taken against a faculty member. Disciplinary action can include, but is not limited to, a warning, suspension, and/or termination based on...	322
The advocacy of unpopular causes or statement of opinion in public of controversial issues, in and of itself, will not be considered as violations of professional ethics, as long as the faculty member publicly informs all he or she is not speaking for...	323
Misconduct may include, but is not limited, to the following:	323
Violations of professional ethics, to wit:	323
a. Intellectual dishonesty, including but not limited to, plagiarism or falsified research data or misconduct in research activities.	323
b. Use of professional authority to exploit others.	323
c. Purposeful abandonment of general duties.	323
d. Other such purposeful actions that fall outside of the professional and ethical conduct faculty expect of each other and/or that impair the intellectual integrity or academic environment for which the institution strives.	323
e. Proof of sexual harassment or sexual assault as determined by due process.	323
f. Inappropriate relationships with students of an intimate or sexual nature or other relationships that suggest or give the appearance of an unfair advantage or disadvantage to students.	323
g. Use of the faculty member’s professional position as a representative of VCOM to damage the reputation of VCOM or its affiliates.	323
h. Violations of federal, state, or local laws.	323
i. Failure or refusal to perform duties as listed in one’s contract, position description, or as reasonably assigned by the Campus Dean or Division Officer.	323
j. Reasonable expectations including regular and reliable attendance, teaching, research, and service duties as described within one’s contract and/or position description and/or within the Faculty Handbook.	323
k. Failure on the part of any faculty member to cooperate with the appropriate Campus Dean, Provost, President, or other Senior Administrator in connection with routine policies, procedures, or assignments.	323
l. Failure to follow the AOA or VCOM Code of Professionalism and Ethics.	323
m. Receiving salary or any form of compensation from any pharmaceutical company, biomedical device company, or other company that would potentially financially benefit from the faculty member’s research.	323
n. Receiving salary or any form of compensation from any pharmaceutical company, biomedical device company, or other company that would potentially influence the faculty member’s instruction of students or provision of CME.	323
o. Failure to abide by the ethical standards for research as set forth by the college.	323
p. Other violations considered as unprofessional or unethical or which are in general disruptive to the business of the college.	323
It should be noted that certain misconduct may be covered by other policies of the College, such as the VCOM Discrimination, Harassment, and Violence Policy and Procedures, and the College reserves the right to conduct proceedings under the policy it ...	323
2.1 Misconduct Disciplinary Action	324
2.2 Misconduct Appeal Process to Request a Hearing	325
All hearing procedures are confidential, and any public discussion by the parties must be avoided. Discussion of the details of the hearing outside of the Hearing Committee is prohibited except as required by law. For the protection of all concerned...	325
2.3 Misconduct Hearing Procedures	325
3. duration of policy	326
G001 VCOM Policy for Planning and Promoting Graduate Medical Education.pdf	749
1. history of support for graduate medical education and opti	749
VCOM recognizes that osteopathic medical education is a continuum. Prior to 2008, in their first year of existence, VCOM began residency development as a member of AOPTIC; transitioning to being the primary supporter of an American Osteopathic Associ...	749
2. POLICY	750
3. PROCEDURES	750
4. duration of policy	751
S009 VCOM Policy on Assuring the Clinical Education Curriculum.pdf	611
1. purpose	611
2. core clinical education at vcom	611
3. duties of the clinical affairs division	612
4. identification and appointment of clinical faculty	613
5. assuring clinical rotations and clinical capacity	614
5.1 Clinical Education Core Site Closures	614
5.2 Clinical Education Interruption Due to Critical Events	615
6. clinical assignment procedures	616
7. duration of policy	617
U012 VCOM Compensation and Equity in Pay Policy and Procedures.pdf	401
1. purpose	401
2. salary anti-discrimination policy	401
3. posting of salary and pay bands	402
4. determining initial salary	402
5. new hire performance evaluation	402
6. employee change of status	402
7. due process for employees seeking to improve their status prior to termination	404
8. annual employee performance evaluation	405
9. annual salary review and merit increase determination	406
10. pay equity audit	407
11. pay equity grievance process	408
12. duration of policy	408
U031 VCOM Policy on Safety and Health.pdf	536
1. purpose	536
The purpose of the VCOM Campus Health and Safety Policy is to promote the health, safety, and well-being of students, faculty, staff, and visitors. This policy identifies the authority and responsibility for the proper management of the college’s hea...	536
2. policy statement	536
3. compliance responsibility	536
3.1 Department of Operations	536
3.2 Department/Division Officers/Supervisors	537
3.3 Employees, Students, and Visitors	537
4. maintenance of campus facilities	537
4.1 Continuous Inspection Process (CAP)	538
4.2 Facilities Needs Assessment	539
4.3 Help Desk Ticketing System	539
5. campus access and safety	539
Campus Safety Officers are always on duty after normal business hours on evenings and weekends while the building is open to students and are available for general security and safety issues. Campus Safety Officers are available to escort students to...	540
5.1 Inclement Weather and Other Emergency Notifications	540
5.2 Emergency Preparedness, Response and Evacuation Procedures	541
5.3 Fire Safety	542
5.4 Firearms and Weapons	543
5.5 Tobacco, Nicotine, and Vape Free Campus	543
5.6 Alcohol and Drug Free Campus	544
5.7 Free from Impairments that Place Patients at Risk	544
5.8 Protection from Discrimination, Harassment, and Violence	544
6. environmental and occupational exposure and universal precautions	545
6.1 Pregnancy, Allergies, and Student Participation in Special Environments	545
6.2 Universal Precaution	546
6.3 Occupational Exposure to Bloodborne Pathogens	547
6.4 Infectious Disease Prevention	550
7. healthcare and insurance	551
7.1 VCOM Student Mental Health, Physical Health and Health Insurance	551
7.2 Employee Mental Health, Wellness, and Health Insurance	552
8. fatigue mitigation	552
8.2 Signs of Fatigue	552
8.2 Common Cause of Fatigue	553
8.3 Strategies To Be Used For Fatigue Mitigation	553
8.4 Identification of a Fatigued Physician/Student Involved in Patient Care	554
8.4.1 Responsibilities of the Supervising Clinical Faculty Member	554
8.4.2 Responsibilities of the Student	555
9. prevention education	555
9.1 Prevention and Awareness Education for Students	555
9.2 Prevention and Awareness Education for Employees	556
10. duration of policy	556
S015 VCOM Policy Professional & Ethical Standards Board.pdf	679
Edward Via College of Osteopathic Medicine	679
1. Purpose	679
2. Professional and Ethical Standards Board	679
2.1 Notice of Possible Suspension While Under Review	680
2.2 Choices for Review by the PESB, Three-Person Panel, or Campus Dean	680
2.2.1 Notice of Review by the PESB, Three-Person Panel, or Campus Dean	680
2.2.2 Review by the PESB	681
2.2.3 Review by the Three-Person Panel	682
2.2.4 Review by the Campus Dean	683
2.2.5 Appeal Process	683
Upon receiving written notification from the Campus Dean, the student, within seven (7) calendar days, may appeal the Campus Dean’s decision to the Provost. The Provost has discretionary power to affirm, modify, or remand the decision. The appeal mu...	683
3. duration of policy	683
S018 VCOM Grading, Satisfactory Academic Progress, and Graduation Requirements Policy and Procedures.pdf	693
1. purpose	693
2. academic grading, promotion and graduation	693
3. educational conflicts of interest and recusal	694
4. oms i and oms ii grading	696
4.1 Grading Scale	696
During the first two years, most courses have a traditional letter grade (A, B+, B, C+, C, and F) and are calculated into the GPA. Other components of the curriculum are awarded a pass / fail grade.	696
4.2 Grade Point Average (GPA)	696
4.3 Finalization and Changes to Course Grades	696
5. oms i and oms ii satisfactory academic progress	697
5.1 OMS 1 and OMS 2 Course Remediation	697
5.2 F Course Grade	699
5.3 Repeated Course(s)	699
6. oms iii and oms iv grading	699
6.1 Grading Scale	699
6.2 Grade Point Average (GPA)	700
6.3 Finalization and Changes to Course Grades	700
7. oms iii and oms iv satisfactory academic progress	701
7.1 End of Rotation Exam Remediation and/or Failure	701
Students must pass each end of rotation exam with a C (70%) or better to receive a passing grade for the clinical medical knowledge module. Students who fail an end of rotation exam but pass the clinical rotation evaluation component have a second op...	701
If the student is allowed to repeat the rotation, all components of the rotation must be repeated and the repeated rotation must be with a different preceptor than the one from the original rotation that the student failed. Once repeated, the transcr...	701
Since all components of the rotation must be repeated, the transcript will also show both the initial clinical rotation competency evaluation course and the repeated clinical rotation competency evaluation course. The repeated clinical rotation compe...	702
If the Promotion Board does not recommend the student be allowed to repeat the rotation and the student is in the appeal process when the next rotation begins, the student will be allowed to attend the rotation and sit for the end-of-rotation exam whi...	702
7.3 Clinical Rotation Competency Evaluation Failure	702
7.3 Failure to Obtain a Clinical Rotation Performance Evaluation	703
7.4 Clinical Rotation Repeated Performance Issues	704
8. in progress/incomplete grades	704
8.1 IP Course Grade	704
8.2 INC Course Grade	705
9. Audited Course(s)	705
10. academic probation	705
11. altered degree plan of study	706
11.1 Failure to Make Academic Progress While on an Altered Degree Plan	707
12. comprehensive Testing	707
12.1 COMSAE Phase 1: A Comprehensive Review Exam	707
12.1.1 COMSAE Phase 1: First Attempt	708
12.1.2 COMSAE Phase 1: Second Attempt	710
12.1.3 COMSAE Phase 1: Third Attempt	713
12.2 COMSAE Phase 2: A Comprehensive Review Exam	716
12.2.1 COMSAE Phase 2: First and Second Attempt	717
12.3 COMPE: A Comprehensive Osteopathic Medical Performance Exam	720
12.3.1 COMPE: First Attempt	720
12.3.2 COMPE: Second Attempt	720
13. national board exams: comlex level 1 and comlex level 2 ce	721
13.1 COMLEX Level 1	721
VCOM students are required to pass the National Board of Osteopathic Medical Examiners’ (NBOME) COMLEX Level 1 following completion of the OMS 2 year. Students are approved to sit for COMLEX Level 1 after successfully passing all requirements of the ...	721
Students are notified in early January of their release to schedule the COMLEX Level 1 exam and the approved time period for testing by the Associate Dean for Pre-Clinical Education and the Center for Institutional, Faculty, and Student Success (CIFSS...	721
Students must sit for COMLEX Level 1 by the first day of the OMS 3 year to be eligible for promotion to the OMS 3 year. Any student who has not taken the exam by this date will be placed on a temporary administrative withdrawal by the Campus Dean, wi...	721
Students must pass COMLEX Level 1 by the first day of their second semester of the OMS 3 year in order to be promoted to the second semester of the OMS 3 year. Those students on an ADPOS will have a different date for the beginning of their second se...	721
13.1.1 COMLEX Level 1: Failure of the First or Additional Attempts	722
 Students whose rotations are delayed due to a COMLEX Level 1 issues will be placed on an Altered Degree Plan of Study (ADPOS). For students placed on an Altered Degree Plan of Study for failure of COMLEX Level 1, every attempt will be made to provi...	725
 Students are limited by the National Board of Osteopathic Medical Examiners (NBOME) and VCOM to a total of four attempts on COMLEX Level 1. As successful passage of COMLEX Level 1 is a requirement for graduation, those students who do not pass with...	725
13.2 COMLEX Level 2 CE	725
13.2.1 COMLEX Level 2 CE: Failure of the First or Additional Attempts	726
13.2.2 COMLEX Level 2 CE: Students Who Have Not Passed by the Date of Graduation	728
14. maximum length of completion	729
VCOM follows the AOA Commission on Osteopathic College Accreditation (COCA) standard for Colleges of Osteopathic Medicine, which supports ensuring that each single degree DO student completes the DO degree within 150% of the standard time to achieve t...	729
15. graduation requirements	730
16. duration of procedure	732
U018 VCOM Policy on Medical Treatment of VCOM Students and Employees by VCOM Physician Faculty and Other VCOM Students.pdf	431
1. purpose	431
2. on-campus treatment by vcom physician faculty	431
2.1 Emergency Medical Treatment by VCOM Physician Faculty	432
3. off-campus treatment by vcom physician faculty	432
4. student participation in other students’ healthcare	433
5. duration of policy	433
S017 VCOM Policy Health & Counseling Services Policy.pdf	689
1. purpose	689
2. vcom internal student counseling services	689
3. external counseling services	690
3.1 24-Hour/365 Days a Year Emergency Counseling Services	690
4. health services	690
5. duration of policy	691
S011 VCOM Medical Student Patient Care Supervision and Expectations for Performance in Patient Care Policy.pdf	620
1. purpose	620
2. regulated medical practice/medical legal limitations	620
2.1 Expectations of VCOM	622
2.2 Expectations of Supervising Faculty Physicians/Clinical Faculty	623
2.3 Expectations of Medical Students	624
3. expectations for student performance in patient care	626
4. duration of policy	628
F014 VCOM Campus Faculty Assembly, Campus Faculty Senate, and College-Wide Faculty Senate Policy and Procedures.pdf	331
1. purpose	331
2. overview	332
3. campus faculty assembly	332
3.1 Membership of the Campus Faculty Assembly	332
3.2 Meetings of the Campus Faculty Assembly	332
4. campus faculty senate	333
4.1 Duties of the Campus Faculty Senate	333
4.2 Membership of the Campus Faculty Senate	333
The Campus Faculty Senate shall consist of seven voting representatives (Campus Senators) elected from the ranks of the Campus Faculty Assembly. Members of the Campus Faculty Assembly will elect their own Campus Senators. Campus Senators will serve ...	333
4.3 Officers of the Campus Faculty Senate	333
4.4 Meetings of the Campus Faculty Senate	334
5. college-wide faculty senate	335
5.1 Duties of the College-wide Faculty Senate	335
5.2 Membership of the College-wide Faculty Senate	335
The College-wide Faculty Senate will consist of twelve voting representatives (College Senators). College Senators will serve two-year terms and may not serve more than three consecutive terms. The College-wide Faculty Senate shall consist of:	335
a. The Chair of each Campus Faculty Senate (fulfilling four College Senator positions).	335
b. The Chair-Elect of each Campus Faculty Senate (fulfilling four College Senator positions).	335
c. One additional Campus Senator will be elected from the membership of the Campus Faculty Senate (fulfilling the remaining four College Senator positions). Each Campus Faculty Senate will elect this additional member from their campus.	335
Representation of the College-wide Faculty Senate should be made up as follows:	335
5.3 Officers of the College-wide Faculty Senate	336
5.4 Meetings of the College-wide Faculty Senate	337
6. campus faculty assembly, campus faculty senate and college-wide faculty senate meeting guidelines	337
6.1 Voting Procedures	337
6.2 Consensus	337
6.3 Minutes	337
6.4 Reports	338
7. resignation or other vacancy of campus and college-wide faculty senators	338
8. duration of policy	338
S001 VCOM Policy Admissions for the DO Program.pdf	566
1. purpose	566
2. notice of nondiscrimination	566
3. recruitment priorities	567
4. minimum requirements for interview and admission	567
4.1. AACOMAS Application	569
4.1.1 Official Transcripts	570
4.2. VCOM Secondary Application	570
4.2.1 Requirement to Report Charges or Arrests	571
4.3. Interview Selection and Admissions Process	572
4.4. Rescinding Admission Offer	572
5. early decision admissions track	572
6. duration of policy	573
U001 VCOM Notice of Nondiscrimination and Diversity.pdf	340
1. notice of nondiscrimination	340
2. duration of policy	341
U024 VCOM Policy on Administrative Staff, Classified Staff, and Select Wage Employees Recruitment.pdf	496
1. purpose	496
2. notice of nondiscrimination	496
3. approval for filling a position	497
4. sourcing of applicants	497
5. initial applicant screening	497
6. interviews	498
7. candidate selection	498
8. references, social media, and background checks	499
9. offer extension	499
10. acceptance of offer	500
11. difficult recruitments	500
12. duration of policy	500
U011 VCOM Discrimination, Harassment, and Violence Policy and Procedures.pdf	379
1. purpose	379
2. discrimination, harassment, and violence	379
2.1 Violation of the Discrimination, Harassment, and Violence Policy	380
3. discrimination	380
3.1 Sexual Discrimination	381
4. Harassment	381
4.1 Sexual Harassment	382
5. violence	383
6. definitions for purposes of the title ix final rule	383
7. reporting	386
7.1 Reports of Sex Discrimination, Including Sexual Harassment	387
7.2 Reports of Discrimination, Harassment, or Violence	387
Reports of discrimination, harassment, or violence, other than sexual harassment occurring in the education program or activity of the College against a person in the United States, are addressed in the VCOM procedures for Discrimination, Harassment, ...	387
8. grievance process for claims of sexual harassment occurring in the education program or activity of the college against persons in the united states	387
8.1 General Requirements	387
8.2 Receipt of Formal Complaint	388
8.3 Dismissal of a Formal Complaint	389
8.4 Consolidation of Complaints	390
9. investigation of a formal complaint	390
10. hearings	391
10.1 Hearing Officer(s)	391
10.2 Live Hearings	391
10.3 Advisors	391
10.4 Order of Hearing	392
10.5 Cross-Examination	392
10.6 The Record	392
11. determination regarding responsibility	392
12. appeals	393
13. informal resolutions	394
14. recordkeeping	395
15. retaliation	395
16. miscellaneous	396
16.1 Emergency Removal	396
16.2 Administrative Leave	396
16.3 Delays	396
17. grievance procedures for discrimination, harassment, and violence other than sexual harassment provided for in section 8 et seq	397
17.1 General Requirements	397
17.2 Receipt of a Report	397
17.3 The Investigation Process	398
17.4 Appeal	399
17.5 Miscellaneous	399
17.6 Retaliation	399
18. Duration of Policy	399
APPENDIX A	400
F001 VCOM Policy on Faculty Recruitment.pdf	263
1. purpose	263
2. notice of nondiscrimination	264
3. approval for filling a position	264
4. sourcing of applicants	264
5. initial applicant screening	264
6. search committee	265
For individual campus hires, the Campus Dean will serve as the hiring officer and will appoint a Search Committee. The Campus Dean will review the appropriate candidates with the Provost prior to inviting them for interview. The Search Committee wil...	265
7. interviews	265
8. candidate selection	266
9. references, social media, and background checks	266
10. offer extension	267
11. acceptance of an offer	267
12. difficult recruitments	267
13. duration of policy	267
Appendix A	268
U005 VCOM Policy Federal Procurement.pdf	356
1. General policy	356
2. Code of ethics	356
3. Acquisition procedures	357
4. additional policies when using federal funds to purchase	358
5. Duration of Policy	358
S013 VCOM Policy Minimal Health Requirements for Admission.pdf	645
1. purpose	645
2. minimal health requirements for admission and continued enrollment	645
2.1 Submission Requirements	646
2.2 History and Physical Examination Requirement	646
2.3 Required Laboratory Tests and Immunizations	647
2.4 Optional Laboratory Tests and Immunizations	659
2.5 Chronic Infectious Diseases and/or Conditions with Increased Risk for Infection	660
2.6 Expert Panel for Infectious Disease Considerations	660
3. disability insurance	661
4. liability insurance	661
Students currently enrolled as full-time students in good academic standing at VCOM and who are expected to graduate with the degree of Doctor of Osteopathic Medicine are covered by VCOM's liability insurance coverage on approved curriculum such as cl...	661
5. health insurance	661
6. duration of policy	662
U033 VCOM Administrative Designee Policy.pdf	563
1. purpose	563
2. appointment of an administrative designee	563
3. responsibilities of the administrative designee	564
4. notification to stakeholders	564
5. duration of policy	564
U021 VCOM Records Retention Policy.pdf	452
1. purpose	452
2. records retention	453
3. records related to subpoenas or litigation	453
3.1. Records Related to Audits, Inspection, or Litigation	454
3.2. Subpoenas for College Records	455
4. records retention schedule	455
5. records storage	456
6. disposition of records	456
7. ferpa – student educational records	457
8. employee records	458
9. policy review and enforcement	458
10. duration of policy	459
Record Retention Schedule.pdf	460
Sheet1	460
S014 VCOM Policy Code of Conduct.pdf	663
1. purpose	663
2. vcom honor code of conduct	663
3. the honor code council intervention sub-committee (hccis)	666
4. the honor code council (hcc)	667
4.2 The Honor Code Council Business Meetings and Quorum	668
4.3 Honor Code Investigation (HCI)	668
4.4 Honor Code Hearing	669
4.5 Classification of Offenses and Sanction	671
4.6 Rights and Obligations of the Accused	672
4.7 Rights and Obligations of the Reporter	673
4.8 Rights and Obligations of the Advisor	673
4.9 Rights and Obligations of an Announced Witness	674
4.10 Appeals	674
4.11 Extenuating Circumstances	675
4.12 Definitions	675
5. duration of policy	676
S019 VCOM Student Promotion Board Policy and Procedures.pdf	734
1. purpose	734
2. duties of the promotion board	734
2.1 Academic Year Promotions and Graduation	734
2.1.1 The OMS 1 and OMS 2 Promotion Process	734
2.1.2 The OMS 3 Promotion Process	734
2.1.3 The OMS 4 Promotion Process and Recommendation for Graduation	734
2.2 Assessment of Academic Progress	735
The Promotion Board is convened at the end of each block/rotation, after all grades have been determined by the Associate Dean for Medical Education, the Associate Dean for Clinical Affairs, and/or the Associate Dean for OMS 4 and GME, to review stude...	735
2.2.1 Reasons to Call a Promotion Board Meeting for OMS1 and OMS 2 Students	735
2.2.2 Reasons to Call a Promotion Board Meeting for OMS 3 and OMS 4 Students	736
2.3 Special Meetings of the Promotion Board	737
2.4 Administrative Resolutions Not Requiring Referral to the Promotion Board	738
Certain academic difficulties/issues are referred directly to the Campus Dean for administration of actions dictated by VCOM policy instead of being referred to the Promotion Board. In addition, some academic difficulties allow for an automatic remed...	738
3. promotion board membership	740
4. promotion board procedures	740
A. At the conclusion of the academic block/rotation, the Associate Dean, appropriate for the year of the student, may convene the Promotion Board:	740
 The Associate Dean for Medical Education convenes and Chairs the Board for all OMS 1 and OMS 2 cases.	740
 The Associate Dean for Clinical Affairs convenes and Chairs the Board for all OMS 3 cases.	740
 The Associate Dean for OMS 4 and GME convenes and Chairs the Board for all OMS 4 cases.	740
B. Once a student has been deemed to be experiencing difficulty in making academic progress that warrants a Promotion Board review, the appropriate Associate Dean will meet with each student to notify them of their final course grade (or component gra...	740
 The Associate Dean will also inform the student of the Promotion Board process and answer any questions the student has. This includes making the student aware that:	740
o Prior to the Promotion Board meeting, each student coming before the Board must submit a letter presenting any issues or considerations that they wish to make known to the Promotion Board. The student must submit any information they plan to presen...	740
o Student attendance at the Promotion Board meeting is required. Students in the OMS 3 or OMS 4 years who are at distant clinical sites may be approved by the Associate Dean to attend via appropriate video conferencing technology. OMS 1 – OMS 4 stud...	741
o The CIFSS mental health counselor will be present to provide student support but will not share confidential information about the student with the Promotion Board.	741
o The Class President may be present to discuss and answer any questions on course issues or block issues that may have impacted the class as a whole. The Class President is not in attendance to serve as a character witness or advocate for the student.	741
o No other individuals are permitted to attend the Promotion Board meeting on the student’s behalf.	741
 Following the meeting with the student, the Associate Dean will follow-up by emailing the student the standard Promotion Board notification email.	741
C. The appropriate Associate Dean will report the reason the student has been brought before the Promotion Board, the academic progress of the student, any assistance that the student has received or has been offered, and efforts by the student to imp...	741
5. promotion board recommendations	742
5.1 Recommendations by the Promotion Board for OMS 1 and OMS 2 Students Who Have Been Referred for F Course Grade(s)	742
5.2 Recommendations for OMS 1 and OMS 2 Students Who Have Been Referred for Repeated F Grades of Required Components of a Course(s)	743
5.3 Recommendations for OMS 3 and OMS 4 Students Who Have Been Referred for F Clinical Rotation Grades	743
5.4 Recommendations for OMS 1 – OMS 4 Students for a GPA of 2.79 or Less	744
5.5 Additional Recommendations	745
6. promotion board recommendation notification and appeals process	745
 For students who are recommended to be allowed to remediate and be placed on academic probation, the Chair will notify the student, via email, of the recommendation of the Promotion Board.	745
 For students who are recommended to repeat an academic year or be dismissed, the Chair will notify the student in-person of the recommendation of the Promotion Board and will follow with an email copy of the recommendation letter. The Mental Health...	745
Upon receiving the decision from the Campus Dean, the student, within seven working days, may appeal the Campus Dean’s decision to the Provost. In lieu of appealing, the student may waive their right to appeal by so indicating in the appropriate plac...	746
While the student is awaiting the Promotion Board’s recommendation, Campus Dean’s decision, or Provost’s decision, the student must attend scheduled class(s)/rotation(s) and must take exams, including remediation exams.	746
 Exam/course grades will be released to the student during this time, including students who are in the appeal process, so that they can monitor their progress and prepare appropriately for subsequent exams; however, grades will not be recorded unles...	746
 Numeric grades of remediation exams will not be released to the student, but the student will be notified whether they pass or fail; this includes students who are in the appeal process. In addition, remediation exams are not released or reviewed, a...	746
7. request for special considerations and/or the need for accommodations	747
Students may not request special consideration for a current exam/course/rotation failure or prior exam/course/rotation failure for a condition that was diagnosed or brought to the college’s attention after the failures have occurred. Considerations ...	747
Students who are approved by the Campus Dean or Provost to continue in the curriculum and who believe that they are in need of Section 504 accommodations or those who are referred by the Promotion Board to seek accommodations should contact the Center...	747
8. duration of policy	747
S002 VCOM Policy Attendance.pdf	575
1. purpose	575
2. attendance requirements for oms 1 and oms 2 students	575
2.1 Mechanism to Verify Attendance – OMS 1 and OMS 2 Students	576
2.2 OMS 1 and OMS 2 Excused Absences	576
2.2.1 Planned Excused Non-Medical Absences for OMS 1 and OMS 2 Students	576
2.2.1a OMS 1 and OMS 2 Conference Attendance	577
2.2.2 Planned Excused Medical Absences for OMS 1 and OMS 2 Students	578
2.2.3 Unplanned Excused Absences for OMS 1 and OMS 2 Students	578
2.2.3a Sudden Illness or Medical Emergency of the Student	579
2.2.3b Non-Medical Emergency or Medical Emergency of an Immediate Family Member	579
2.3 OMS 1 and OMS 2 Unexcused Absences	580
2.4 Consequences for Not Meeting the Requirements of the Attendance Policy	580
3. attendance requirements for oms 3 and oms 4 students	581
3.1 Didactic, Case Presentations, and OMM Workshop Attendance	582
3.1.1 Didactic Attendance	582
3.1.2 OMM Workshop Attendance	582
3.1.3 Case Presentation Attendance	582
3.2 Mechanism to Verify Attendance – OMS 3 and OMS 4 Students	583
3.3 OMS 3 and OMS 4 Excused Absences	583
3.3.1 Planned Excused Absences for OMS 3 and OMS 4 Students	583
3.3.1a OMS 3 and OMS 4 Conference Attendance	584
3.3.2 Unplanned Excused Absences for OMS 3 and OMS 4 Students	585
3.3.2a Sudden Illness or Medical Emergency of the Student	585
3.3.2b Non-Medical Emergency or Medical Emergency of an Immediate Family Member	586
3.4 OMS 3 and OMS 4 Unexcused Absences	586
3.5 Consequences for Not Meeting the Requirements of the Attendance Policy	586
4. tardiness	587
4.1 OMS 1 and OMS 2 Tardiness	587
4.2 OMS 3 and OMS 4 Tardiness	587
5. duration of policy	587
F007 VCOM Faculty Appointment Promotion and Tenure Policy and Procedures.pdf	292
1. purpose	292
2. faculty classifications	292
2.1 Academic Track Faculty, Full-time	292
2.2 Academic Track Faculty, Part-time	293
Part-time academic track faculty may be biomedical, clinical, or research faculty employed by VCOM. Part-time academic track faculty must provide significant teaching contributions to the academic program in order to qualify as part-time academic tr...	293
 Are those faculty who are employed directly by VCOM but whose services dedicated to teaching, research and scholarly activity, and service of VCOM students and residents are less than 32 hours per week.	293
 Includes those faculty with emeritus status.	293
Part-time academic track faculty have a written employment agreement with VCOM and are held responsible to an academic discipline and department to perform teaching duties. Part-time academic track faculty generally have limited responsibility for re...	293
Part-time academic track faculty are paid by VCOM for their services provided; however, their employment does not include full-time benefits, as they are not working full-time for VCOM.	293
Part-time academic track faculty have membership in the VCOM Faculty Assembly, but do not hold voting privileges, and have representation through the VCOM Faculty Senate. However, part-time academic track faculty are not eligible for tenure.	293
2.3 Clinical Track Faculty	293
2.4 Research Track Faculty	295
Research track faculty seeking advancement in rank must contribute to VCOM’s research mission and to scholarly activity under VCOM’s research (regardless of employer).	295
Research track faculty do not have membership in the VCOM Faculty Assembly, do not have representation through the VCOM Faculty Senate, and are not eligible for tenure.	295
2.5 Adjunct Faculty	295
3. appointment, promotion, and tenure	296
3.1 Board Certification and Medical Licensure Requirements	296
Board Certification Requirements have changed throughout the years and so different levels of Board Certification are appropriate and are according to the year of graduation, to the area of teaching, and to the location of the teaching.	296
 Clinical Track Faculty who teach in the patient care environment at a VCOM affiliated core rotation site must:	296
o hold a current medical license in the state in which they practice with no sanctions; and	296
o have had AOA or ABMS board certification/board eligibility in the specialty being taught at some time in their career. Board eligibility is defined as having a pathway toward board certification or re-certification.	296
 Temporary faculty who teach in the patient care environment at a non-core rotation site must:	296
o hold a current medical license in the state in which they practice with no sanctions.	296
o It is preferred that these faculty have had AOA or ABMS board certification/board eligibility in the specialty being taught at some time in their career; however, it is not required.	296
 Faculty who have completed their MD or DO degree outside the United States and whose clinical practice is limited to the international setting must be fully qualified for their positions according to the laws within that country and must meet the co...	297
3.2 Academic Rank	297
Academic rank will be assigned according to the criteria stated under Faculty Appointments and Promotion and is subject to approval by the appropriate Campus Dean, Provost, and final approval of the Board.	297
3.2.1 Assistant Instructor	297
3.2.2 Instructor	297
3.2.3 Assistant Professor	298
3.2.4 Associate Professor	298
3.2.5 Professor	299
Candidates for promotion to the rank of Professor must complete five full years of academic teaching, research and scholarly activity, and service at the rank of Associate Professor to be eligible to apply for promotion to the rank of Professor. In a...	299
3.3 The Appointment, Promotion, and Tenure Committee	299
3.4 Initial Faculty Appointment	300
3.4.1 The Application Process for Initial Appointment	301
3.4.2 The Review Process for Initial Appointment	303
3.5 Temporary Initial Appointment	306
3.6 Appointment Re-Credentialing	306
All clinical track faculty will undergo appointment re-credentialing five years following their date of initial appointment and every five years thereafter. Full- and part-time employed Academic Track faculty at VCOM are not required to participate i...	306
3.7 Appointment Re-Activation	307
3.8 Faculty Promotion in Academic Rank	307
3.8.1 Faculty Performance and Service Expectations for Promotion to the Ranks of	308
Instructor, Assistant Professor, and Associate Professor	308
3.8.2 Faculty Performance and Service Expectations for Promotion to the Rank of	310
Professor	310
3.9 Tenure	311
3.10 The Process of Applying for Promotion in Rank or Tenure	312
3.10.1 Initiation for Promotion in Academic Rank	312
3.10.2 Initiation for Tenure	313
3.10.3 Expedited Promotion to the Rank of Assistant Professor for Obtaining a Doctoral-Level Degree or Due to Revised APT Policy	313
3.10.4 Faculty Portfolio for Consideration of Promotion in Rank	314
3.10.5 The Review Process for Promotion and Tenure	318
4. the review process for equity in promotion and tenure	321
5. honorary appointments	321
6. duration of policy	321
The Appointment, Promotion and Tenure of Faculty Policy and Procedures is effective as of the date above and will remain effective until amended or terminated by the President, with approval by the Board of Directors.	321

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